Operations Specialist

7 months ago

Port Coquitlam, Canada Community Fire Prevention Ltd Full time

Do you thrive in a fast-paced environment? Are you looking to join a growing team with opportunities to advance your career? If your answer is yes, Community Fire Prevention Ltd (a division of Onyx-Fire)., is the place for you

**WHO ARE WE?**

Onyx-Fire is a proud Canadian based business, operating across the provinces of Eastern & Western Canada. Onyx-Fire has provided 34 years of fire prevention services to a diverse range of valued clients. Our Western Canada division is rapidly expanding with the assembly of some of the best fire protection talent in BC (Community Fire Prevention, Pacific Coast Fire, and Vanco Fire Protection).

Community Fire Prevention Ltd (a division of Onyx-Fire) is a modern company with old-fashioned values. We pride ourselves on being (and remaining) a trusted leader within the local Fire Prevention industry. In addition to maintaining safe communities, our teams core focus is to provide 'next-level' service through innovative solutions and meaningful connections. To achieve this, we rely heavily on our core values:
**_
People First, Wow Every Customer, Everything is Possible and Own it_**

Interested in learning more about our team? Check out our Instagram page

**THE OPPORTUNITY**:
We are currently looking for an additional **_Operations Specialist_** to join our growing team As an Operations Specialist you will oversee the scheduled work orders for the current week, otherwise referred to as 'The Board'. This includes various tasks such as managing sick coverage for Technicians, coordinating Service Calls, reviewing Technicians hours of work, and liaising with internal teams, customers, and contractors as needed.

Responsibilities of the Operations Specialist include:

- Oversee scheduled jobs daily to ensure work is set up for success, including, monitoring Technician arrival times and GPS statuses.
- Confirm all Technicians have a full day of work scheduled; inform Technicians with gaps in their daily schedule that they are on standby for Service Calls.
- Assign Service Calls as they come in based on priority.
- Find appropriate coverage if any Technicians call in sick or cannot make their scheduled jobs.
- Communicate Technician absences with Payroll Team and ensure time off is entered into HRMIS.
- Review Critical Jobs for the day and ensure expectations and key information is relayed to the assigned Technicians.
- Review Service Calls from previous day / evening for completion or outstanding work.
- Review time logs for Technicians to make sure hours worked are accurate.
- Conducting customer satisfaction calls.
- Adhere to and embrace the companies Core Values and Occupational Health and Safety protocols.
- Other duties as they may arise.

**OUR IDEAL CANDIDATE**:

- Excellent telephone skills and office etiquette.
- Takes initiative and Owns-It
- Stays flexible and organized in a fast-paced environment.
- Exceptional English verbal, written and listening skills.
- Proficient using computers for a variety of tasks.
- Ability to prioritize requests effectively.
- Team player
- Eager to learn and succeed.
- 1-2 years experience in a similar role is considered an asset.
- Experience / knowledge of Fire Prevention Industry is considered an asset.
- Proficiency with MS Office Suite (Excel, Word, Outlook).
- High school diploma, or GED.

**WHAT’S IN IT FOR YOU?**
- Competitive Salary.
- On the job training and opportunity for company paid education.
- Career growth and advancement opportunities.
- Supportive and energetic work environment / family friendly culture.
- Company social events.
- Benefits Package that includes extended medical, dental, life and AD&D, EAP, disability and vision care after three months.
- Group RRSP with employer matching program after three months.

**INTERESTED IN THE NEXT STEP TO JOIN US?**

Submit your resume today

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