Festival Operations Coordinator

3 months ago

Toronto, Canada NXNE Music Festival Full time

**Job Summary**

**Key Responsibilities**
- **Logistics Management**: Assist in the coordination of festival logistics, including vendor relations, equipment rentals, scheduling, and transportation.
- **On-Site Coordination**: Support the setup, maintenance, and breakdown of event spaces, including managing festival inventory, signage, and supplies.
- **Vendor & Supplier Coordination**: Liaise with vendors, suppliers, and contractors to ensure timely delivery of goods and services. Address any issues or delays that arise during the festival.
- **Volunteer Coordination**: Assist in recruiting, training, and managing festival volunteers. Provide guidance and ensure volunteers are clear on their roles and responsibilities.
- **Artist Relations**: Coordinate with artists and their teams to ensure they have the necessary resources, schedules, and accommodations for their performances.
- **Health & Safety Compliance**: Ensure that all festival sites comply with local health and safety regulations. Assist in implementing crowd control measures, security plans, and first aid protocols.
- **Scheduling & Communication**: Maintain clear and timely communication with all festival staff, volunteers, and partners. Assist in developing and managing the festival schedule to avoid conflicts or delays.
- **Financial Tracking**: Support budget management by tracking expenses related to operations, including vendor payments, rental fees, and other costs.
- **Post-Event Reporting**: Assist with the wrap-up of festival operations, including inventory management, feedback collection, and final reports on logistics and operations.

**Qualifications & Skills**
- **Experience**: 2+ years of experience in event or festival operations, logistics, or a related field.
- **Education**: A post-secondary degree in event management, hospitality, or a related field is preferred but not required.
- **Organizational Skills**: Strong ability to manage multiple tasks, prioritize, and meet deadlines in a high-pressure environment.
- **Communication**: Excellent verbal and written communication skills, with the ability to work effectively with a diverse group of stakeholders.
- **Problem-Solving**: Ability to think quickly and resolve issues as they arise, maintaining a calm and solutions-oriented mindset.
- **Technical Skills**: Proficiency with project management tools (e.g., Asana, Trello) and Microsoft Office (Excel, Word, PowerPoint).
- **Flexibility**: Willingness to work long hours, including weekends, evenings, and holidays as required by the festival schedule.
- **Physical Ability**: Able to perform physically demanding tasks such as setting up equipment, standing for long periods, and lifting up to 50 lbs.

**Preferred Qualifications**
- Familiarity with the local music scene or festival culture.
- Experience working with artists, volunteers, or in production management.
- Knowledge of health and safety protocols for large events.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Pay: $35,000.00-$40,000.00 per year

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Toronto, ON M4K 1N2: reliably commute or plan to relocate before starting work (preferred)

Work Location: Hybrid remote in Toronto, ON M4K 1N2

Application deadline: 2024-09-16
Expected start date: 2024-09-23

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