Current jobs related to HR Records Coordinator - Hamilton - City of Hamilton

  • HR Coordinator

    3 months ago

    Hamilton, Canada Umbrella Family and Child Centres of Hamilton Full time

    **Career Opportunity**:HR COORDINATOR** **Based at Head Office, some remote work possible** Umbrella Family and Child Centres of Hamilton is currently searching for an organized, resourceful **Human Resources Coordinator**. The HR Coordinator will support internal recruitment efforts and organize onboarding and offboarding processes within the Umbrella...

  • Human Resources Coordinator

    2 months ago

    Hamilton, Canada MaxPeople HR Full time

    ```html About Our Client Mattina Mechanical Ltd (MML) is a well-established full-service mechanical contractor that continues to grow year after year. They have built exceptional industry recognition delivering results for a variety of mechanical services, including installation and maintenance for Institutional, Commercial, and Industrial construction...

  • Human Resources Coordinator

    2 months ago

    Hamilton, Canada MaxPeople HR Full time

    ```html About Our Client Mattina Mechanical Ltd (MML) is a well-established full-service mechanical contractor that continues to grow year after year. They have built exceptional industry recognition delivering results for a variety of mechanical services, including installation and maintenance for Institutional, Commercial, and Industrial construction...

  • Construction Project Coordinator

    4 weeks ago

    Hamilton, Ontario, Canada MaxPeople HR Full time

    About MaxPeople HRMaxPeople HR is a prominent mechanical contracting firm known for its comprehensive range of services and consistent growth in the industry.Position OverviewThe Construction Project Coordinator plays a pivotal role in overseeing technical communications, documentation, purchase orders, invoicing, and maintaining relationships between our...

  • HR Generalist

    3 months ago

    Hamilton, Canada Allredi Full time

    **We are seeking a skilled and motivated HR Generalist to join our team as the HR Representative for our Canada locations. The HR Generalist will play a critical role in supporting our Canadian operations by managing various HR functions, including recruitment, employee relations, payroll data collection, compliance, and general HR administration. This role...

  • HR Operations Coordinator

    4 weeks ago

    Hamilton, Ontario, Canada MaxPeopleHR Full time

    About MaxPeopleHR MaxPeopleHR is a reputable full-service human resources firm that is continually expanding its reach and influence. We pride ourselves on our exceptional service delivery across various sectors, including institutional, commercial, and industrial projects.Understanding that our workforce is integral to our success, joining the MaxPeopleHR...

  • HR Generalist

    4 months ago

    Hamilton, Canada Allredi Blast and Abrasives Canada Inc. Full time

    **We are seeking a skilled and motivated HR Generalist to join our team as the HR Representative for our Canada locations. The HR Generalist will play a critical role in supporting our Canadian operations by managing various HR functions, including recruitment, employee relations, payroll data collection, compliance, and general HR administration. This role...

  • Faculty HR Coordinator, Social Sciences

    3 months ago

    Hamilton, Canada McMaster University Full time

    The Faculty of Social Sciences consists of 13 academic Departments/Schools/Programs, specialized research units and three support units, has an annual operating budget of approximately $37 million, and employs about 130 faculty, more than 60 staff (both operating - and research-funded) and over 220 full-time equivalent graduate teaching assistants, as well...

  • HR Coordinator

    3 months ago

    Hamilton, Canada McMaster University Full time

    **About McMaster**: McMaster University is ranked among the top 80 universities globally and is recognized as Canada’s Most Research Intense University. We serve our community and society by nurturing and supporting the fulfillment of human potential: inspiring creativity and critical thinking, promoting an enduring love of learning and the habit of...

  • HR Coordinator, Workforce Data Management

    3 months ago

    Hamilton, Canada McMaster University Full time

    **_Human Resources Services Mission:_**: - As value-added service partners we cultivate human potential and champion an inclusive culture by: Enabling University strategy; Collaborating with our community; Delivering service excellence; and Empowering learning & growth._ McMaster University is multi-faceted with multiple locations and constituencies. As a...

  • Human Resources Coordinator

    1 month ago

    Hamilton, Ontario, E8H, Ontario, Canada MaxPeople HR Full time

    ```html About Our Client Mattina Mechanical Ltd (MML) is a well-established full-service mechanical contractor that continues to grow year after year. They have built exceptional industry recognition delivering results for a variety of mechanical services, including installation and maintenance for Institutional, Commercial, and Industrial construction...

  • HR Office Assistant

    3 months ago

    Hamilton, Canada Bercon Rentals Inc. Full time

    Bercon Rentals Inc. is offering anexcellent opportunity for a part-time HR Assistant who is ready to grow their career with the leading company in the industry. You will perform a variety of HR roles. **Additional Responsibilities**: - Recruitment: Post jobs on Bercon site and local sites, screen applicants, perform phone interviews and provide...

  • Operations Site Coordinator

    1 month ago

    Hamilton, Canada McMaster University Full time

    Job Summary: The Operations Site Coordinator is responsible for implementing and maintaining the efficient operation at designated site(s) of Health Research Methods, Evidence, and Impact (HEI), under the direction of the Director of Administration. This position calls for independent decision making within HR services and for the exercise of...

  • Human Resources Specialist

    4 weeks ago

    Hamilton, Canada MaxPeople HR Full time

    About MaxPeople HRMaxPeople HR is a prominent human resources firm that is continuously expanding. We pride ourselves on our exceptional reputation in delivering a range of HR services tailored to various sectors, including institutional, commercial, and industrial projects. Our commitment to our employees is paramount, and we offer numerous benefits that...

