Administrative Assistant, Housing Services

2 weeks ago


Regina, Canada University of Regina Full time

Faculty/Department Student Affairs -Operations Unit SA - Housing Services Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

Reporting to the Manager, Housing Services, the Administrative Assistant will support all functions within Housing Services.

**Primary Responsibilities**:

- Assigning students rooms in housing;
- Ensuring room offer security deposits have been collected by specific deadlines;
- Assisting with cancellations, deferrals and re-assignments;
- Completing move-in and move-out procedures;
- Providing front desk support including answering inquiries, taking payments and completing daily cash out;
- Housing Award administration and support;
- Payment plan administration and support;
- Generate reports for management as requested;
- Support meal plan administration;
- Keycard creation and key management; and,
- Provide support to large events and groups staying on-campus.
- Other related duties as assigned.

Position Requirements

**Position Requirements**
- Grade 12 supplemented by the completion of a recognized business course combined with a minimum 3 years’ office administration experience;
- Experience with basic accounting principles and advanced Excel knowledge;
- Experience taking payments and cash out;
- Demonstrated intermediate knowledge and skill in the use of Microsoft Office software including Word and Excel;
- Knowledge of University of Regina policies and procedures;
- Completion of the Office Administration certificate preferred;
- Previous experience in housing or hospitality preferred;
- Demonstrated skill and experience operating complex database systems with a preference for experience in Banner, Caspur, and StarRez;
- Demonstrated customer service and interpersonal skills;
- Ability to listen, accurately comprehend and respond to inquiries;
- Ability to exercise mature judgement, initiative, and maintain confidentiality;
- Ability to prioritize and multi-task in a fast-paced environment;
- Proven analytical and problem solving skills;
- Proven ability for accuracy and attention to detail is critical in this position;
- Demonstrated strong verbal and written communication skills are required;
- Ability to work some flexible hours is required;
- This position works on-campus to support our students and guests.

Physical Demands

Primarily an office environment.

May be required to do some lifting during resident move-in/move-out’s.

Pay Grade CUPE Phase 4 Salary Range $42,533.40 - $57,457.40 Annually Status Term Work Hours

Typically 8:15 am - 4:30 pm Monday - Friday.

Evening and weekend work may be required to support events, this varies.

May be scheduled to work during “University Closures” to support 24/7 operations.

Duration (if Term/Temporary) 4 month term (possibility of being extended or becoming permanent) Full-Time/Part-Time Full Time Preference Posting Target Posting Not Targeted

Additional Information

**Contact Information**

**Job Open Date**
- 07/10/2023**Job Close Date**
- 07/17/2023**Open Until Filled**
- No**Special Application Instructions**

**Diversity Statement**Competition Number**
- 20230575A/S



  • Regina, Canada Visionpool Business Services Full time

    Visionpool Business Services is hiring An OFFSHORE Application Administrator. **Responsibilities**: - Work directly with developers and architects to help reproduce and resolve customer issues - Drive projects that improve support-related processes and our customers' technical support experience - Work on critical, highly complex customer problems that may...

  • House Cleaner

    4 weeks ago


    Regina, Canada Maid Home Cleaning Services Full time

    MAID BLAST is looking for experienced house cleaners in Regina. Full-Time & Part-Time. Make Your Own Schedule. Do you enjoy fighting dirt, dust and grime and making everything around you beautiful? If so, then a job with Maid Blast is for you! We are looking for hard-working house cleaners in your area. Through their reliability and dedication, our...


  • Regina, Canada Eden Care Communities Full time

    Eden Care Communities is a vibrant, growing not-for-profit housing and care provider for Long Term Care, Personal Care and Group Homes. We oversee the operations of the Regina Lutheran Home, Broadway Terrace, Milton Heights, Saplings Early Learning Center, and Eden Care Health Programs located in Regina, Moose Jaw and Saskatoon. In all, we provide housing...


  • Regina, Canada Nero's House Nurse Practitioner-Led Clinic Full time

    **About Nero’s House** Founded in June 2021, Nero’s House is the first for profit-based Nurse Practitioner clinic in Saskatchewan. Nero’s House is a safe, collaborative, and patient-centred care clinic that provides a holistic approach to treatment, addressing the needs related to a person’s physical, mental, emotional, and spiritual health. With a...

  • House Person

    4 weeks ago


    Regina, Canada The Atlas Hotel Full time

    Here at The Atlas° Hotel, our passion is to become Regina’s favorite hotel. We are independent, locally-owned, homegrown, and pride ourselves on investing in our property, fostering an amazing team, and creating exceptional experiences for our guests. We are currently looking for a House Person who is available during the day and preferably has an open...


  • Regina, Canada University of Regina Full time

    Position Summary Are you passionate about creating an exceptional residential experience for students? Do you thrive on fostering a sense of belonging, safety, and student development within a dynamic university community? If so, we want you to lead our team as the Director of University Housing and Hospitality ! As the Director, you’ll lead a...


