Exec Admin
2 weeks ago
Posting Title- EXEC ADMIN - Executive Administrative Assistant- Position Classification- Executive Administrative Asst- Union- N/A- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $56, $63,742.
94 annually- Close Date- 3/16/2023- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Health- Ministry Branch / Division- Finance and Corporate Services- Job SummaryShare your skills, confidence and initiative in this energizing role
The Ministry of Health is responsible for maintaining an accessible, high quality, affordable system for health service delivery that meets the needs of the citizens of the Province of BC.
Its mandate is to support and enhance a responsive, comprehensive, regionalized health care system that promotes and provides for the physical, mental and community health of all British Columbians.
The Finance and Corporate Services Division supports the Ministry Executive and programs by managing and ensuring a consistent approach to financial and corporate issues.
The services are provided through seven branches:
Financial Operations, Financial Analysis and Decision Support, Regional Grants and Decision Support, Business Financial Transformation, Capital Services, Audit and Investigations and Supply Chain Management.
These branches provide financial advice and assist programs to meet their strategic goals and operational plans, and ensure compliance with relevant legislation, regulations and central agency directives.
Working in a team environment, the Executive Administrative Assistant is accountable for providing efficient confidential support to the Assistant Deputy Minister (ADM) of the Finance and Corporate Services Division, and actively supporting the broader Division objectives.
The position is responsible for a variety of executive administrative support services to the ADM and Division leadership team which includes the timely and efficient flow of information between the Division and Deputy Ministers Office and maintaining effective working relationships with all levels of the ministry.
Job Requirements:
-
Secondary school graduation or equivalent (GED) and
2 years of recent, related experience working in a senior administrative role;
OR:
- An equivalent combination of education and experience may be considered.
Recent, related experience must include a minimum of 1 year in each of the following:
- Managing a demanding calendar, determining priorities and urgent situations, scheduling and coordinating appointments, meetings, travel arrangements, and compiling meeting materials.
- Experience handling, coordinating and prioritizing information, in a confidential environment.
- Coordinating and editing briefing materials, reports and / or correspondence, including proof reading with a high degree of accuracy.
Preference may be given to applicants with 1 or more of the following:
- 2 or more years of experience in any of the above.
- Experience in an Executive Office setting (e.g., Assistant Deputy Minister, Deputy Minister Office)
- Experience utilizing the following systems: Cliff, eApprovals, CAS, iExpense and/or Time and Leave.
- Subsequent related courses/training, such as office administration, public administration, communications, and/or records management. Public sector experience.
About this Position:
This position is excluded from union membership.
An eligibility list may be established to fill future temporary and permanent vacancies.
Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens.
Consider joining our team and being part of an innovative, inclusive and rewarding workplace.How to Apply:
Cover Letter:
NO - Please do not submit a cover letter as it will not be reviewed.
Resume:
YES -
Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.Questionnaire:
YES - You will be required to answer a standard questionnaire.
Additional Information:
A Criminal Record Check (CRC) will be required.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.
- Job Category
- Administrative Services, Executive, Finance, Health Services
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