Project Coordinator, Affordable Energy for Humanity

3 weeks ago

Waterloo, Canada University of Waterloo Full time

Overview:
**Term: 1 year**

The Project Coordinator (PC) will support the day-to-day coordination and operation of the Affordable Energy for Humanity (AE4H) program, which was initiated by the Waterloo Institute for Sustainable Energy in September 2015. This position is responsible for the successful coordination of projects and delivery of results for a wide range of stakeholders involved in a variety of multi-disciplinary research projects designed to support WISE faculty members and global partnerships. The PC will work on multiple projects with various Principal Investigators (PIs) and Co-Principal Investigators (Co-PIs) that are at different stages of completion (i.e. for the full project life cycle or on specific aspects of the project as needed). As many of the projects feature team members, stakeholders and organizations from various disciplines across academia, industry, government and community members, the PC should be comfortable working with teams and individuals reflecting this level of diversity.

The AE4H program is a global consortium of researchers and practitioners committed to ending energy poverty through the sustainable deployment of clean technology. AE4H brings members together on joint projects to scope and develop impactful, interventions, and through supporting student involvement, and other stakeholders in the energy access sector.

**Responsibilities**:
Project Coordination and Program Execution
- Manages the Affordable Energy for Humanity Global Change Initiative, a multi-stakeholder research and action initiative at the intersection of energy research and international development. Roles and responsibilities include:

- Liaising with partner researchers within and outside of the university
- Organizing and facilitating workshops and other events that bring project partners together to seed new projects
- Raising funds for new initiatives
- Management of the project website
- Research and writing tasks that effectively communicate project outcomes
- Assists with the development of global initiatives on low-carbon energy system transitions
- As part of the AE4H initiative, independently manages an ongoing internship program that provides scholarships to UW co-op students who intern at AE4H partner organizations in the global south. Responsibilities include:

- Recruiting and maintaining relationships with host organizations
- Coordinating on-campus partners
- Conducting pre-departure training, promotion, reporting, budgeting, and successfully securing additional funds
- Frequently travels internationally to recruit host organizations
- Works closely with WISE members to ensure effective management of programs that involve multi-disciplinary research initiatives typically funded through government agencies and with industry partners. This may also involve providing lead technical writing and organizational management skills of group proposals prior to approval
- Assists the WISE team in creating, writing, editing and managing dissemination of on-line and print communications including highlights of project achievements, WISE Annual Report, Research Spotlights (capsule summaries of energy research), Research Bulletins (in-depth features on energy research), promotions, and other materials related to the AE4H program

Collaboration and Outreach
- For specific high impact project results, develops and implements an outreach plan with potential for impact at the global level
- Autonomously adapts technically heavy academic literature to improve understanding of the value of research to a broader audience
- Assists faculty in stewarding existing academic and industry collaborations
- Reports on status of collaborations and new funding opportunities
- Assists Managing Director and Executive Director, WISE in organizing faculty members into active "working groups"
- Presents content and coordinates marketing and distribution of outreach activities
- Guest lectures in undergraduate classes as a means of promoting WISE activities, in particular the AE4H internship program described above

Web Management
- Assists with the strategy, planning and maintenance of the AE4H website and provides support to the WISE Administrative Assistant making day-to-day changes as required
- Evaluates new and emerging e-communication tools for WISE use, develops expert knowledge of collaborative on-line systems and makes recommendations to the Managing Director and Executive Director, WISE
- Assists in the improvement of the AE4H website by including rich program content that is consistent with design, navigation, user interface and functionality

Workshops, Visits, Events
- Provides scientific and organizational support, coordination and management for national and international workshops, visits and events structured around project outputs
- Organizes the event logistics with the WISE Administrative Assistant (e.g. venues, technical, program, transportation, gifts)
- Executes the workshop program and addr

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