Administrative Assistant
1 month ago
Administrative Assistant
Permanent full-time position
**About the position**
Imagia Canexia Health is currently on the lookout for an experienced Administrative Assistant.
This is a full-time position based in our Vancouver office.
**What you’ll be accountable for**:
As a member of our team, you will take care of all administrative tasks related to:
**Office coordination, Vancouver premises (40%)**
- Supplies and premises:
- See to the procurement of stationery, snacks, etc.
- Maintenance of photocopier
- Management of office security (key inventory, alarm system coding, parking spots)
- Liaise with property management to assure proper maintenance, tidiness, and safety
- Management of petty cash
- IT matters and needs: act as a liaison for the Vancouver sites, with our Montreal-based IT resources
- Computer and peripherals inventory
- Team events and social activities: logístical support with
- Coordination of lunch orders
- Group reservations and hospitality arrangements
- Shipping
**Contributions to other company functions (10%)**
- Help distribute internal communications when needed
- Help with welcoming new employees and on-premise tasks as part of offboarding
- Provide light clerical support to our Finance department (POs, coding )
**Laboratory support (50%)**
- Organizing patient files, scanning test requisition forms and pathology reports, faxing reports
- Reconciliation of laboratory invoices and coordination with the finance department
- Archiving laboratory documentation
- Miscellaneous laboratory support such as business license renewals, coordinating Iron Mountain (document archival & secure shredding services), supporting lab security (maintaining Keycard inventory & alarm system programming)
**About you
The person our team is looking to welcome
**Requirements**:
- Education: college or undergraduate degree
- Experience: 3+ years in a bilingual and laboratory environment
- Skills: MS office and GSuite, standard office procedures
- A people person and a team player
- A pragmatic, self-driven, and dynamic collaborator with strong organizational skills, attention to detail, and a sense of cost-effectiveness
- Able to travel between Vancouver offices (Kitsilano and UBC)
About Us
We believe everyone with cancer should have the same fighting chance to survive and thrive. We work in a rapidly evolving field that attracts smart, talented people who are committed to making a difference for cancer patients. But not everyone has access to the latest advances. People who join us are committed to bringing equity to critical aspects of cancer care. We are a lean and driven team building on this vision from the ground up. You’re a self-starter who can pitch in right away by deploying your own expertise to make this shared vision a reality.
- We are an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees._
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