Administrative Assistant, Undergraduate Admissions

2 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Faculty of Human & Social Dev -> Fac of H&SD - General- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 12 June 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,305.00 - $4,438.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- Clerk/PB7- Hours of Work- Monday to Friday, 8:30 am to 4:30 pm- Start Date- 7/1/2024- End Date- 5/31/2025- Employee Group:
- CUPE 951 - Term- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

**_* This position is eligible for a Modified Work Schedule and a Hybrid Work Arrangement*_**
- Job SummaryThe University of Victoria School of Nursing is a leader in undergraduate and graduate nursing education and research in partnership with different educational, community and practice organizations. The School offers the Bachelor of Science in Nursing degree (BSN) to prepare nurses to work with individuals, families, and communities, guided by health promotion principles. The BSN program is delivered through a collaborative partnership with colleges in British Columbia (Camosun College, College of the Rockies, and Selkirk College) and the Northwest Territories (Aurora College). The School of Nursing also offers two graduate degrees: a PhD in Nursing and the Master of Nursing Degree with four options: (Advanced Practice Leadership, Nurse Practitioner, Nurse Educator, and Double Degree in Nursing and Health Informatics).

The School is situated in the Faculty of Human and Social Development (HSD), a multi-professional faculty with a commitment to the student experience of dynamic learning in extraordinarily rich practice and community setting for vital impact on health and social development.
- Job Requirements**Experience**:
Must have a minimum of three (3) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training, and experience.

**Knowledge/Skills/Abilities**:

- Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment.
- Experience providing support and coordination of committee work.
- Experience working in a customer relations/service environment.
- Experience working effectively in socially and culturally diverse situations and able to respond to a wide range of needs.
- Excellent organizational and advanced administrative skills with knowledge of relevant best practices.
- Flexibility and adaptability with procedural and technical change.
- Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement and innovation and employing critical thinking and/or analysis.
- Ability to prioritize a large workload and deal with frequent interruptions
- Exhibited excellent and effective verbal and written communication skills depending on audience
- Demonstrated ability to display professionalism, courtesy, and empathy, in maintaining the confidentiality of highly personal and sensitive information
- Ability to establish and maintain effective working relationships within the department, university, external stakeholders.
- Ability to interpret, manipulate, export, and input data within database systems.

**Specialized Knowledge/Education**:
Secondary school graduation or equivalent. Some post-secondary education or coursework towards a certificate or diploma is an asset.

**Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

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