Administrative Assistant, Category 4

3 weeks ago

Vancouver, Canada BC College of Nurses & Midwives Full time

**Status**: Temporary, Full-time
**Expected Term**: October 2024 to January 2026
**Number of Positions**: 1
**Work Location**: Hybrid (a combination of in-office and remote work), our office is located at 200 Granville Street in Downtown Vancouver.

**Salary**: $59,113.24 per annum ($32.48 per hour)

This position is unionized. The current collective agreement can be found here.

**Who we are**

The British Columbia College of Nurses & Midwives (“BCCNM”) is the college empowered under the Health Professions Act to regulate the practice of all licensed practical nurses, nurse practitioners, registered midwives, registered nurses, and registered psychiatric nurses in British Columbia. Regulation helps to protect the public by ensuring that professional care or service received by the public is competent, ethical, and meets the standards that society views as acceptable.

**BCCNM’s commitment to Indigenous Specific Anti-Racism**

BCCNM is committed to working with Indigenous Peoples and health system partners to support Indigenous-specific anti-racist practices in the health system. As the largest health regulator in Western Canada, BCCNM has the opportunity to influence the health professionals we regulate, as well as the broader health-care system, to break the cycle of racism, and improve health outcomes for Indigenous Peoples. BCCNM has pledged to become culturally safe and anti-racist, and to support the health professionals we regulate to do the same.

To support this, we provide training opportunities to facilitate your journey and expect you to demonstrate a commitment to ongoing learning related to Indigenous cultural safety and humility and to support organizational actions addressing Indigenous-specific racism in BC’s health care system.

**What we offer you**

We promise to provide you with rewarding work where you will be part of a passionate team contributing to our important mandate of protecting the public. As a member of the team, you can expect to be working in a collaborative, team-based environment, and treated in a respectful and professional manner.

In addition to base salary, the college offers the opportunity for flexible hybrid work. This position is located in Vancouver, but you’ll be able to work remotely up to 3 days a week. Our office is closed for the 11 statutory holidays in B.C. as well as Easter Monday and Boxing Day.

**KEY RESPONSIBILITIES**

As recorded in the Collective Agreement with MoveUP Together (COPE Local 378), the responsibilities of the role will include the following:

- Providing administrative support, including drafting agendas, taking minutes, scheduling meetings and appointments, document management, including editing and formatting documents, preparing reports, records, statistics and statements, meeting minutes and other written materials.
- Creating, processing and maintaining a wide variety of files, records, spreadsheets and related materials in accordance with BCCNM policies and procedures.
- Composing replies to routine correspondence; writes, proofreads and prepares a variety of materials.
- Processing a variety of financial transactions, including preparation and submission of receipts, expenses, invoices, bills and purchase orders.
- Performing data entry to process materials such as registrant records, employer records and financial information
- Planning events such as conferences, focus groups, general meetings, and travel - confirming attendees, booking meeting rooms, flights, hotel reservations, refreshments, etc.
- Maintaining confidentiality.

**EDUCATION & SKILLS**
- Have at least four years of related experience, and carry at least a high school diploma and business college certificate, or equivalent
- Ability to learn software programs and to become familiar with software upgrades at an advanced level
- Be able to type at least 60 wpm
- Ability to take initiative and exercise independence of judgment and action with mínimal supervision
- Ability to organize and prioritize own work with mínimal supervision
- Ability to deal effectively and efficiently with registrants, members of the public and staff
- Ability to follow policies, procedures, practices, and directions as related to the duties of the job
- Maintain confidentiality and discretion of information received while performing regular work functions.
- Effective communication, collaboration skills and customer service skills
- Fosters and maintains an organizational culture that promotes mutual respect, teamwork, and service excellence.

**How to apply**

**Collection Notice**

**Please note**: BCCNM no longer requires staff, contractors, board and committee members, and volunteers to provide an attestation of vaccination related to the Covid-19 pandemic.

In the event of a Public Health Order being issued, the College is committed to full compliance with all directives and guidelines set forth by the Provincial Health Officer (PHO) to ensure the safety and well-being of

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