See more Collapse

Project Administrator

1 month ago

Oakville, Canada Siemens Energy Full time

**A Snapshot of Your Day**

A Project Administrator is an employee working that supports an outage onsite or offsite with maintaining project costs, budgets, worked hour’s submittal for payroll, billing documentation, customer support, and assistance with tasks supporting the Project Team/District Service Managers. The Project Administrator position is a travel position that requires presence at customer sites supporting the project team and customer.

**How You’ll Make an Impact**
- Participates in maintaining a safe work environment. Supports the field staff in all administrative issues regarding safety
- Mobilization and demobilization activity support, including but not limited to employee sign-up documents and ensures all on-boarding documents are complete. Work with project and staffing managers to coordinate incoming personnel. May include additional coordination with the District Service Manager and Project Manager in procuring site office supplies and/or site materials.
- Maintaining documentation required pertaining to the outage (timesheets, purchase orders/invoices, expense receipts, etc.). Create system to effectively manage submittal requirements for documentation.
- Maintain personnel records pertaining to staff onsite, subcontractors, suppliers, vendors, engineers, corporate, employee and update regularly.
- Coordinating various weekly payroll submittals, including tracking daily labor, recording and monitoring attendance with data entry into PMI
- Manage and generate weekly billing documentation, used to support customer invoicing, with any additional support for invoicing customers when requested. Ensure all billing documentation is organized effectively, is complete, and all documents are signed appropriately by responsible parties.
- Interactions with internal/external vendors and relating personnel, not limited to tracking invoice submittals, follow through with vendor returns, and work hours tracked while onsite.
- Project close-out activities, not limited to file archiving and shipment, obtaining outstanding costs for the project and final reporting of outage financials through appropriate reconciliation.
- Assists CPM & Finance team as needed.
- Nuclear facility in-processing support when applicable, training class scheduling/coordination. Coordinate with nuclear facility to in-process incoming personnel, submit background paperwork, input access authorization forms and set up training/physicals.
- Works efficiently and in a manner that meets or improves the job budgets. Provides suggestions that will reduce costs and improve profits are encouraged.
- General Office Duties: Provide standard administrative support as required in addition to other necessary activities such as local courier, site supply purchasing and office supplies, accurately file paperwork, copying, faxing, scanning, phone records, document distribution, equipment inventories, answering phones, distribution of phone messages, preparing meeting agendas, taking meeting minutes and distribution of same, etc.

**What You Bring**
- Background in project administration demonstrating an understanding of how to effectively support operational teams during a customer outage
- Good people management skills
- Excellent communication skills
- Enthusiasm for supporting operational teams and focus on their collective success.

**About the Team**

Our Gas Services division offers Low-emission power generation through service and decarbonization. Zero or low emission power generation and all gas turbines under one roof, steam turbines and generators. Decarbonization opportunities through service offerings, modernization, and digitalization of the fleet.

**Who is Siemens Energy?**

At Siemens Energy, we are more than just an energy technology company. We meet the growing energy demand across 90+ countries while ensuring our climate is protected. With more than 94,000 dedicated employees, we not only generate electricity for over 16% of the global community, but we’re also using our technology to help protect people and the environment.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

**Our Commitment to Diversity**

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character - no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

**Rewards/Benefits**
- Career growth and development opportunities
- Supportive work culture and a healthy work
- life balance
- Flexible work environment with flex hours, telecommut

We have other current jobs related to this field that you can find below

  • Project Administrator

    1 month ago

    Oakville, Canada Siemens Energy Full time

    Project Administrator About the Role Location Canada Ontario Oakville Company Siemens Energy Canada Limited Organization Gas Services Business Unit Service North America Full / Part time Full-time Experience Level Experienced Professional A Snapshot of Your Day A Project Administrator is an employee working that supports an outage onsite...

  • Project Administrator

    2 weeks ago

    Oakville, Ontario, Canada Siemens Energy Full time

    Project Administrator About the Role Location Canada Ontario Oakville Company Siemens Energy Canada Limited Organization Gas Services Business Unit Service North America Full / Part time Full-time Experience Level Experienced Professional A Snapshot of Your Day A Project Administrator is an employee working that supports an outage onsite or...

  • Project Administration Officer

    2 weeks ago

    Oakville, Canada Oakville Chinese Network Society Full time

    **OCN Project Administration Officer’s Job Description** **Project Administration Officer**: 3 Job Vacancies **Employer**: Oakville Chinese Network Society (OCN) **Job city**: Oakville, Halton Region **Deadline**: 2024/05/01 **Anticipated Start Date**: 2024/05/06 **Summary**: The Oakville Chinese Network Society is a non-profit organization rooted in...

  • Project Coordinator/administrator

    5 days ago

    Oakville, Canada Mega Reno Inc Full time

    Job Overview: **Duties**: - Coordinate project activities and ensure all project phases are documented - Assist in product development and project implementation - Supervise project progress and address any issues that arise - Utilize project management tools and Excel to track project status, expenses, and schedule - Collaborate with cross-functional teams...

  • project administration officer

    1 week ago

    Oakville, Canada DV Kitchen INC Full time

    Education: College/CEGEPExperience: 2 years to less than 3 yearsWork settingVarious locationsConstruction companyTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the...

