Receptionist/scheduling Assistant

3 months ago

Calgary, Canada Multi Generational Housing and Community Center Full time

**Position Name**:Receptionist/Scheduling Assistant

**Location**:120 Skyview Ranch Drive NE

**Employee Status**:FTE 0.30 (Evenings & weekends)

**Reporting to**: Human Resources Manager

**Date Available**:Immediately

**Rate of Pay**:To be commensurate with qualifications, training, and relevant experience.

Designed to improve quality of life, the Generations Calgary campus includes designated supportive living and long-term care spaces for seniors that promote mental, physical, social and spiritual well-being. We are committed to best in class care for our residents and are looking for individuals to join our family. If you would like to work at our state of the art, inter-generational campus, and are committed to serving our residents with care and compassion, we invite you to keep reading below.

**Position Summary**

Generations Calgary is currently looking for a dedicated, motivated, and passionate individual to join our team as a Receptionist/Scheduling Assistant. Reporting to the Human Resources Manager, the Receptionist/Scheduler will be the first point of contact for anyone entering Generations, thus must be a positive, outgoing, and informed presence, willing to attend to others’ needs and become a vibrant part of Generations Calgary. Serves residents, families, and staff in a welcoming manner, assisting and supporting as required.

**Receptionist Typical Duties and Responsibilities**
- Cordially receives, assists, and directs residents, families, visitors, and employees within the home, including accompanying visitors to their destination, as required.
- Scheduling of Long Term Care residents care conferences with families.
- Entering resident information into internal software for admissions and discharges, from first point of contact, including financial information and consents.
- Manages financial transactions, keeping accurate and current records and reconciling the resident trust accounts and petty cash account.
- Manages resident statistics, keeping accurate and current records.
- Ability to problem solve and address resident and family issues related to resident accounts.
- Assists with communication initiatives, such as employee newsletters, company announcements, and social media content, to enhance internal engagement and external visibility. Creates and maintains phone lists.
- Working and communicating closely with the leadership team to perform other duties and special projects as assigned.
- Responsible for any shipping and/or receiving of deliveries for the home.
- Clerical duties including filing and word processing (e.g., typing minutes, creating posters, Excel spreadsheets), sorting and distributing incoming and outgoing mail.
- Maintains premises and performs cleaning of applicable areas.
- Maintains resident and staff privacy and confidentiality at all times and handles inquiries and requests with professionalism and discretion.
- Orders office supplies, ensures office equipment is working appropriately.
- Maintains up to date knowledge of Generations Calgary policy & procedure manuals.
- Other duties as assigned.

**Scheduler Typical Duties and Responsibilities**
- Responsible for filling after hours and weekend shifts, working within the staff schedules to complete tasks within short timelines.
- Anticipate staffing needs and inform nurses/managers of any shifts that require further attention, or if scheduling challenges arise.
- Updating digital or paper schedules.
- Updating staff availability information.
- Other assigned duties as needed, including payroll.

**Experience**
- Minimum of 2 years’ experience in a reception/scheduling role is required.
- Certificate or diploma in office administration or business management is an asset.
- A combination of skills and experience may be considered.
- Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Ability to maintain confidentiality, exercise discretion, and handle sensitive information with tact and professionalism.
- Experience with general bookkeeping practices.
- Strong verbal and written communication skills, with a keen eye for detail and proficiency in grammar, spelling, and punctuation.
- Excellent interpersonal skills, with the ability to interact confidently and professionally with individuals at all levels.
- Fluency in English with excellent verbal and written communication skills
- Able to be flexible with a wide variety of duties assigned
- Ability to work independently in a fast-paced environment
- Ability to problem solve and address resident and family issues related to resident accounts
- Physical ability to carry out the duties of the position.

