Office Administrator

4 weeks ago

Toronto, Canada BBA inc. Full time

**Type of position**: Regular

Your future role on our team

Responsibilities of the Administrative Assistant include supporting the Office Director in his or her daily management tasks as well as supporting administrative / secretarial needs of staff as well as document control support.

With us, you’ll get the opportunity to...

Answer general telephone calls

Receive employee requests and, where necessary, refer employees to the appropriate resource

Arrange and coordinate meetings and other activities;
Manage visitor access to the office;
Mail and courier management;
Manage office supplies / inventory levels and general office maintenance;
Liaise between staff in BBA’s various business units;
Occasionally coordinate with building management;
Format, revise and correct the language quality as well as the digital accuracy of documents, such as specifications, plans, reports, proposals, etc.

Document control on projects - issue and receive documents in accordance with our document control procedures.

Do your qualities and values match our corporate culture?

Results-driven
Thirst to learn and excel
Willingness to work together while having fun
Ability to see beyond established standards
Rigour and ethical
Caring mindset that puts people first

Overview of certifications and job requirements

Highly proficient in Word, Excel and other MS Office Suite software.

Proficient in Adobe Acrobat.

Able to multitask and prioritize

Be highly attentive to detail and known for your rigour at work

Strong communication and interpersonal skills

Excellent knowledge of the English language, both oral and written

Any experience in the field of consulting engineering or any other professional service field would be a major asset.

At BBA, you get many benefits

Flexible schedule that combines office presence and telecommuting

A caring environment where everyone’s ideas are listened to and there is no perception of hierarchy
Friendly, eco-mindful and high-tech workspaces
Growing business with many opportunities

Generous pension and insurance plan

**Agility and listening**: your ideas are transformed into concrete initiatives

About BBA
For over 40 years, we’ve been pushing the boundaries of engineering to serve our clients in the Energy and Natural Resources sector. At BBA, we develop innovative, flexible and sustainable solutions, from strategy to execution.
BBA is one of Canada’s leading private consulting engineering firms, focused on practice (PCB), with a network of 15 offices. Our teams work closely to deliver projects that shape tomorrow’s industry at the local, national and international levels.
Our people’s passion and excellence make BBA a Canada’s Best Employer and one of Canada’s Best Managed Companies.
We have unique talents, and we’re committed to providing a workplace where you can be yourself. Job postings are written in gender-neutral language.
Learn more about us by visiting our LinkedIn page and join the networks of our talent attraction specialists to speak with them directly.

  • Office Services Administrator

    2 weeks ago

    Toronto, Canada Toronto Head Office - Primaris REIT Full time

    **Office Services Administrator**: Primaris REIT is currently hiring a dedicated and enthusiastic Office Services Administrator to join our team at our Head Office in Toronto, ON. If you have exceptional organizational skills and a keen attention to detail, and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you! As the...

  • Office Services Administrator

    4 days ago

    Toronto, Ontario, Canada Toronto Head Office - Primaris REIT Full time

    Office Services Administrator:Primaris REIT is currently hiring a dedicated and enthusiastic Office Services Administrator to join our team at our Head Office in Toronto, ON. If you have exceptional organizational skills and a keen attention to detail, and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for youAs the Office...

  • Medical Office Administrator

    4 days ago

    Toronto, Ontario, Canada Cardiology Office - Michael Garron Hospital Full time

    Busy private cardiology office located within the Michael Garron Hospital in East York immediately seeking a full-time medical administrative assistant. Must have experience with Accuro and a minimum of 3 years working in a medical clinic/office or hospital setting.The successful applicant will be responsible for all aspects of the daily functioning of the...

  • Administrative Assistant

    2 months ago

    Toronto, Canada ARS Head Office Full time

    **Position**:Administrative Coordinator **Reporting to**: Senior Manager - Operations We are looking for an Administrative Coordinator to manage the front office reception desk, provide support to managers, other staff and office visitors by handling a variety of tasks in order to ensure that all interactions between our organization and others are...

  • Administrative Assistant

    3 weeks ago

    Toronto, Canada ARS Head Office Full time

    **Position**:Administrative Coordinator **Reporting to**: Senior Manager - Operations We are looking for an Administrative Coordinator to manage the front office reception desk, provide support to managers, other staff and office visitors by handling a variety of tasks in order to ensure that all interactions between our organization and others are...

  • Dental Administrator

    7 days ago

    Toronto, Canada Infinity Dental Office Full time

    **Infinity Dental Office** is looking for an outstanding individual to join our amazing team in Toronto located minutes away from Union Station. We are looking for a permanent **Full Time Dental Adiminstrator** Responsibilities include: - greet patients - register new patients according to established office protocols - assist patients to complete all...

