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Administrative and Technical Assistant
3 months ago
Organizational Unit- University of Victoria -> Student Affairs -> Office of the Registrar and Enrolment Management- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 19 February 2024- Please note that positions will close at 4 p.m.
on the closing date.- FTE- 1.0- Salary Grade- $4, $4, Additional Posting Information:
- N/A
- Salary posted will be pro-rated based on FTE
- Classification
- PB10
- Hours of Work
- Monday to Friday, 8:30am
- 4:30pm
- Start Date
- 4/1/2024
- End Date
- 10/15/2025
- Employee Group:
CUPE 95
- Term # of Hires Needed 1
- Category
- Administrative and Support Services
- About this OpportunityStudent Affairs is committed to creating a vibrant and engaging learning community to inspire and enrich the lives of our students in support of the University of Victoria's vision "to be a university of choice for outstanding students, faculty, and staff from BC, Canada, and around the world".
The Student Affairs portfolio includes:
Office of the Registrar and Enrolment Management; Wellness, Recreation and Athletics; Campus Engagement; and Student Development and Success.
_ This position is eligible for a Hybrid Work Arrangement_
- Job SummaryUndergraduate Admissions is a unit consisting of approximately 20 staff in the Office of Registrar within the Division of Student Affairs. Undergraduate Admissions processes, evaluates and conveys admission decisions to approximately 18,000 applicants annually in an effort to achieve university enrollment targets and support Objective #2 of the University's strategic plan to 'recruit and retain outstanding students' to the University of Victoria.
Reporting to the Director of Undergraduate Admissions, the Administrative and Technical Assistant is an important member of the Undergraduate Admissions team, supporting operations throughout the annual admission cycle.
The Administrative and Technical Assistant ensures the smooth and efficient day-to-day technical operations of the unit while also providing administrative support to the Director and other members of the admissions team.
Responsibilities include administering applicant data through various technical processes and reporting mechanisms, as well as providing executive and team assistance.
- Job Requirements
Skills: - Demonstrated high level of technical proficiency in working with computer systems, programs and data files.
- Analytic skills, attention to detail, and an aptitude to concentrate in busy environment is fundamental.
- Quality controloriented.
- Highly organized and able to process high volumes of timesensitive information accurately.
- Excellent communication and interpersonal skills.
- Ability to maintain confidential and private information.
- Studentfocused, customerservice oriented.
Specialized Knowledge/Education:
- Extensive knowledge of Microsoft Office Suite, particularly Excel.
- Knowledge of administrative processes and procedures.
- SAS, FAST, Banner, BRM (or other CRM product).
- Two or more years of postsecondary education is preferred.
Experience:
- Two or more year's clerical or administrative experience in a postsecondary institution, preferably in a registrar's/admission office.
We acknowledge and respect the Lək̓wəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓wəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
