Project Administrative Assistant

3 weeks ago


Montréal, Canada Pomerleau Full time

_Ready to build your career? We want to hear from you._

As a Project Administrative Assistant working in the Building Operations team at Pomerleau Construction, you will play a key role in supporting the project team(s) with key administrative tasks. Working on large-scale building and infrastructure projects - ranging from $1.5 million to upwards of $1 billion - you will support the maintenance of project documentation, meeting schedules, and assisting with the coordination of project resources.

**What You Will Do**
- Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
- Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
- Diligently assist with key documentation and drafting of contract award letters.
- You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
- Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents.
- Proactively adapt to all project changes, updating project presentations accordingly.
- Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.

**This role could be for you if you have**
- A College Diploma in Office Administration, or a combination of education and industry experience.
- A knack for working with MS Office suite.

**Why You Should Apply**

For the past four years, we've proudly held the distinction of being one of **Canada's Top 100 Employers.**

Read our entire list of benefits **HERE**

**Who We Are**

We are Pomerleau, a national leader in the construction industry, specializing in building, civil and infrastructure, and major projects throughout Canada. For over 60 years, our team has worked hard to not only build amazing communities but also an environment where our employees can learn, develop and most importantly, THRIVE

Our foundation is built upon our 5 core values that champion innovation, love, authenticity, excellence, and adaptability. We believe that our success hinges on cultivating and fostering a dynamic company culture. At Pomerleau, we are more than just a workplace; we are an energetic organization that thrives on collaboration, professional development, and most importantly, having fun

Join us on a journey where your ambitions are nurtured, your ideas are valued and your colleagues are genuine friends. Together, we will create an environment that inspires greatness and transforms ordinary days into extraordinary experiences.

At Pomerleau, we are dedicated to developing a respectful and inclusive workplace. We believe that everyone deserves an equal opportunity to achieve, succeed, and be their authentic selves. We celebrate our differences as strengths, welcoming and encouraging all applicants.

We are committed to adapting and providing special accommodations to anyone with disabilities throughout any stage of the recruitment process. Please contact one of our recruiters directly to discuss how we ensure you are supported throughout the recruitment process.



  • Montréal, Canada CIMA+ Full time

    **Company Description** Welcome to a place where people are at the heart of everything we do.** Welcome to people who like people, to brilliant minds, tomorrow’s visionaries, challenge seekers, collaborators, and those with an entrepreneurial spirit in their DNA. At CIMA+, you’ll find a place where everyone’s ideas and perspectives are welcomed and...


  • Montréal, Canada Core One Consulting Ltd. Full time

    Core One Consulting Ltd. provides design and engineering solutions for wireless telecommunication infrastructures. By investing in our employees, Core One pursues a growth mindset. Employees are encouraged to chart their career path and are given the tools and resources to succeed. **Responsibilities** Working with multiple of Project Managers and...


  • Montréal, QC, Canada Pomerleau Full time

    **_Ready to build your career? We want to hear from you._** As a Project Administrative Assistant working in the Civil & Infrastructure Operations team at Pomerleau Construction, you will play a key role in supporting the project team(s) with key administrative tasks. Working on large-scale building and infrastructure projects - ranging from $1.5 million to...

  • Project Administrator

    7 months ago


    Montréal, Canada BGIS Full time

    **Who We Are** BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over...


  • Montréal, Canada KPMG Full time

    Overview: At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The Opportunity What you will do: - Provide administrative support to the Managing Partner, including managing calendars, scheduling meetings, and handling travel...

  • Project Assistant

    7 months ago


    Montréal, Canada Escapade Nature Pays d'Argentat Full time

    Job Summary: We are seeking a detail-oriented Project Assistant to join our team. The Project Assistant will provide administrative support to ensure efficient operation of the project management team. **Responsibilities**: - Assist project managers in organizing ongoing projects - Prepare and organize project documentation and reports - Coordinate project...

