Service & Notarizations Assistant
3 weeks ago
**Company description**
We are a busy legal office which provides high value service in Real Estate, Wills and Estates, and Notarizations. We seek a person who aspires to have a career in the legal industry and has a professional manner. At Carter Notary we enjoy working together and have developed a strong team.
**Job Description: Service & Notarizations Assistant (Full-Time)**
Reports to: Ashley Hayes, Office Manager
Hours (vary): Mon-Fri 8am-6pm**
Some Saturdays 9:30-5pm**
**Hours will be as scheduled - note during M-F scheduled hours may range from starting as early as 8am or working to as late at 6pm, but are
**additional time is a requirement in busy times and seasons, or as back up for vacationing or sick staff
**Salary**: $23.00 per hour **dental and health benefits after 3 months
Starting date: July or August
**Description**:
**General Duties**:
- Review & analyze documents, intake forms, etc.
- Complete tasks for compliance and to meet regulatory requirements.
- Liaise with other legal professionals and industry colleagues.
- Manage and monitor incoming electronic communications and online bookings.
- Answer client questions and communications.
- Collect client and notarization document related information.
- Prepare client notarization documents for Notary signing.
- Arrange and manage notarization appointments with clients.
- Open and close notarization files.
- Answer office phones.
- Process on-line financial transactions.
- Perform financial and banking transactions.
- Keep notary service centre organized, stocked and clean.
- Maintain website and booking software with updates for hours and availability.
- Assist Office Manager or Notary with various tasks as required or assigned.
- Work beyond normal hours will be required during periods of heavy workload (end of month common, seasonal for real estate)
**Qualifications and Abilities**:
- University Degree (or equivalent experience)
- Excellent verbal communication and phone skills.
- Computer/technology experience.
- Strong work organizational skills with ability to prioritize and remain task focussed.
- Demonstrated accuracy of written or detailed work.
- Good Mathematical and numeracy skills.
- Experience with MS: Outlook, Calendar, Word, Excel.
- Driver’s licence ** mandatory
**Applications**
**Job Types**: Full-time, Permanent
**Salary**: From $23.00 per hour
**Benefits**:
- Dental care
- Extended health care
- On-site parking
Schedule:
- 8 hour shift
- Monday to Friday
- Overtime
Supplemental pay types:
- Overtime pay
Application question(s):
- Explain how you manage a high standard of service and professionalism.
**Education**:
- Bachelor's Degree (preferred)
**Experience**:
- Customer service: 1 year (preferred)
Licence/Certification:
- Driver licence (required)
Work Location: In person
Application deadline: 2023-07-21
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