Administrative Assistant

4 days ago


Ottawa, Canada Mueller Water Products Full time

**Responsibilities**:

- Provides administrative support to the Sales Manager;
- Prepares and processes correspondence reports (including that of a confidential nature);
- Manage agendas, dispatch meeting invitations, book meeting rooms, and arrange for IT resources and other requirements;
- Record and distribute minutes of meetings;
- Monitor, screen, respond to, and distribute incoming communications;
- Complete monthly expense reports for the National Sales Manager;
- Pre-approve monthly expense reports for the Sales Reps in Concur;
- Run weekly/monthly reports;
- Work with Marketing Department to develop literature for Canada;
- Work with Marketing department on magazine ads and promotional communications;
- Assist with ordering and organizing literature;
- Ship out supplies, literature;
- Assist with updating sales manuals;
- Update price lists and discount sheets as necessary;
- Update and maintain mileage reports;
- Answer incoming calls from Sales Team;
- Order and contract promotional items with outside vendors ;
- Ensure Mueller Canada binders are current and updated.

**Qualifications**:

- Diploma/degree in Business Administration or related field is an asset;
- 3 to 5 years’ experience as an Executive Assistant;;
- Strong written and verbal communication skills;
- Excellent organizational and planning skills and the ability to multi task priorities;
- Good interpersonal skills and a team player.
- Must have a valid driver’s license;
- Bilingual in the French language is an asset;
- We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other category protected by law.



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