HR Coordinator, Workforce Data Management

3 months ago

Hamilton, Canada McMaster University Full time

**_Human Resources Services Mission:_**:

- As value-added service partners we cultivate human potential and champion an inclusive culture by: Enabling University strategy; Collaborating with our community; Delivering service excellence; and Empowering learning & growth._

McMaster University is multi-faceted with multiple locations and constituencies. As a result, Human Resources support and services at McMaster have developed over time to meet a spectrum of stakeholder needs. The Human Resources Services team consists of functional units such as the HR Operations (Payroll, Data Management, Client Advisory, HR Technology, Strategy & Analytics), Organizational Development, Employee & Labour Relations, Total Compensation, and Health, Safety & Risk Management, who enable the delivery of comprehensive Human Resources programs and services in collaboration with leaders, HR area offices and HR practitioners across our community.

As part of central Human Resources Services, the HR Operations is the initial point of contact for professional human resources and pay related support to McMaster leaders, faculty, staff and retirees. The HR Operations team is fully dedicated to deliver excellence in service and support McMaster employees with timely and accurate solutions.

**Job Summary**
Reporting to the Program Manager, Workforce Data Management, the primary purpose of this position is to assist in the processing of payroll and HR related functions. In addition, the HR Coordinator, Workforce Data Management will be primarily responsible for the following items:
Payroll:

- Responsible for day-to-day activities related to processing numerous bi-weekly payrolls, including administration and coordination of off-cycle payments
- Enters payroll data such as setting up of eligible hires, special premium payments, voluntary and involuntary deductions, additional pay, vacation payouts, terminations, extensions, transfers and status changes.
- Maintains employee information in the HRIS by adding, deleting, and/or amending information such as employee name changes, address changes, work/study permits, and banking information, and verifying amendments.
- Completes overpayment calculations, electronic funds transfers (EFTs) and other payroll transactions as required
- Investigates and corrects payroll errors to ensure proper processing and timely payouts
- Ensures data integrity by running, reviewing and analyzing pay processing audit reports and other ad hoc audits, and by proactively resolving errors and warnings within appropriate payroll deadlines.

HRIS:

- Participates in validation and cleanup of data in the HRIS to maintain data integrity.
- Demonstrates an understanding of payroll, benefit and pension provisions to ensure transactions are processed accurately.
- Performs various manual HRIS functions including ad hoc data entry, data corrections, and collection and formatting of data for upload into the HRIS.
- Enters, updates and audits information related to payroll distribution ensuring allocation to the appropriate HRIS Department Budget Table.
- Works with departmental colleagues to determine data requirements and develop processes for standard and ad hoc verification of records in the HRIS.
- Accountable for verifying data, reporting discrepancies, and recommending resolutions across HRIS modules, considering impacts on other system modules.
- Confer with, or escalate matters to, senior level team members as appropriate

Additional Responsibilities:

- Research best practices and makes recommendations for improvements to McMaster’s payroll and data policies and processing procedure
- Participates in the completion of additional projects and duties as assigned based on key deliverables and issues that arise within the HR Service Center
- Supports initiatives related to payroll and HRIS and its functionality.

**Qualifications**:
**Education**:

- University or College degree with a focus in Human Resources or Business Administration preferred.
- Successful completion of Human Resources Professional Designation (CHRP) is an asset.
- Successful completion of Payroll Compliance Practitioner (PCP) certification is an asset.

**Experience**:

- At least 2 years of experience with data management, specifically payroll/benefits and HRIS accountabilities.
- Experience with Oracle PeopleSoft system or comparable position-based HR/Payroll HRIS systems
- At least 2 years of experience in Canadian Payroll Principle and Practices an asset.

Knowledge/Skills:

- Exceptional organizational, planning and time management skills, including the ability to multi-task, be flexible and move from one priority to another, while maintaining a high level of accuracy and attention to detail.
- Demonstrate an understanding and commitment to diversity, equity and inclusion, and to serving the needs of a diverse workforce and student population.
- Well-developed interpersonal and communication skills are essential, with proven ability to wo

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