Systems Coordinator

5 months ago

Toronto, Canada Unity Health Toronto Full time

Unity Health Toronto, comprised of Providence Healthcare, St. Joseph’s Health Centre and St. Michael’s Hospital, works to advance the health of everyone in our urban communities and beyond. Our health network serves patients, residents and clients across the full spectrum of care, spanning primary care, secondary community care, tertiary and quaternary care services to post-acute through rehabilitation, palliative care and long-term care, while investing in world-class research and education. Join our team in our mission to continue to put patients and families at the centre of everything we do, in the role of Systems Coordinator Education Mental Health Services Admin.

The Mental Health and Addictions Service is renowned for providing high quality care to disadvantaged people living with mental illness, addictions and other major life obstacles. Our interprofessional team is comprised of psychiatrists, nurses, social workers, occupational therapists, nurse practitioners, peer support specialists and counsellors. Physicians are faculty at the University Of Toronto Faculty Of Medicine and as such are expected to provide educational activities to support the Faculty of Medicine's MD training programs for both undergraduate and postgraduate learners. The main responsibility of this role is to organize, administer and coordinate activities and programs for undergraduate and graduate students who are completing placements at Unity Health Toronto St. Michael's site. The Systems Coordinator will also be responsible for liaising with the University of Toronto Faculty of Medicine as required to support smooth transitions for students. The Coordinator also oversees the organization of education activities for medical students and psychiatric residents and elective trainees for the Department of Psychiatry, Unity Health Toronto-St. Michael's site. The individual must be a highly organized, detail and results-oriented individual to help support an excellent learner experience to ensure effective and efficient onboarding, orientation, scheduling and tracking of residents and medical students.

DUTIES & RESPONSIBILITIES:

- Ensure all guidelines for on-call scheduling and vacation requests are adhered to for the residents
- Prepare and disseminate on-call schedules for the residents and clinical clerks
- Ensure the smooth running of curricular delivery across all learner types
- Prepare and distribute orientation packages for clerks and residents
- Work with the Site Program Director and the Clerkship Coordinators to organize and implement orientation for residents and medical students respectively
- Coordinate clerkship and resident rotations
- Collaboratively liaise with internal and external stakeholders (such as the University Department of Medicine) to support the programming, resident curricular events and resident management coordination
- Ensure all curricular guidelines provided by the university are followed as appropriate
- Conceive of, plan, manage and coordinate orientations, curriculum implementation and education events
- Conduct space planning to support learner needs
- Confirm room bookings, catering, AV equipment, etc.
- Coordinate all aspects of all learner evaluations and examinations
- Collate and facilitate distribution of learner materials
- Proactive and continuous improvement of the education activities including revamping and assisting in implementation of programs
- Provide assistance and leadership to the DOM team as assigned and required
- Support other tasks and projects as needed within the education portfolio
- Coordinate education committee meetings and participate and/or lead as required
- Approve electives for clerks; this includes consideration of clinical opportunities and other learners
- Identify, contact and schedule supervisors who will supervise the clerks on their electives and who will complete the clerk¿s evaluation
- Prepare and distribute orientation package to elective clerks and observers
- Track and report elective learners and preceptor assignments to the Fitzgerald Academy
- Enter the names into MedSIS/POWER platforms of the supervisors/preceptors for each student/resident, to allow evaluation completion
- Collate the MedSIS/POWER evaluations in conjunction with Site Education Program Director and Clerkship Coordinators
- Incorporate University of Toronto, Faculty of Medicine curriculum and evaluation changes into SMH Department of Medicine Program
- Liaise with University of Toronto Department of Medicine undergraduate and postgraduate medical education offices
- Provide any additional learner services for postgraduate trainees, which may include assistance with preparing call schedules
- Support other tasks and projects as needed within the Department of Medicine
- Support the collection, analysis and distribution of student/resident & education data/metrics and participates in scholarly activity as required
- Create committee information packages and reports as

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