  • Regina, Canada Western Potash Corp. Full time

    **Position Title: Administrative Assistant** **Location**: WPC Project Site near Kronau, SK (NW 20 14 17 W2nd) **Reports To**: Operations Manager **Job Summary** Western Potash is a potash mining company located in Regina, Saskatchewan, Canada. Our company is a wholly-owned subsidiary of Vancouver-based Western Resources Corp. which is publicly listed on...


  • Regina, Canada Creative Door Services Full time

    Creative Door Services, North America's largest overhead door dealer, has an immediate opening for a professional Receptionist in the Regina branch. Reporting directly to the Branch Manager, the Receptionist has an excellent phone manner, positive attitude and provides exceptional customer service to both external and internal customers. As the first point...


  • Regina, Canada Creative Door Services Full time

    Creative Door Services, North America's largest overhead door dealer, has an immediate opening for a professional Receptionist in the Regina branch. Reporting directly to the Branch Manager, the Receptionist has an excellent phone manner, positive attitude and provides exceptional customer service to both external and internal customers. As the first point...


  • Regina, Canada Creative Door Services Full time

    Creative Door Services, North America's largest overhead door dealer, has an immediate opening for a professional Receptionist in the Regina branch. Reporting directly to the Branch Manager, the Receptionist has an excellent phone manner, positive attitude and provides exceptional customer service to both external and internal customers. As the first point...


  • Regina, Canada Creative Door Services Full time

    Creative Door Services, North America's largest overhead door dealer, has an immediate opening for a professional Receptionist in the Regina branch. Reporting directly to the Branch Manager, the Receptionist has an excellent phone manner, positive attitude and provides exceptional customer service to both external and internal customers. As the first point...


  • Regina, Canada University of Regina Full time

    Faculty/Department VP Research Unit Office of Research Services Employee Group CUPE 5791 Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Are you passionate about supporting Faculty members and Researchers in a dynamic educational environment? Look no...


  • Regina, Canada Eden Care Communities Inc. Milton Heights Full time

    Are you ready to be the cornerstone of our tenant services? We’re seeking an Administrative Assistant who seamlessly blends professionalism with a touch of charm to ensure operations run smoothly and service delivery exceeds expectations - all while infusing every interaction with kindness. If you want to work with a diverse community including young...


  • Regina, Canada YWCA Regina Full time

    Children’s Housing Daytime Team Lead Hours of Work: 7a-5p - on a rotational schedule - working two weekends a month **Responsibilities**: 1. Program Implementation Child Support Team Leads encourage the team and participate in the implementation of programming to make each child’s stay as positive as possible. - Ensure the proper care and safety of...


  • Regina, Canada DOLPHIN IELTS LEARNING CENTER INCORPORATED Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 35 to 40 hours per week - Education: - Expérience: **Education**: - No degree, certificate or diploma **Work setting**: - Education **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Coordinate the flow of information within the team - Open and distribute...


  • Regina, Canada Kelly Services, Inc. Full time

    Kelly is a global leader in providing workforce solutions. We are looking for enthusiastic job seekers available for various upcoming office assignments. Our client is looking for a Receptionist/Admin Assistant with excellent communication skills for a 18-month temporary contract in Regina, SK. Responsibilities: Answering phones and directing calls to the...

  • Community Assistant

    1 month ago


    Regina, Canada University of Regina Full time

    Faculty/Department Student Affairs -Operations Unit SA - Residence Life Employee Group CUPE 5791 CUPE 5791 Job Family Operational Services Category Student Number of Vacancies Multiple Position Summary **Position Summary**: Reporting to the Assistant Manager, Residence Life, Community Assistants (CAs) support the Housing, Residence Life and Hospitality...


  • Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Media, Art, and Performance Unit Media, Art, and Performance-Dean's Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Reporting to the Faculty...


  • Regina, Saskatchewan, Canada Boston Pizza International Inc. Full time

    Reference # Location Regina Date posted 11/28/2023 Address South Regina Rae Street Regina, Saskatchewan S4S 6K6 Canada Description:A Front of House Manager at Canada's leading casual dining restaurant, Boston Pizza, assists the General Manager with the Restaurant's daily operations. This includes supporting the training, development, staffing, scheduling,...


  • Regina, Saskatchewan, Canada Health Careers in Saskatchewan Full time

    Job Details RHA Job Number: RQ Number of Vacancies: 1 Profession: Administration & Clerical Organization:Saskatchewan Health Authority Facility Name: RGH Department: NATIVE HLTH SERVICES Employment Type:Temporary Employment Term:Full Time Posting Date: April 29, 2024 Closing Date: May 6, :30 Hours of Work: Shift Information: 7.5hr Shifts 37.5 HRS/WK Job...