Practice Assistant

4 months ago

Vancouver, Canada Borden Ladner Gervais LLP Full time

We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.

We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at


Key Responsibilities:
The key responsibilities for this role include:
Administrative
- Managing due/task lists and prioritizing deadlines
- Providing the Agent updated information on deadlines and work status
- Sending reminders to all relevant parties
- Entering contacts into CRM database and running reports as requested
- Working with internal Billing Clerks to ensure smooth billing process

Communication
- Delegating workflow to Clerks and AAs as needed
- Receiving and interpreting instructions from the Agent and providing all relevant information to move a file forward
- Collaborating with Canadian and foreign paralegal groups
- Effectively communicating with clients and ensuring that all client or file-specific instructions are properly noted

Contentious Matters
- Organizing document production and evidence
- Organizing and maintaining litigation files (including Federal Court proceedings) and other IP dispute files (such as disputes before arbitrators or administrative tribunals including the Trademarks Opposition Board)
- Preparing charts, chronologies and summaries of evidence for discoveries, cross-examinations, hearings or trial
- Preparing mediation and pre-trial briefs
- Preparing books of authorities
- Trial or hearing preparation

Patent and Trademark Prosecution Matters
- The maintenance of trademark and patent prosecution files, and the preparation of client status reports
- Managing due dates for assigned professional(s) and follow up with clients when needed
- Monitoring the due list for all patent and trademark related deadlines and sending appropriate reminders
- Reviewing, checking, docketing and reporting official correspondence from PTMO Offices and Foreign associates
- Interacting with CIPO, the USPTO and other foreign PTMO offices (e.g., WIPO) with respect to administrative matters
- Preparing and filing formal documents such as Assignments, Declarations, etc.
- Assist with preparation of correspondence in oppositions, summary cancellation proceedings, and disputes
- Attending to payment of various government fees
- Providing status requests and cost estimates, as required

The IP Legal Assistant works closely with the Agents/Lawyers and may be asked to provide back-up to other team members and assist with other related duties, as required.

Required Competencies:

- Legal Administrative Assistant diploma
- Minimum 1-2 years of experience as a Patent Assistant and experience working with Trademarks
- Experience using an IP docketing and practice management system
- Proficiency in MS Office (specifically, MS Word and PowerPoint)
- Experience with Visio is an asset

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