Project Coordinator

6 months ago

Edmonton, Canada Alstar Group of Companies Ltd. Full time

**WHO WE ARE**

Alstar Group of Companies Ltd. has been providing quality construction services to the oil and gas industry since 1969. Located in Calgary, with projects throughout Western Canada, we are a leader in the oil and gas industry for turn-key new construction, maintenance and prefabrication and modular construction services.

We are looking for the Project Coordinator to work out of our Field location in **Foster Creek Alberta**. Work will be based off of an 8 and 6 shift.

**WHAT WE OFFER YOU**
- Competitive compensation, and benefits after 3 months of employment
- A great work environment
- Work is located on-site at one of Calgary's largest module and prefabrication operations
- Opportunities for acquiring new skills and professional advancement
- An environment where your ideas on innovation and product or process improvements are valued and implemented
- Recognition for your achievements and contribution to our success
- Work from home on Fridays

**POSITION-SPECIFIC ACCOUNTABILITIES**:

- Provide Project Management support using Viewpoint Vista (Vista) software
- Review, create and monitor reports in vista
- Set up change orders in Vista
- Troubleshoot and initiate revisions to source data when errors are detected
- Monitor and validate cost and billing data
- Initiate progress trackers
- Maintain project billing forecast with input from Project Manager
- Prioritize project billing to be completed as soon as possible and in accordance with the forecast
- Ensure projects are fully billed out prior to project closeout
- Create and manage progress and T&M bills
- Assist with Material Management as required: Take-off’s, Free issue material management, etc.
- Support Procurement including preparation of requisitions, preparing support documentation, expediting invoices
- Identify potential bottlenecks/process flaws and initiate resolution as per Project Manager's direction
- Prepare RFI’s and supporting documentation
- Generate Project Scorecards, Progress Trackers, Milestone Schedules and Invoicing Plans
- Attend client progress meetings
- Create and compile client cost and progress reports
- Monitor and prepare change orders
- Prepare documentation for shipping
- Prepare various client reports
- Oversee/expedite client documentation in collaboration with the Document Control department (drawings, RFIs, RCOs, Specs etc.)
- Create and maintain lessons learned
- Prepare/distribute internal documentation packages
- Provide general administrative support as needed
- Create and compile client cost and progress reports
- Monitor and prepare change orders
- Prepare documentation for shipping
- Prepare various client reports
- Oversee/expedite client documentation in collaboration with the Document Control department (drawings, RFIs, RCOs, Specs etc.)
- Create and maintain lessons learned
- Prepare/distribute internal documentation packages
- Provide general administrative support as needed
- Update and maintain P6 project schedule

**Requirements**:
**KNOWLEDGE, TRAINING, & EDUCATION**
- 1-2 years experience coordinating projects in a shop fabrication / mod yard environment
- Relevant post-secondary degree or technical diploma
- Familiarity with Viewpoint Vista would be considered a strong asset

**SKILLS**
- Advanced computer skills including experience working in G-Suite
- Analytical, data-driven: strong numeracy and analytical skills
- Attention to detail and ability to notice when data does not follow a pattern
- Ability to follow documented processes
- Problem solving skills
- Strong written and verbal communication skills
- Ability to work effectively with multiple stakeholders

**BEHAVIOURAL EXPECTATIONS**
- Strategic Focus
- Action-oriented leadership
- Drive for results
- Organizational Awareness
- Continuous Improvement
- Communication
- Integrity
- Accountability

**Benefits

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