  • Project Administrator

    2 weeks ago

    Oakville, Ontario, Canada ProMach Full time

    Grow Your Career as a Project Administrator in a Growing CompanyAt ProMach, we're looking for people who want to shine. You'll have opportunities to take your career in the direction you desire.You'll be challenged and rewarded. Make friends and have fun. Improve our customers' packaging performance and efficiency every day. Help build the future of...

  • Office Administrator

    3 weeks ago

    Oakville, Canada Spark Power Full time

    **Office Administrator / Project Coordinator** **Location**: Oakville **Overview**: The Office Administrator / Project Coordinator will oversee the operations of the branch of a company as an assistant to the manager. In this role, your duties will include monitoring the proper operation of the facility, handling the daily accounting duties, and performing...

  • Administrative Assistant/project Management

    4 weeks ago

    Oakville, Canada Cunningham McConnell Limited Full time

    **Administration/Project management personnel** In this role, you will support Surveyors with handling project management, document management, and General administration. We are ideally looking for someone who is highly organized, professional and good with Technology, Admin and reports! How you will make an impact - Managing all incoming phone calls -...

  • Administrative Assistant/project Management

    2 weeks ago

    Oakville, Ontario, Canada Cunningham McConnell Limited Full time

    Administration/Project management personnelIn this role, you will support Surveyors with handling project management, document management, and General administration. We are ideally looking for someone who is highly organized, professional and good with Technology, Admin and reportsHow you will make an impact Managing all incoming phone calls Support other...

  • project administration officer

    4 weeks ago

    Oakville, Canada Helios Retail Consulting Limited Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsWork settingPrivate sectorTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate...

  • project administration officer

    4 weeks ago

    Oakville, Canada Helios Retail Consulting Limited Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateWork settingPrivate sectorTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for...

  • Project Manager

    2 weeks ago

    Oakville, Ontario, Canada MHB Group Full time

    ```htmlProject Manager – Industrial & CommercialAre you a Project Manager looking for a job with a reputable, ICI construction company in Ontario? Are you interested in working for a company that encourages autonomy, career development, and innovative thinking? Would you like to work on a diverse range industrial and commercial construction project? Then...

  • Project Coordinator

    3 weeks ago

    Oakville, Canada Phoventus Inc. Full time

    Our busy engineering firm in the renewable energy sector is seeking a project coordinator to work in our Oakville, Ontario, office. The project coordinator will need to create schedules, draft delivery policies, prepare technical summary reports and work closely with project managers. This person needs to have exceptional communication skills, both verbal...

  • Project Manager, Capital Projects

    2 weeks ago

    Oakville, Ontario, Canada Town of Oakville Full time

    Job Details:Permanent Full Time (Non-Union):Posting Status:Open to all current Town of Oakville employees and external applicants:Closing Date:Applications for this position must be received at * by no later than 11:59 pm on April 18, 2023.***:Reporting to the Manager, Capital Projects, this position is responsible for project management on construction...

  • Assistant Project Manager

    2 weeks ago

    Oakville, Canada Oakville Kitchen & Bath Centre Full time

    **Duties and Responsibilities** - Assist the project manager in overseeing and executing construction projects - Facilitate communications between office and field staff - Track and directly report project status updates to project manager - Help problem-solve issues and suggest ways to improve the project - Provide administrative support to the Project...

  • Project Coordinator

    3 months ago

    Oakville, Canada Siemens Full time

    Project Coordinator, Systems Key Responsibilities and Functions - Act as the primary point of contact and interface with the customer. - Take the lead and coordinate activities to ensure that the project is executed in accordance to the schedules, budgets, designs. - Take ownership in terms of problems and issues raised by client, addressing them to...

  • Office Administrator

    4 weeks ago

    Oakville, Canada BlueFrog Environmental Consulting Inc. Full time

    **POSITION TITLE**: Office Administrator **REPORTS TO**: President **WORK LOCATION**: On-site at our Oakville office, with the option to work remotely 1 day per week **SALARY**: $60,000- $70,000, commensurate with experience. BlueFrog is a boutique environmental consulting firm located in Oakville, ON. We are seasoned geoscientists, engineers, and...

  • Commercial Projects Manager

    2 weeks ago

    Oakville, Ontario, Canada MHB Group Full time

    Project Manager – Industrial & Commercial Are you a Project Manager looking for a job with a reputable, ICI construction company in Ontario? Are you interested in working for a company that encourages autonomy, career development, and innovative thinking? Would you like to work on a diverse range industrial and commercial construction project? If you are...

  • Project Manager

    3 weeks ago

    Oakville, Canada Parsons Full time

    In a world of possibilities, pursue one with endless opportunities. Imagine Next! When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next,...

  • Project Leader

    2 weeks ago

    Oakville, Ontario, Canada Town of Oakville Full time

    Job Details:Permanent Full Time (CUPE 1329)Posting Status:Open to all current Town of Oakville employees and external applicantsClosing Date:Applications for this position must be received at by no later than 11:59 pm on May 8, 2024.Reporting to the Supervisor, Works Contracted Services, the Project Leader - Works Contracted Services is responsible for...