Receptionist/administrator
4 weeks ago
Job Overview:
**Duties**:
- Assisting lawyers in preparing legal documentation and case files
- Communications with the clients, vendors and authorities
- Perform other general and administrative duties as required
- Greet and welcome visitors in a warm and friendly manner
- Answer phone calls, direct calls to appropriate individuals, and take messages
- Schedule appointments and maintain appointment calendars
- Provide general administrative support such as filing, faxing, and data entry
- Assist with billing and invoicing using Officio software
- Maintain inventory of office supplies and place orders as needed
- Handle customer inquiries and provide accurate information
- Ensure the reception area is clean, organized, and presentable at all times
**Requirements**:
- Previous experience working in a office or similar setting is preferred
- Proficient typing skills with attention to detail
- Familiarity with QuickBooks or similar accounting software is a plus
- Strong organizational skills and ability to multitask effectively
- Excellent customer service skills with a friendly and professional demeanor
- Knowledge of computerized phone systems and basic office equipment
- Ability to maintain confidentiality of sensitive information
- High school diploma or equivalent
We offer competitive pay based on experience.
Pay: $16.67-$20.00 per hour
**Benefits**:
- Dental care
- Extended health care
- Paid time off
Schedule:
- Monday to Friday
- Weekends as needed
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Work Location: In person
Expected start date: 2024-06-01
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