As employees in a healthcare setting are at a higher risk of exposure, it is recommended that the successful applicant for this position has received up to date influenza and COVID-19 vaccinations and any required booster vaccinations, to aide in the decrease of tran

  • Receptionist/scheduling Assistant

    7 months ago

    Calgary, Canada Multi Generational Housing and Community Center Full time

    **Position Name**:Receptionist/Scheduling Assistant **Location**:120 Skyview RanchDriveNE **Employee Status**:Part Time (Evenings & weekends) **Reporting to**: Executive Director **Date Available**:Immediately **Rate of Pay**:To be commensurate with qualifications, training, and relevant experience. Designed to improve quality of life, the Generations...

  • Veterinary Assistant/receptionist

    2 months ago

    Calgary, Canada Highland Park Animal Clinic Full time

    **Veterinary Assistant/Receptionist (Part-Time)** **Location**: Highland Park Animal Clinic **Hours**: 20-25 hours per week (Tuesday to Saturday) **Start Date**: December 3, 2024 **About Us**:Highland Park Animal Clinic is a small but mighty team, dedicated to providing compassionate care to our patients and excellent service to our clients. As we...

  • Receptionist/administrative Assistant

    3 weeks ago

    Calgary, Canada Taylor Janis LLP Full time

    Taylor Janis LLP is a boutique law firm, with offices located in Calgary, Edmonton and Vancouver. We are a collegial law firm and are currently looking for an enthusiastic, service-oriented Receptionist/Administrative Assistant to join our Calgary Office who shares our passion for providing quality legal services within a team of dedicated lawyers and...

  • Receptionist/administrative Assistant

    7 months ago

    Calgary, Canada Professional Institute of Management and Technology Full time

    **About Us**: Welcome to the Professional Institute of Management and Technology (PIMT), Calgary’s premier destination for holistic education. At PIMT, we provide an immersive learning experience with a dynamic curriculum curated to meet industry demands. Our commitment extends beyond the classroom, with expert faculty comprising industry leaders who bring...

  • Veterinary Assistant/receptionist

    4 months ago

    Calgary, Canada Braeside Veterinary Clinic Full time

    **Job Summary** We are looking for a dedicated and compassionate Veterinary Assistant/ Receptionist to join our team. BVC is a small animal practice that focuses on preventative care medicine. As a receptionist you will be the first point of contact for the clients, and are expected to treat all with kindness and understanding. BVC has been serving the...

  • Office Assistant/receptionist

    7 months ago

    Calgary, Canada Thuro Mechanical Inc. Full time

    Thuro Mechanical Inc is a local plumbing and heating company. We pride ourselves on promoting a positive, team-oriented work environment. We are looking for a full time Office Assistant/Receptionist to join our team! **Duties**: - Greeting and assisting clients in a polite and professional manner - Answering phones in a professional and timely manner -...

  • Administrative Assistant/receptionist

    3 months ago

    Calgary, Canada Beacon Hill Physiotherapy & Sports Medicine Full time

    We are looking for an Administrative Assistant/Receptionist to join our team at Beacon Hill Physiotherapy. We are a busy Physiotherapy and Massage clinic located in the North West. Average of 20-30 hours in a week. Must be flexible with hours, being able to work mornings, afternoons and evenings. However if you are open to learning other roles there is...

  • Receptionist

    4 months ago

    Calgary, Canada Primer AutoBody Full time

    Are you passionate about cars and dedicated to providing excellent customer service? Premier Autobody is looking for a motivated Receptionist who shares our enthusiasm for the automotive world! **Position**: Receptionist **Location**: 4204 10 ST NE, Calgary, AB T2E6K3 **Type**: Full-Time **About the Role**: As our receptionist, you'll be the first point of...

  • Veterinary Assistant/receptionist

    3 months ago

    Calgary, Canada creekside veterinary hospital Full time

    Job description love to help animals and want to work in a clinic? Small animal practice in NW, Calgary is seeking Part Time veterinary assistant/ Office Manager who is a hardworking and compassionate individual to join our progressive small animal practice. The position would be ideal for anyone who has some experience and to learn more about the...