  • HR Partner

    3 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday, 8:30 - 4:30 **Education Level** University degree with a focus in Human Resources/Industrial Relations **Career Level** 5-7 years HR Business Partner/HR Generalist experience, preferably in a large unionized environment. The Faculty of Health Sciences Human Resources Office provides leadership, advice, support and resources...

  • HR Partner

    3 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday, 8:30 - 4:30 **Education Level** University degree with a focus in HR/Industrial Relations or related. **Career Level** 5 to 7 years experience The Faculty of Health Sciences Human Resources Office provides leadership, advice, support and resources to faculty and staff to foster the creation of an environment that is...

  • Office and HR Manager

    3 months ago

    Hamilton, Canada Sodexo Live! Full time

    **Job Listing: Office and HR Manager** At Sodexo Live!, we take pride in crafting exceptional events at the most prestigious venues on the planet and creating lasting memories for fans, visitors, guests and team members. Working with Sodexo Live! is more than a job; it's a chance to be part of something greater. Here, you'll build a career where 'everyday'...

  • HR Assistant, Fhs HR

    3 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Mon - Fri/ 35 hours a week **Education Level** University Degree or Diploma in HR **Career Level** 0-1 years of experience The Faculty of Health Sciences Human Resources Office provides leadership, advice, support and resources to faculty and staff to foster the creation of an environment that is inclusive, diverse, and engaging. Working with...

  • Office and HR Manager

    3 months ago

    Hamilton, Canada Sodexo Live! Canada Region Full time

    **Job Listing: Office and HR Manager** At Sodexo Live!, we take pride in crafting exceptional events at the most prestigious venues on the planet and creating lasting memories for fans, visitors, guests and team members. Working with Sodexo Live! is more than a job; it's a chance to be part of something greater. Here, you'll build a career where 'everyday'...

  • HR Administrative Assistant

    2 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday, 8:30am-4:30pm **Education Level** 2-year Community College diploma in Office Administration or related field of study. **Career Level** Requires 4 years of relevant experience. **JD #** JD00643 **Pay Grade** 6 **Title: **Administrative Assistant (III) **Unit/Project Description**: - For Department use only._ The...

HR Records Coordinator

5 months ago

Hamilton, Canada City of Hamilton Full time

**About the City of Hamilton**

**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**

**JOB POSTING**

JOB ID #: 20354

HR Records Coordinator
City Manager's Office
Human Resources
100 King St. W., 10th Floor

NUMBER OF VACANCIES: 1

UNION/NON-UNION: Non Union Mgmt Professional

HOURS Of WORK: 35.00 per week
- GRADE: 4
- SALARY/HOUR: $39.380 - $46.059 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: Full-Time Temporaray

Job Description ID #: 1313

**Vaccine Verification - **As a condition of employment you are required to provide proof that you are fully vaccinated or provide proof of valid exemption satisfactory to the employer prior to your start date. You must acknowledge and agree to comply with any future vaccine policy requirements as an ongoing condition of employment at the City of Hamilton.

SUMMARY OF DUTIES

Reporting to the Manager, HR Technology & Analytics, processes employee transactions and maintains employee records related to new hires, pay changes, job changes, rehires, terminations, status changes, merit increases, wage and salary group increases, annual Holiday closure, vacation and E-day entitlements, and voluntary Leaves of Absences. Is familiar with and interprets relevant labour laws, corporate policies, union contracts and government legislation. In addition, maintains employee records and seniority status.

GENERAL DUTIES

Responsible for processing of employee data from City Departments and ensuring data is authorized and valid.

Collects and analyzes all source documents to ensure all information to employee records are accurate and processed to meet deadlines. Documents would include information on new hires, personal data changes, promotions, reclassifications, rehires and terminations.

Reviews all source documents such as anniversary increases, address changes, credit union deductions, direct deposits, fitness deductions, HR Workflow Transactions and Tax Forms for accuracy.

Verifies and completes any information needed to process source documents by verifying wage and salary rates, calculating seniority dates, calculating percentage of increase/decreases, determining vacation pay, sick bank and vacation days owing.

Responsible for data entry of personal data from source documents on the required PeopleSoft HRMS pages.

Creates, modifies, and tests online files using Component Interface to expedite mass data entries to employee data base.

Coordinates processing of wage and salary group increases with applicable personnel and process grievance settlements as directed by Labour Relations Section.

Calculates and maintains seniority dates for employees as appropriate.

Maintains and updates vacation hour balances for part-time staff.

Coordinates and implements the annual Holiday closure transactions.

Performs year-end vacation and E-day reconciliation and processes entitlements.

Analyzes the Staff Movement report to ensure accurate Income Protection Plan coverage, vacation and E-day entitlements.

Maintains online tables such as Salary Grades Table.

Sorts incoming information and process according to appropriate pay periods (wage/salary) and deadlines.

Participates in developing and recommending new or changed procedures in work processes to maximize efficiency and reduce duplication.

Responsible for the HR Portal administration, Portal content, documentation and operations of HR tools.

Processes queries of PeopleSoft and runs reports, as requested.

Maintains existing filing systems within the HR Records section.

Prepares various lists such as new employees for monthly EI Reports and any other reports as appropriate.

Generates time sensitive reports for audit, statistical and departmental purposes and information.

Types and word processes correspondence, forms, memoranda and reports and verifies material for accuracy.

Files source documents in appropriate personnel files; opens files for new employees as required.

Ensures terminated employee files are purged regularly.

Liaises with employees, Information Systems, Finance Payroll Department, Employment Insurance, OMERS, financial institutions, City solicitors, and Revenue Canada regarding inquiries.

Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.

Performs oth