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Finance Assistant

1 month ago

Vancouver, Canada UBC Full time

Staff - Union
Job Category
CUPE 2950
Job Profile
CUPE 2950 Salaried - Financial Proc. Spec 4 (Gr5)
Job Title
Finance Assistant
Department
Accounts Receivable | Financial Services | Faculty of Medicine
Compensation Range
$4,314.00 - $4,532.00 CAD Monthly
Posting End Date
October 20, 2024
**Note**: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The role of the Finance Assistant is to support Accounts Receivable Coordinator in supporting the accounts receivable processes, collection, and monthly financial accounting in the Faculty of Medicine (FoM). As part of the FoM Finance team, you will process the Accounts Receivable and Credit functions for FoM while working in a team setting as a member in the area of credit, collections, billing, cash receipts, accounting journals, account reconciliation, and month-end transactions and reporting.
The Finance Assistant, working in a team setting, will provide support to all departments in the FoM to prepare and review journal transactions and receivable transactions, and enter these correctly into the Workday Financial Management System (WFMS) or other online systems. The responsibilities include timely and accurate processing of all accounting transactions for the FoM; preparation and data-entry of journal vouchers, requisitions, and payments on WFMS or using other online systems such as Adaptive for budget data and account reconciliation and account analysis to ensure accuracy of information; data-gathering to respond to queries from Internal Departments, Schools, Centres, and Institutes plus external customers; participating in the year-end processes; interpreting and accurately communicating written policies and procedures; participating in the processing of salary increases for Faculty members; producing invoices for monthly salary and benefit recovery bill-backs to external agencies or for internal and external cost recovery processes; and preparing budget variance reports, analysis and financial statements as required. The position also requires strong interpersonal and customer service skills as it involves frequent problem resolution with various units throughout the FoM. The duties will vary from day to day and will involve a wide variety of tasks in the service of the Academic Finance Portfolio.
May involve some travel between Faculty of Medicine sites, the Point Grey campus, hospitals, faculty departments, etc. This may involve relocation to other offices and/or sites within the Faculty of Medicine.
Organizational Status
The Faculty of Medicine (FOM) comprises nineteen academic basic science and/or clinical departments, three schools, and several research centres and institutes. The Faculty's annual consolidated budget is over $600 million including operating, research, special purpose, endowment, and trust funds. The Faculty has approximately 2200 administrative support, technical/research and management, and professional staff, as well approximately 650 full-time academic and 8500 clinical faculty members. Together with its partners including BC s six Health Authorities and their affiliated teaching hospitals, the Faculty provides innovative programs in the areas of health and life sciences through a province-wide delivery model. University-based teaching, research, and administrative sites include UBC Point Grey, UBC Okanagan, Diamond Health Care Centre, and the Universities of Victoria and Northern BC, home to our affiliated medical school training programs as well as other education centres. Faculty, staff, and students are also located within our clinical academic campuses in hospital settings and other regionally based centres across the province.
Work Performed
Prepares and data enter journal vouchers, verifying the accuracy of the information including account coding, reviewing backup documentation, ensuring authorized signatures are valid or within WFMS business processes, and processing and recording information into the WFMS related to accounts payable or to revenue accounting, manually or online, on behalf of departments, based on compliance with UBC, FoM and taxation policies and guidelines. Documents created, reviewed, and processed may include requisitions, domestic and international travel claims, and journal vouchers for all the units within the FoM.
Reviews and validates transactions (invoice and contract requests, requisitions, and journal vouchers) prepared online or manually by other staff, whether in the departments or in the FoM finance team, checking for correctness of coding and ensuring compliance with policies, and ade