  • Administrative Assistant/receptionist

    1 day ago

    Calgary, Canada Bondars Furniture Full time

    Main responsibilities include: - This role will be at the Bondars store location - Answering inbound calls and assisting with questions and inquires - Dispatching calls to the right department and taking messages - Tracking clients in and out of the store - Answering client questions and inquiries - Assisting the sales staff - Helping maintaining overall...

  • Receptionist

    6 months ago

    Calgary, Canada REMAX First Full time

    **Salary**: $20.00-$23.50 per hour Flexible Language Requirement: - French not required Schedule: - Monday to Friday **Education**: - Secondary School (required) **Experience**: - administrative assistant: 1 year (required) - receptionist: 1 year (required) Work Location: In person

  • Veterinary Assistant/receptionist

    6 months ago

    Calgary, Canada Beddington Trail Animal Hospital Full time

    Beddington Trail Animal Hospital is seeking a part-time veterinary assistant/receptionist(s) to join our team. If you have a passion and common interest for animals, this is an excellent opportunity to start in the veterinary industry. Responsibilities include patient care, assisting veterinarians and technicians, setting up for procedures, and maintaining a...

  • Receptionist

    3 months ago

    Calgary, Canada Glazen Nails Full time

    Job Summary: Glazen Nails is looking for a full-time receptionist, with weekday availability. We are a diverse, passionate team united by our commitment to provide our clients with a friendly and warm experience in customer services. Your role is crucial in maintaining a welcoming and organized atmosphere in our salon. **Responsibilities**: - **Greeting...

  • Receptionist

    4 days ago

    Calgary, Canada Regional Fertility Program (RFP) Full time

    Regional Fertility Program (RFP) is currently seeking a **Full-Time Receptionist** to join our team at our Calgary clinic. As the first point of contact for patients, the Receptionist will perform a wide range of administrative tasks, including in-person and phone/electronic assistance. The Receptionist must maintain professionalism, courtesy, and respect...

  • Dental Receptionist

    3 months ago

    Calgary, Canada Crowfoot Dental Full time

    **Job Summary** **Duties**: - Greet and assist patients in a friendly and professional manner - Schedule appointments and manage the office calendar efficiently - Maintain electronic medical records accurately - Process payments and insurance claims - Coordinate with dental assistants and hygienists for smooth patient flow - Keep the reception area...

  • Administrative Assistant/receptionist

    3 months ago

    Calgary, Canada AM Accountants Professional Corporation Full time

    AM Accountants is a public practice CPA Accounting firm with 9 plus years of experience in supporting clients with their needs such as tax consultations, payroll services, accounting services, incorporation services, and much more. Our mission is to help small and large businesses in Calgary and the surrounding areas with our expert tax consultation...

  • Receptionist/administrative Assistant

    3 months ago

    Calgary, Canada CanWest Concrete Cutting and Coring Full time

    CanWest is looking for a **Receptionist/Administrative Assistant** to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. **Responsibilities** - Greet and welcome guests as soon as they arrive at the office - Answer, screen, and forward incoming phone calls - Learn about company services to be able to help...

  • Receptionist/legal Assistant

    3 months ago

    Calgary, Canada DMN LAW Full time

    We are looking for a part-time Receptionist/Legal Assistant who demonstrates a positive work ethic, has strong customer service skills, and excellent verbal communication abilities. Job Responsibilities: - Greet clients, accept deliveries, and manage the main phone line - Perform general administrative tasks - Organize and accurately maintain...

  • Administrative Assistant/receptionist

    3 weeks ago

    Calgary, Canada Hines Full time

    Overview: When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World...

  • Denture Receptionist

    1 month ago

    Calgary, Canada YYC Denture Clinic Full time

    **Job Title**: Denture Receptionist **About Us**: YYC Denture Clinic is dedicated to providing exceptional denture services to our community. Our team is committed to creating a welcoming environment for our patients and delivering top-notch care. We are seeking a friendly and organized Denture Receptionist to join our team and help us maintain our high...