Exec Admin

Posting Title- EXEC ADMIN - Executive Administrative Assistant (EAA)- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Hybrid- Location- Coquitlam, BC V3K 7B9 CA
- Kamloops, BC V2H 1B7 CA
- Multiple Locations, BC CA
- Prince George, BC V2N4P7 CA
- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $61,966.26 - $70,087.08 annually- Close Date- 6/23/2024- Job Type- Regular Full Time- Temporary End Date- 12/31/2025- Ministry/Organization- BC Public Service -> Min of Trans & Infrastructure- Ministry Branch / Division- Integrated Transportation and Infrastructure Services- Job Summary**A great opportunity to take the next step in your career**

The Ministry of Transportation and Infrastructure’s Integrated Transportation and Infrastructure Services (ITIS) Division provides cross-ministry planning, engineering and property services and oversees major infrastructure projects.
Our work includes:

- Leading integrated planning, goods movement and land strategies across ministry and with partners
- Establishing innovative, sector-leading planning, design and engineering practices
- Providing engineering services and standards
- Advancing and delivering major infrastructure projects and act as the principal liaison with TI Corp
- Managing the ministry’s Transportation Investment Plan
- Managing the ministry’s property portfolio

The Executive Administrative Assistant provides secretarial and administrative services to the Assistant Deputy Minister (ADM). This position involves managing the ADM's calendar, screening communications, coordinating meetings and events, handling travel arrangements, and performing financial tasks such as invoice reconciliation. Additionally, it includes drafting and proofreading documents, maintaining records, supporting administrative systems, and providing backup to the Manager of Division Operations.

**Job Requirements**:

- A minimum of Grade 12 education; **AND**:

- A minimum of three years administrative experience. Administrative experience must include a combination of all of the following:

- Experience managing multiple priorities while working with a high degree of independence, under limited direction, in a senior management/executive office.
- Experience providing administrative support services including calendar management; completing complex travel arrangements; managing meeting logistics, including facilities and catering.
- Experience working in a confidential capacity; coordinating, tracking, monitoring, and responding to program issues, initiatives, and projects.
- Demonstrated experience with excellent oral and written communications including formatting and proofreading a variety of documents.
- Working experience with MS Office suite (MS Outlook, Word, Excel, Teams, PowerPoint, OneNote).
- Experience using initiative, sound judgment, tact and diplomacy to independently resolve issues and make decisions.
- Experience developing and maintaining administrative systems, procedures and standards including executive correspondence, templates and records management.

Preference may be given to applicants with one (1) or more of the following:

- Experience working with senior executives (Executive Director or above or equivalent).
- Experience with electronic file tracking systems (i.e.: CLIFF, Sharepoint and eApproval systems or similar systems).
- Experience with a records management system (i.e.: ARCS/ORCS, TRIM or similar systems) and LAN management.

Proviso
- Occasional travel may be required.

**About this Position**:
This is an eighteen (18) month temporary opportunity. This opportunity may be extended or become permanent.
This position is located in Victoria; Coquitlam, Kamloops and Prince George may also be considered
An eligibility list may be established for future permanent and/or temporary opportunities.
Employees of the BC Public Service must be located in BC at the time of employment.

**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

**How to Apply**:
**Cover Letter: NO** - Please do not submit a cover letter as it will not be reviewed.

**Questionnaire: YES** - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minut