Events Coordinator
2 weeks ago
We're seeking an Events Coordinator to join Jane's Marketing team. Our attendance at industry events, conferences, and trade shows let us connect with our amazing customers globally and introduce Jane to those who haven't had the chance to meet us yet. As Events Coordinator, you'll be responsible for organizing our participation in events, submitting marketing materials to conference partners, and booking and coordinating our attendance at trade shows across North America and UK.
We are looking for someone with strong organizational skills, attention to detail, adaptability, and the ability to collaborate with both internal and external stakeholders as you manage the workflow within our team.
Like all positions at Jane, this one is remote, but the
**role requires a base in the Vancouver area and occasional work from our North Vancouver office** for event preparation. We strive to create a happy, healthy, and connected team, and while we work hard we don't have strict 9 to 5 hours (we’re committed to helping you have a life outside of work.) We offer flexibility and autonomy, and when it comes to decision-making, we take a decentralized approach to ensure our teams' voices are heard and acted upon. We're building something special at Jane, and we support that with an employee stock option plan that gives everyone a chance to benefit from Jane's success.
We really want the people who work at Jane to love being here, so it's important that we start off with a bit about what makes our company unique. Here are some specifics about what Jane is all about, and with these, hopefully, you have a better idea if this might be the kind of company you want to be part of.
We’re a North Vancouver-born SaaS company with a distributed remote team across Canada, and our platform is modernizing the world of practice management software. We enable health practitioners like physiotherapists, mental health counsellors, chiropractors, and other allied health practitioners to run their practices in a digital-first way through features such as online booking, charting, scheduling, secure video, and billing along with an evolving library of features.
Tens of thousands of healthcare practices globally are now running on Jane. We facilitated over over 10 million patient appointments last year, and Jane now the number one choice for Allied Healthcare practitioners across Canada. We’re growing quicker in the US than we were here in Canada 3 years ago, and we’re now helping run clinics in 44 countries.
- We’re profitable, product-led and growing organically to the point where 85% of our customer growth is either from customer referrals or word of mouth. Growth like this is unique, especially in the world of SaaS, and it doesn’t happen by chance. We have a brilliant team of almost 400 employees who all do an amazing job of listening to our customers, building what they need, and providing industry-leading support.
Of course, it's not all about the numbers, but this puts into perspective the scale of Jane, from the thousands of practitioners whose lives are made easier each day to the millions of patients receiving treatment. If you’re the type of person excited by this growth, we’d love to speak with you.
**What You'll Be Doing**:
- Plan and manage company attendance of trade shows, conferences, and events. We are planning to take part in at least 90 conferences and trade shows this year
- Work closely with our Events team to to identify and coordinate conference sponsorships, in line with the Growth Team’s goals and target markets
- Select, negotiate, and manage contracts for event service providers (audio/visual, wifi, etc.)
- Manage and track all shipments of supplies and event materials to and from events
- Coordinate ongoing communication to key stakeholders regarding event schedule, details, requirements & travel
- Review project briefs and enter requirements and timelines/deadlines into our editorial calendar
- Follow-up with stakeholders for milestones and deadlines and ensure everything is carried out on-time and on-budget
- Maintain a detailed events calendar, covering all booking details, deliverables, and work back schedules.
- Manage all virtual and live trade show-related administrative tasks: registrations, meetings, travel, accommodations, shipments
- Maintain marketing collateral inventory: order collateral/giveaways/booths, and maintain vendor relationships
- Assist with post-event communication - debrief after each event as well as report any feedback, tracking attendance, budgets, opportunities, and successes
- Work with team leads to arrange all travel and logistics for teams attending events, as needed
- Research and recommend new event opportunities for Jane to attend or sponsor that align with the Growth Team’s goals and target markets
**So what are we specifically looking for?**:
- You have about 2 years of projects and/or event coordination experience
- Location - must be based in th
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