  • Corporate Services Officer

    5 days ago

    Toronto, Ontario, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)The British Consulate-General in Toronto seeks a Corporate Services Officer to join the Canada Network (CANET) Corporate Services Team. The CANET Corporate Services Team provides a wide range of services to both UK Based and Country Based Staff while supporting all sections within the Consulate General. It is...

  • office manager

    3 weeks ago

    Toronto, Canada JCA Law Office Professional Corporation Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 30 to 40 hours per weekEducation: Expérience: EducationBachelor's degree or equivalent experienceAsset languagesTagalogTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and...

  • office manager

    3 weeks ago

    Toronto, Canada JCA Law Office Professional Corporation Full time

    Work Term: PermanentWork Language: EnglishHours: 30 to 40 hours per weekEducation: Bachelor's degreeExperience: 3 years to less than 5 years or equivalent experienceAsset languagesTagalogTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure...

  • office manager

    3 weeks ago

    Toronto, Canada JCA Law Office Professional Corporation Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 30 to 40 hours per weekEducation: Expérience: EducationBachelor's degree or equivalent experienceAsset languagesTagalogTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and...

  • office manager

    2 weeks ago

    Toronto, Canada JCA Law Office Professional Corporation Full time

    Work Term: PermanentWork Language: EnglishHours: 30 to 40 hours per weekEducation: Bachelor's degreeExperience: 3 years to less than 5 years or equivalent experienceAsset languagesTagalogTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure...

  • Corporate Services Officer

    1 month ago

    Toronto, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **The British Consulate-General in Toronto seeks a Corporate Services Officer to join the Canada Network (CANET) Corporate Services Team.** The CANET Corporate Services Team provides a wide range of services to both UK Based and Country Based Staff while supporting all sections within the Consulate General. It is...

  • Administrative Officer

    4 days ago

    Toronto, Canada Contract Intelligence Full time

    **Job Description**: We are seeking a highly organized and detail-oriented Administration Officer to oversee and coordinate office administrative procedures. The Administration Officer will be responsible for reviewing, evaluating, and implementing new procedures to improve efficiency and ensure compliance. This role will involve establishing work...

  • Dental Administrative Assistant

    2 weeks ago

    Toronto, Canada Yorkville Dental Office Full time

    Looking for a dental administrative assistant to join our dental practice in Yorkville. The responsibilities will include patient appointment coordination, insurance claims submission/manangement, and direct patient interaction. Experience with Tracker (dental software) an asset! The hours are Monday-Thursday, no weekends or evenings. **Job Types**:...

  • Office Administrator

    3 weeks ago

    Toronto, Canada LOFT Community Services Full time

    **DATE**:June 5th, 2024 **LOCATION**:Toronto, ON - People & Culture Team **COMPENSATION**:$63,042 - $74,308 Annually Prorated **CONTRACT DURATION**:18 Months LOFT Community Services is a unique and dynamic charitable organization that supports people living with complicated issues such as mental and physical health challenges, substance use challenges,...

  • Office Administrator

    4 days ago

    Toronto, Ontario, Canada Condor Security Inc. Full time

    Company DescriptionCondor Security Inc. is a provider of professional security services. Our company is committed to maintaining and improving the effectiveness of our quality management system and customer satisfaction by focusing on continuous supervision of staff performance and upgrading our locally regulated and evolving security training programs. The...

  • Office Administrator

    5 days ago

    toronto, Canada Condor Security Inc. Full time

    Company DescriptionCondor Security Inc. is a provider of professional security services. Our company is committed to maintaining and improving the effectiveness of our quality management system and customer satisfaction by focusing on continuous supervision of staff performance and upgrading our locally regulated and evolving security training programs. The...

  • Office Administrator

    5 days ago

    toronto, Canada Condor Security Inc. Full time

    Company Description Condor Security Inc. is a provider of professional security services. Our company is committed to maintaining and improving the effectiveness of our quality management system and customer satisfaction by focusing on continuous supervision of staff performance and upgrading our locally regulated and evolving security training programs....

  • Office Administrator

    5 days ago

    Toronto, Canada Condor Security Inc. Full time

    Company DescriptionCondor Security Inc. is a provider of professional security services. Our company is committed to maintaining and improving the effectiveness of our quality management system and customer satisfaction by focusing on continuous supervision of staff performance and upgrading our locally regulated and evolving security training programs. The...

  • Office Administrator

    5 days ago

    toronto, Canada Condor Security Inc. Full time

    Company DescriptionCondor Security Inc. is a provider of professional security services. Our company is committed to maintaining and improving the effectiveness of our quality management system and customer satisfaction by focusing on continuous supervision of staff performance and upgrading our locally regulated and evolving security training programs. The...