Proposal and Project Coordinator

3 weeks ago

Oakville, Canada Moon-Matz Ltd. Consulting Engineers Full time

Moon-Matz Ltd. is looking for a Project and Proposal Coordinator to join our team.

If you graduated from a Civil Engineering program (technologist) or a technical writting degree (communications) and interested in learning the ins and out of a successful 45 year established, 40 person consulting engineering firm, this is the opportunity of a life time. Tremdous growth potential if you got what it takes.

Main project coordination responsibilities include:

- Maintaining multi discipline consulting engineering project spreadsheet.
- Coordinate with inhouse engineers and sub-consultants re: status of progress.
- Particiapate in all phases of design and construction - projects range from $100K to $15mil.
- Prepare engineering documentation, i.e. reports, minutes, draws, payment, CSP, SI, CO, CCN, etc.
- Laison with Tier 1 Clients including City of Toronto, Mississauga, U of T, Brock, Infrastructure Ontario, Public Works, Department of Defence, School Boards, Region of Peel, etc.

Main proposal responsibilities include:

- Monitoring proposal opportunity platforms (Biddingo, Bids and Tenders, MERX)
- Review and filter proposal opportunities and requests
- Attend preliminary bid site meetings, and mediate questions between the client and relevant MML department
- Prepare promotional material, packaging, filing, and/or any relevant data entry
- Manage, track, and prepare the proposal and any addendums up to and including the submission process
- Follow up with clients to determine award status
- Maintain and update marketing/proposal database and resources
- Familiarity with RFQ, RFP, RFI, EOI and bidding processes is an asset.

We are looking for an energetic and hardworking team player who is interested in engineering and business. Must be proficient with Microsoft products (Office, Project, etc), AutoCAD (an asset), client relations, etc. We are looking for someone who is keen on learning invaluable business development and project coordination / management experience in a fast-paced consulting engineering firm. Valid driver's license and automobile an asset.

Health and dental benefits offered post probation.

Moon-Matz Ltd. is a multidisciplinary engineering firm located at 2902 South Sheridan Way, Oakville, Ontario. Initial training may take place at Sr. Partners residence located at King St. and Strachan Ave, downtown Toronto or at head office in Oakville as preferred.

**Job Types**: Full-time, Part-time, Casual
Part-time hours: 24-40 per week

**Salary**: $50,000.00-$75,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Oakville, ON L6J 6L7: reliably commute or plan to relocate before starting work (preferred)

Work Location: Hybrid remote in Oakville, ON L6J 6L7

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