Production Administrator

3 months ago


Edmonton, Canada Ultimate Renovations Full time

Production Administrator
Knowledge Base
1) Must have a strong working knowledge of the following software:
> Sage Accounting
**> Microsoft Office**: Excel, Outlook, Word
2) Construction product knowledge would be very beneficial
3) Ability to find construction products online (e.g. retrieving suitable products and their codes for internal purchase orders)
4) Experience working in a local network environment - e.g. storing electronic files in an organized, consistent and intuitive way
5) Must speak fluent English
**Job Duties & Responsibilities to include**:
**Purchasing Duties**:
1) Generation of all purchase orders related to project scope of work (includes all relevant stages of a Renovation - demo through finishing etc.)
2) Monitoring of supply levels and generation of all purchase orders related to inventory/stock replenishment
3) Recognition of signed change orders that may require additional purchase orders
4) Communication with Owner(s) & Production Supervisors to facilitate efficient timing of purchases and subsequent delivery or pickups
5) Constant price evaluation/negotiation to determine best vendors to use for identical or similar products
6) Position will initially start with lighter Accounting duties and will likely grow to more focused Accounting tasks over time
e.g. Overseeing the standard process of Quote to Purchase Order to Invoice and resolving discrepancies at any point in that process
**Administrative Duties**:
1) Updating of standard Production documents/forms, including filing (with the focus on moving from a standard paper system to a centralized served based electronic system giving access to all documents to staff regardless of their physical location)
2) Answering occasional incoming phone calls and greet incoming visitors
3) Communication with vendors, existing and potential
4) Tracking of company owned equipment, vehicles (includes monitoring of maintenance requirements), tools, and inventory items
We are the most awarded Renovator in Alberta because of that dedication.
The successful applicant will report directly to our Vice President & Production Team Members but will also work closely with ownership personnel in maximizing internal efficiency.



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