Festival Operations Assistant

5 days ago

Toronto, Canada Pride Toronto Full time

**Festival Operations Assistant**

**Full-time, Seasonal Contract, Onsite**

**35h/week, $23.63/h from January 13, 2025 to July 2025**

**Accessibility**

**Who are we?**

Pride Toronto is a not-for-profit organization with a mission to support our communities in the pursuit of our unequivocal rights to be known, be heard, be understood, be accepted, be respected, and to celebrate the beauty of who we are. Uniting and empowering people with diverse sexual orientations, gender identities, and gender expressions, the annual Pride Toronto Festival has become a major Canadian Arts and Cultural Event and the largest Pride celebration in North America. Pride Toronto showcases Toronto on the world stage with diversity, inclusion and vibrant creativity.

**Why Join Pride Toronto?**

Pride Toronto continues a legacy that is deeply intertwined with the rich, progressive history of Toronto’s queer community. From a small gathering of dedicated activists fighting for their right to love and be seen to the vibrant celebration it knows today, Pride Toronto has been a long time in the making. You will be part of the ever-growing team to bring Pride to Toronto, in every beautiful form that Pride takes

In addition, Pride Toronto offers:

- Being part of a high performing team where Pride is their passion and continuing to benefit the Pride Movement in Toronto
- The ability to maintain work-life balance with the flexibility to take mid-day appointments and flex-hours
- Participate in hard-skill development workshops as well as lunch and learns
- Access to leadership and growth opportunities as the company grows

**What will you be doing as the Operations Assistant?**

**Responsibilities include**:

- Work with the Senior Director of Operations, or delegate, to ensure all operational requirements are being met on time and to assist with the general organizing and prioritizing of the Operation Team’s responsibilities
- Assist, when directed, in events when needed. This could include, but not limited to, event coordination, set up/take down, Parade and StreetFair assistance, pickups and deliveries
- Respond to all operational general inquiries as directed by the Senior Director of Operations
- Act as a lead for operational volunteer support when needed, ie, operational volunteer teams who need supervision
- Liaison with various vendors, grantors, staff and contractors to ensure operational deadlines are completed and on-track
- Support the operational reconciliation of all relevant payments
- Manage the Senior Director of Operations schedule and ensure a balanced and efficient calendar
- Working with other department Managers and/or Directors to learn departmental needs and goals pertaining to logistics and operations for Festival weekend and special events
- Liaison with the Sponsorship team to identify required deliverables and ensure needs are met
- Coordinate various signage requirements throughout the festival and special events
- Assist with the coordination of operational vehicles for the festival footprint
- Develop load in/load out schedules as required
- Assist the Director of Operations with legacy documents as required
- Complete all necessary administrative work as assigned and assist the Senior Director of Operations as directed
- Assist with data management, entry and software integration
- Assist with festival delivery and ensure any assigned tasks are completed in a timely manner

**What are we looking for**
- G license or equivalent is an asset
- Events experience with strong improvisation, strategic planning & problem solving skills
- Customer service experience with strong interpersonal & communication skills
- Detail oriented
- Highly organized with excellent time management, prioritization, and multitasking abilities
- Google Suite experience
- Ability to work efficiently as part of a team and individually, as needed
- Ability to resolve problematic situations quickly
- Keen interest and experience with data management software

**Our Application and Hiring Process**:
**Applications will be accepted on a rolling basis and interviews will be held immediately until the position is full.**

We look forward to hearing from you Stay Proud, Stay Safe.

**Job Type**: Contract

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