Registration and Administration Associate

2 weeks ago

Bedford, Canada College of Occupational Therapists of Nova Scotia Full time

**Organization Overview**

Located in the Halifax Regional Municipality, the College of Occupational Therapists of Nova Scotia is a provincial health profession regulatory organization dedicated to safeguarding the public by promoting the highest standards of practice and ethics among occupational therapists. As the regulator for occupational therapists, our mission is to enhance excellence, accountability, and public trust in the occupational therapy profession, ensuring access to safe, competent, and ethical occupational therapy services.

**Job Summary**

**Key Responsibilities**
- Provide administrative support including scheduling meetings, preparing documents, and managing correspondence.
- Follow relevant registration policies, legislation, and regulations, and assist applicants and registrants with registration and licensing questions and processes.
- Maintain and update records, databases, and filing systems, ensuring accuracy and confidentiality.
- Assist with the preparation of reports, presentations, and other documents.
- Coordinate logistics for events, workshops, and meetings, including venue booking, attendee communication, and material preparation.
- Support with finance tasks including invoice processing and expense tracking.
- Assist with the development and implementation of office policies and procedures.
- Provide support on various projects as required by the team.

**Qualifications**
- Diploma or degree in business administration, office administration, or relevant education.
- Minimum of 2 years’ experience in an administrative role, preferably in a health care or regulatory environment.
- Experience with registration database/management software preferred.
- Exceptional organizational and time-management skills.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft O3ice Suite and virtual telecommunication platforms (Zoom and Teams)
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Knowledge of the healthcare regulatory landscape in Nova Scotia is an asset.

**What We Offer**
- A competitive salary and benefits package.
- Opportunities for professional development and career growth.
- A supportive and collaborative work environment.
- The chance to contribute to the high standards of health care in Nova Scotia.

**How to Apply**

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The College of Occupational Therapists of Nova Scotia is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Pay: From $25.75 per hour

Expected hours: 75 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Secondary School (required)

**Language**:

- English (required)

Work Location: Hybrid remote in Bedford, NS B4A 1E7

Application deadline: 2024-11-22

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