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Program Assistant

4 months ago

Kenora, Canada Kenora Chiefs Advisory Full time

**OGIMAAWABIITONG**

**Kenora Chiefs Advisory**

**Employment Opportunity**

**Program Assistant**

Ogimaawabiitong is dedicated and committed to “Excellence in all that we do”. The ethics, along with the Seven Teachings, speak to how the organization operates: in relation to interaction amongst clients, staff, members and other stake holders. The Ogimaawabiitong code of ethics and teachings reflect in both decision-making and service delivery.

Do you want to work for a healthcare organization that changes people's lives? One that not only cares deeply about clients, but also values that its employees are its greatest Gifts

**Examples of Support**
- Unique health services organization
- Supportive management team and collaborative work environment
- Family Culture
- Innovative environment
- Enriched job fulfilment and
- We offer a competitive compensation package, and exceptional opportunities for career growth
- HOOPP Pension plan with company contributions

**Position Description**

Reporting to the Director, the Program Assistant will provide key administrative support to our healing & treatment programs and undertake tasks directed by the management team. This support includes, but is not limited to, supporting intake and discharge processes, coordinating meetings, minute taking, updating program materials, filing, purchasing, data entry support and assisting with special projects. These duties will be conducted within the policy guidelines of Kenora Chiefs Advisory. The Program Assistant will work within the Healing & Treatment program to support management to coordinate the delivery of services offered to the relevant communities.

Position Title: Program Assistant

Department: Binesi Waziswan - Healing & Treatment Services

Term: Full time - 1 FTE

Location: 371 Strecker Rd, Kenora, Ontario

Reports to: Director - Binesi Waziswan

**Duties and Responsibilities**
- Provide coordination of management meetings that include sending meeting invites, managing the agenda, taking minutes, follow-up reminders regarding action items
- Provide ongoing support for intake, referral and discharge processes by answering the phone, carrying out intake calls, completing referrals, and data entry into data management platform Mustimuhw
- Arrange program and team trainings
- Greets and directs clients appropriately within the office setting, when necessary
- Assisting Managers purchasing and ordering materials/supplies as needed
- Co-ordinate virtual service delivery by scheduling appointments, managing referrals, correspondence, education & training
- Notify appropriate Managers/Directors on all critical cases and situations that arise to you
- Complete such other duties as may be assigned

**Qualifications**
- Proficiency in the use of computer programs for: Microsoft Office (Word, Outlook, Excel, Power Point) and EMHware database management programs
- Proficiency in the use of office equipment: computer, voice messaging systems, fax and photo copier
- Ability to work independently and in a team setting
- Excellent skills in the following areas: computer, organization, interpersonal and communication (written & oral)
- Knowledge of the Anishinaabe culture and language and experience in working in First Nation communities is an asset

**Education and Experience**
- High school diploma
- Experience providing client or customer service
- Experience working in an office environment is an asset

**Other Position Requirements**
- Valid driver’s license and vehicle
- Must be willing to Relocate to Kenora,ON
- Willing to travel (when required) to all Treaty #3 First Nation communities
- Current satisfactory criminal reference check with vulnerable sector search
- Proof of Covid Vaccination is Mandatory

We're looking to grow our teams with people who share our energy and enthusiasm for creating the best experience for our clients and within KCA. **Discover What’s Possible**

Please forward resume cover letter and three references **by Friday, February 9, 2024, 4:30pm** to:
**Human Resource Department**

Kenora Chiefs Advisory

P.O. Box 349- 240 Veterans Drive, 3rdFloor

Kenora ON P9N 3X4

Fax: 807-467-2656

*We thank all that apply, but only those selected for an interview will be contacted
- *_* Traditional practices involve burning sacred medicines including tobacco, sweetgrass, sage and cedar within the work setting

** As per company policy, it is mandatory for all employees to either provide proof of their Covid vaccination or undergo Covid testing twice a week

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$55,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Work Location: In person