  • Project Manager

    4 days ago


    Montréal, Canada Colliers Project Leaders Full time

    Overview: **BE** Totally Engaged. ** BE** Business Savvy. **BE** the Right Partner. **BE** all that and more at Colliers Project Leaders. As Colliers Project Leaders continues to attract exciting project opportunities, we seek a Project Manager with specific experience delivering projects in Correctional institutions (Canada or USA) or within a...


  • Montréal, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...


  • Montréal, Canada Centre d’accueil Le Programme Portage Inc. Full time

    SUMMARY Portage is seeking to hire an Administrative Assistant to directly support the Vice-President of Operations and Administration. The Administrative Assistant will provide administrative assistance to the Vice-President, will interact with internal and external stakeholders in the advancement of organizational priorities, and will assist as need-be...

  • Project Assistant

    7 months ago


    Montréal, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...

  • Project Administrator

    7 months ago


    Montréal, Canada WeighPack Systems Inc Full time

    **Who we are**: - WeighPack has become a leader in developing and manufacturing Packaging Machinery solutions worldwide alongside our partner companies in the US, Italy, and China. Our diverse and multi-disciplined team of professionals are fun and exciting to work with as our general population are skilled labor committed to growth. We are a transparent...


  • Montréal, Canada Innovaderm Research Full time

    The Regulatory Project Assistant (RPA) is responsible for providing project administrative support to the the regulatory and scientific project team members (regulatory affairs, eTMF operations, medical writing, pharmacovigilance, and medical monitoring). The RPA properly manages personal timelines and workload distribution between short term and long term...


  • Montréal, QC, Canada Crédit Agricole CIB Full time

    Job description **Business type**: Types of Jobs - Finance / Accounting **Job title**: Projects & Administration Associate **Contract type**: Permanent Contract **Management position**: No **Job summary**: - Projects & Administration (P&A) is part of the Chief Operating Officer team of the Finance Department of CA-CIB NY. The Financial Division is in...


  • Montréal, Canada Cogir Full time

    Founded in 1995, Cogir Immobilier has more than 16,000 employees who are passionate about real estate. Motivated by our constant desire to give meaning to real estate, we seek to humanize, create and surpass ourselves in order to design pleasant, functional living environments that reflect the people who occupy them. Our team manages more than 365 properties...


  • Montréal, Canada Canderel Full time

    **Who we are**: **Summary**: We are committed to fostering an inclusive and diverse work environment. The Project Assistant, working closely with the Project Manager and Project & Development Services team in the Canderel Montreal office. They will primarily be responsible to assist the Project Manager in day-to-day project management activities for the...


  • Montréal, QC, Canada Crédit Agricole CIB Full time

    **Description du poste**: Projects & Administration (P&A) is part of the Chief Operating Officer team of the Finance Department of CA-CIB NY. The Financial Division is in charge of the accounting, Financial Management & Budget, Regulatory Reporting, Financial and Strategic Steering & ALM and Tax of the US affiliates of Credit Agricole Corporate and...


  • Montréal, Canada WSP Full time

    **WSP **is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 55,000 team members across the globe. In Canada, our 9,800+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation...


  • Montréal, Canada MONDEV Construction Full time

    Our company is looking for a highly organized administrative assistant to handle a wide variety of tasks and projects. You will assist managers and executives, as well as provide support to office personnel and serve as backup for other staff members. A primary goal of this role is to ensure that all administrative tasks are completed accurately and on time....


  • Montréal, Canada Pomerleau Full time

    **We are Pomerleau. And you could be too.** At Pomerleau, we fully understand that our mission is not only to create infrastructure or erect buildings, but to build communities. As a leader in the construction industry for nearly 60 years, we always aim to make a positive impact on the lives of the people we serve across Canada. To do this, we do...


  • Montréal, Canada MPH Solutions Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our accounting firm. In this role, you will be responsible for providing comprehensive administrative support to the Founding Partner, as well as managing accounts receivables. **Responsibilities**: - Assist the Founder with various administrative tasks, including...