Legal Administrative Assistant

3 weeks ago

Toronto, Canada Neinstein LLP Full time

Work Term: Permanent
- Work Language: English
- Hours: 35 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 1 year to less than 2 years
**Work site environment**:

- Air conditioned
**Work setting**:

- Legal firm
**Tasks**:

- Schedule and confirm appointments
- Maintain filing system
- Record and prepare minutes of court sessions, meetings or conferences
- Arrange travel, related itineraries and make reservations
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Prepare and key in correspondence and legal documents
- Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
- Administrative and office activities
- Witness and certify the validity of signatures on documents
- Schedule court trials
- Research records, court files and other legal documents
- Refer clients to agencies that provide financial assistance, legal aid, housing, medical treatment and other services
- Prepare proposals
- Perform administrative tasks
- Obtain information and prepare reports or case histories
- Maintain accurate records
- Interview clients to assess their situation and determine the types of services required and eligibility
- Invoice clients
- Examine adjusters' reports, insurance claims and precedents to determine extent of insurance coverage
- Consult lawyers, doctors or other individuals to discuss insurance claims
- Complete legal documentation
- Calculate billing charges
- Arrange pre-trial conferences and hearings
- Arrange for billing for services
- Clerical duties (i.e. faxing, filing, photocopying)
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Assist lawyers by interviewing clients, witnesses and other related parties, assembling documentary evidence, preparing trial briefs, and arranging for trials
- Assist lawyers in preparation for mediation and judicial dispute resolutions
- Draft legal correspondence and perform general office and clerical duties
- Research legal precedents and gather evidence
- Interview clients, prepare case histories and assess problems
**Certificates, licences, memberships, and courses**:

- In-house training from a law firm or law clerk program
**Computer and technology knowledge**:

- MS Windows
- MS Office
**Court experience**:

- Trials
**Area of specialization**:

- Court and pre-trial scheduling
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large caseload
**Personal suitability**:

- Accurate
- Client focus
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Team player
- Initiative
- Flexibility
- Judgement
**Workplace information**:

- Remote work available
**Health benefits**:

- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
**Financial benefits**:

- Bonus
**Long term benefits**:

- Group insurance benefits
- Life insurance
- Other benefits
**Other benefits**:

- Paid time off (volunteering or personal days)

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