Staffing Coordinator

2 months ago

Hamilton, Canada Hamilton-Wentworth District School Board Full time

Staffing Coordinator
Human Resource Services and Staff Well-Being
PASS Grade 3 $ 66,708 to $75,082
A bout the Board
The Hamilton-Wentworth District School Board (HWDSB) is committed to learning, equity, engagement and innovation. We are guided by our vision, Growing Together, the mission that every student experiences a sense of belonging and engages in dynamic learning to reach their potential and build their own future, and our values of Compassion, Dignity, Trust, and Joy to guide our daily work and ensure that we honour the unique identities and needs of all. Proudly serving a community of approximately 50,000 students in the City of Hamilton and surrounding area, HWDSB operates across 80 elementary schools, 13 secondary schools and 1 Adult Learning Centre, in addition to providing support and service to approximately 8,800 staff members.
Staff Wellness
At HWDSB, staff wellness is a priority. We are committed to co-creating and fostering an environment where staff feel safe, valued, and supported. We are continuously striving to support the needs of our diverse community and actively work to foster and maintain a culture of human rights.
Our holistic Staff Wellness program has been designed to support employee’s well-being in all dimensions of health. As one part of this comprehensive program, all staff as well as their dependents have access to free and confidential supports through our Employee and Family Assistance Provider (EFAP), in addition to many other program components.
About the Role
Reporting to the Manager, Recruitment & Staffing, and through the direction of the Staffing Officer; the incumbent will support the operational requirements of scheduled staffing processes for certain employee groups. The incumbent will act as a key liaison to a variety of internal and external collaborators and provide confidential staffing support to the Human Resources staffing functions.
Strong customer service focus with an equally strong work ethic and the demonstrated ability to deal with competing priorities, multiple demands, and constant deadlines.
**Duties include but are not limited to**:
Organize the flow of confidential information related to scheduled staffing processes including input and maintenance of employee information in the HRIS system
Process pay memos, salary, vacation allocation and position changes resulting from job postings in HRIS system
Support the coordination of staffing timelines, job postings, and interview processes for specific employee groups
Participate on interview panels as needed
Participates in on-boarding and orientation processes for new hires
Termination of occasional employees who have not achieved Collective Agreement requirements to remain active as an occasional employee
Calculate, maintain, and update seniority service based on Collective Agreement language
Maintain employees in LTO positions in HRIS system
Calculate experience for pay grid levels based on difference Collective Agreement language
Ensure payroll deadlines are met with all changes required in HRIS system.
Coordinate the storage and retention of confidential staffing records in accordance with privacy legislation and the Boards retention schedule

**Qualifications**:
Completion of post-secondary education in Human Resources Management combined with a minimum of two years of experience in a human resources capacity in the public sector or equivalent as determined by the Board
Ability to effectively manage multiple conflicting demands in a fast-paced environment
Excellent interpersonal and communication skills related to problem solving and conflict resolution including the ability to manage sensitive employee issues with tact and diplomacy
Customer service-oriented approach with strong communication, planning, organizational, and time management skills
Proficient computer skills including HRIS systems, database management systems and Microsoft Office
Demonstrate an anti-oppressive/anti-racist understanding and be responsive to the needs and interests of diverse collaborators
Demonstrated commitment to working in a diverse school community and/or work environment
The successful applicant may be required to work after hours during peak workload periods
Deadline for submission is 4:00 p.m. on October 2, 2024
Employment Equity Statement
Hamilton-Wentworth District School Board (HWDSB) is committed to building inclusive learning and working environments where students see themselves reflected in the curriculum, staff population, physical surroundings and the broader community.
HWDSB’s mission is to empower students to learn and grow to their full potential in a diverse world. Guided by this mission, HWDSB strives to build a workforce that embodies the values of human rights, equity, diversity and inclusion, while reflecting and welcoming the diverse and distinct identities, experiences and needs of our students and our communities.
Indigenous Peoples (e.g., First Nations, Métis and Inuit peoples).
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