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Administrative Assistant

4 months ago

Vanier, Canada Counselling and Family Service Ottawa Full time

Under the direction of the Executive Director, is responsible for the management of the front reception, functions associated with finance, management of Board of Directors meetings and other responsibilities for the operation of the organization.

**Qualifications**:

- College degree in administration or equivalent.
- Experience with Microsoft 365, Word, Excel and client management systems.
- Minimum of 2 years of full-time experience in a secretarial or administrative position.
- Ability to perform the required tasks in both official languages (French and English), spoken and written is essential.
- Ability to multi-task
- Perform secretarial duties for the Executive Director and occasionally for the Program Supervisor.
- Support to the Board of Directors.
- Performs tasks related to the Agency’s finances.
- Perform various tasks related to personnel.
- Manage organizational need.
- Supervise receptionists, data entry clerks and other clerical staff employed from time to time and evaluate their performance.
- Performs other related duties.

Family Service and Counselling Ottawa is an equal opportunity employer. The organization is committed to providing an inclusive work environment. If you are called for an interview and require special accommodations, please inform us.

******

Sous la direction de la Directrice générale, est responsable de la gestion du personnel de la réception, des fonctions associées aux finances, la gestion des rencontres du Conseil administratif et autres responsabilités du fonctionnement de l’organisation.

**Qualifications**:

- Diplômes collégiaux en administration ou équivalent.
- Expérience de Microsoft 365, Word Excel et système de gestion de clients.
- Possède un minimum de 2 ans d’expérience à temps plein dans un poste de secrétairiat ou d’administration.
- Possède la capacité d’accomplir les tâches requises dans les deux langues officielles (français et anglais), parlée et écrite, est essentiel.
- A la capacité de faire en même temps des tâches multiples.

**Description de tâches**:

- Effectuer des tâches de secrétariat pour la directrice générale et à l’occasion, pour le superviseur du programme.
- Support au Conseil administratif.
- Effectuer des tâches liées aux finances de l’Agence.
- Effectuer diverses tâches liées au personnel.
- Gérer les besoins organisationnels.
- Superviser les réceptionnistes et les commis à la saisie de données ainsi que les autres employés de bureau, employés à l’occasion. Évaluer leurs rendements.
- Effectuer d’autres tâches connexes.

Le Service familial et counseling Ottawa souscrit au principe de l’égalité d’accès à l’emploi. L’organisme s’engage à offrir un environnement de travail inclusif. Si vous êtes convoqués à une entrevue et avez besoin d’aménagements spéciaux, veuillez nous en informer.

**Job Types**: Full-time, Permanent

**Salary**: $22.50-$30.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- VANIER, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Front desk: 2 years (required)
- Administrative experience: 3 years (required)

Work Location: In person