Manager, Efficiency Programs

4 weeks ago

Montréal QC, Canada Concordia University Full time

**Position Number**:50001308
**Department**:Prog., Opt. & Ext. Contracts
**Grade**:GR15
**Campus**:Sir George Williams (Downtown)

**Salary**:$108,896.00 - $126,304.00 per annum
**Union/Association/HR Policy**:ACUMAE

**Posting deadline**:November 11, 2024

Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

**SCOPE**
Reporting directly to the Senior Director of Property Management and oversees the day-to-day activities of contract managers and technical staff, the incumbent creates and develops programs, including funding requests for mechanical, electrical, HVAC, and architectural projects. The incumbent advises senior administration on program delivery issues and proposes solutions. They strategize to enhance preventive maintenance activities across 86 buildings and assess program effectiveness using Business Intelligence (BI) analytics, aiming for an 80% preventive maintenance achievement. Additionally, they lead a team of professional and technical staff.

**PRIMARY RESPONSIBILITIES**
- Develop a 5-year vision and yearly implementation strategy to successfully implement Property Management Programs for mechanical, electrical, HVAC and architectural teams but also, technical and contract management programs with a focus on building efficiency. This includes preventive maintenance and continuous improvement. Define and establish integration points and optimization of systems to achieve targeted and measurable Program objectives. Develop KPIs to measure performance and build reports using Business Intelligence tools to inform stakeholders.
- Manage a group of professionals and technical staff to achieve Program deliverables. Analyze business requirements and propose solutions that improve and optimize processes. Define and participate in Program governance and implement best practices.
- 3rd Party Contract Management: With the property managers, establish building standards and translate to contract requirements / build metrics to ensure the successful implementation of the contract management program. Develop processes to track expiration, options, encumbrances and contract performance. Maintain contract details in the FMIS and ensure accuracy and timeliness of data. Develop tools to compare contract commitments with actual service delivery.
- In collaboration with the FM operation and FM engineering department, oversee operational building efficiency certification programs processes to respect the university’s mission in environmental and energy saving goals Participate in sustainability governance committees and Chair sub-committees as required.
- Building Automation and Technical Programs: Establish upgrade road maps and capital project requests for building automation systems including but not limited to heating and ventilation systems, lighting controls, and elevator / escalator monitoring. Provide Property Management’s requirements pertaining to the CMMS and FMIS systems to ensure they are kept up to date with relevant technologies. Provide the tools and processes necessary to maintain the accuracy and integrity of data in both FMIS and the CMMS.
- Gather requirements, develop business cases for project selection and approve and submit capital project requests to the Senior Director of Property Management. Participate in project scoring and prioritization committees. Make recommendations for Program delivery improvements.
- Manage preventive maintenance budgets. Participate in quarterly budget review. Approve expenses and prepare annual incremental budget requests for tasks within the incumbent portfolio.
- As building preventive maintenance lead, act as a link, the incumbent provides support for the property management teams recommendations and oversight at every level. For everything involving preventive maintenance, the incumbent develops and refines communication processes through program management to effectively communicate service interruptions, to the Project Management team, the Operational staff and all other community stakeholders.
- Building performance and optimization: Oversee the certification of buildings. In collaboration with the FM engineering team, identify projects that can have a significant impact on reducing energy, water and material waste consumption through program management. Oversee the development of building energy signatures and make recommendations on me

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