Purchasing & Accounts Payable Coordinator
2 weeks ago
**PURCHASING & ACCOUNTS PAYABLE COORDINATOR**
**COMPANY DESCRIPTION**:
- Jacad is a 3rd generation real estate firm that owns and manages 22 industrial/commercial properties in Montreal and 1 office property in Dallas servicing approximately 180 tenants. We pride ourselves on the longevity of our staff, most of whom have worked with us for over 10 years and many for over 20 years. We are looking to add an experienced and talented Purchasing Coordinator to our team as we grow our portfolio and modernize our operations._
**GENERAL PURCHASING RESPONSIBILITIES**:
- Collect material lists and quotes from the Operations team
- Submit materials lists and quotes for proper approval in writing
- Create purchase orders in Yardi, uploading all relevant supporting documents
- Place orders for materials from approved vendors and coordinate their delivery
- Maintain warehouse inventory levels with periodic audits
- Build strong relationships with vendors, renegotiate rates and go to market with new vendors
- Manage the online and paper filing of purchasing
**ACCOUNTS PAYABLE RESPONSIBILITIES**:
- Match invoices to accepted quotes or signed contracts
- Review monthly vendor statement of accounts and follow up as needed
- Enter payable information into Yardi same day as received, including all relevant attachments
- Monitor aged payables and finalize invoices for appropriate approval and payment
- Reconcile corporate credit cards and gather receipts from cardholders
- Manage the online and paper filing of payables
**COMPUTER SKILLS**:
- Experience in accounting-based software (Yardi is strongly preferred)
- Proficiency in Microsoft Excel, Outlook, and Teams
**EXPERIENCE & CREDENTIALS**:
- Experience in purchasing construction materials and costing
- At least 3 years’ experience in a related field
**LANGUAGES**:
- Fluent in French (written and spoken)
- Advanced English (written and spoken)
**BENEFITS**:
- Employer match RRSP
- Tele-health subscription
- Paid vacation
**PERSONALITY ATTRIBUTES**:
- Detail-oriented, conscientious, process-oriented and adaptable
- Ability to prioritize and forecast
- Motivated self-started
**POSTE COORDONNATEUR(RICE) DES ACHATS ET DES COMPTES PAYABLES**
**DESCRIPTION DE LA COMPAGNIE**:
- Jacad est une firme immobilière de 3e génération qui possède et gère 22 propriétés industrielles/commerciales à Montréal et un immeuble de bureaux à Dallas et sommes au service d’environ 180 locataires. Nous sommes fiers de la durée de notre personnel, dont la plupart travaillent avec nous depuis plus de 10 ans et beaucoup depuis plus de 20 ans. Nous cherchons à ajouter un coordinateur(rice) des achats expérimenté(e) et talentueux(se) à notre équipe alors que nous développons notre portefeuille et modernisons nos opérations._
**RESPONSIBILITÉS D’ACHAT GÉNÉRALES**:
- Recueillir des listes de matériel et des soumissions auprès de l'équipe des opérations
- Soumettre les listes de matériaux et les soumissions pour approbation appropriée par écrit
- Créer des bons de commande dans Yardi, en téléchargeant tous les documents justificatifs pertinents
- Placer des commandes de matériaux auprès de fournisseurs approuvés et coordonner leur livraison
- Maintenir l’inventaire de l'entrepôt à niveaux avec des inspections périodiques
- Établir des relations solides avec les fournisseurs, renégocier les tarifs et chercher des nouveaux fournisseurs
- Gérer la boîte des courriels des achats
**RESPONSABILITÉS DES COMPTES PAYABLES**
- Comparer les factures des fournisseurs aux bons de travail, et contacter les fournisseurs par téléphone ou par courriel au besoin
- Faire correspondre les factures aux soumissions acceptées ou aux contrats signés
- Réviser les états de compte mensuels des fournisseurs et faire le suivi au besoin
- Entrez les informations des payables dans Yardi le jour même de leur réception, y compris toutes les pièces jointes pertinentes
- Surveiller les comptes payables âgés et finaliser les factures pour approbation et paiement appropriés
- Comparer les cartes de crédit et recueillir les reçus des titulaires de carte
- Gérer le dépôt en ligne et en papier des comptes payables
- Gérer la boîte des courriels des comptes payables
**COMPÉTENCES INFORMATIQUES**:
- Expérience dans les logiciels comptables (Yardi est fortement préféré)
- Compétence en Microsoft Excel, Outlook, et Teams
**EXPÉRIENCE & QUALIFICATION**:
- Expérience en achat de matériels de construction et estimation du coûtant
- Au moins trois (3) ans d’expérience dans un domaine comparable
**LANGUAGES**:
- Couramment en français parlé et écrit
- Anglais avancé parlé et écrit
**BENEFICES**:
- Employeur correspond REER
- Inscription Télé-santé
- Vacances Payés
**PERSONNALITÉ**:
- Souci du détail, consciencieux(se), axé(e) sur les processus et adaptable
- Capacité à établir des priorités et à prévoir
- Motivé et autonome
**
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