Accounts Payable/receivable Clerk

1 month ago

Ottawa, Canada M CON Products Full time

Overview:
As an Accounts Payable and Receivable Clerk, you will be responsible for managing

and processing financial transactions related to accounts payable and accounts

receivable. You will work closely with the purchasing, finance, and administration teams

to ensure timely and accurate processing of invoices, payment and receipts and

maintain accurate records of all financial transactions. You will also assist with financial

analysis, reporting and related additional tasks as required.

**Responsibilities**:
Accounts Payable:

- Receive, review, and process invoices, ensuring proper coding, approval, and

accuracy.
- Reconcile vendor statements/accounts payable documents.
- Communicate with purchasing to resolve any invoice discrepancies or issues.

Follow up with vendors as required.
- Maintain accurate records of all accounts payable transactions in ERP software

(Microsoft Dynamics)
- Ensure all reconciled accounts payable documents get reviewed and sent to M

CON’s accounting department in a timely manner.
- Collect all credit card receipts from M CON card holders monthly and prepare

expense reports accordingly.
- Ensure all required invoices/work orders/receipts get saved in the appropriate

locations in SharePoint.
- File accounts payable documents accordingly.

Accounts Receivable:

- Accounts receivable data entry as required.

General:

- Assist in regular database maintenance in Microsoft Dynamics.
- Assist with financial analysis, reporting and other impromptu tasks as needed.
- Ensure compliance with company policies, procedures, and internal controls.
- Maintain confidentiality of financial information and handle sensitive data with

integrity.
- Collaborate with cross-functional teams, such as purchasing, sales, and customer

service, to resolve any financial-related inquires or issues.
- Stay updated with changes in accounting regulations, best practices, and

industry trends.

Other administrative duties as required.

Qualifications:
Education Required:

- High school diploma or equivalent (Diploma or bachelor’s degree in accounting or

finance is preferred)

Years of experience:

- Minimum 3 years of experience in accounts payable and/accounts receivable roles

Specific Experience:

- Strong understanding of basic accounting principles and concepts

Dynamics, Word, Teams, SharePoint)
- Demonstrated ability to maintain confidentiality and handle sensitive information with

integrity.

Competencies:

- Always maintain high level of safety and confidentiality.
- Exceptional attention to detail and accuracy in data entry and financial calculations
- Able to work in a fast-paced, high-production environment.
- Able to work unsupervised, motivated to complete all tasks.
- Able to communicate, and work well with others in a team environment.
- Ability to focus and accurately complete both complex and repetitive tasks.
- Always maintain a professional attitude, especially when handling difficult and/or stressful

situations
- Effective communication skills, both written and verbal
- Willing to work overtime as required.

**Job Types**: Full-time, Permanent

**Salary**: $47,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Ottawa, ON K0A 1L0: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounts payable: 3 years (preferred)
- Accounts receivable: 3 years (preferred)

Work Location: In person

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