International Admissions Specialist Office of

2 weeks ago


New Westminster, Canada Justice Institute of British Columbia Full time

**Date**: August 24, 2023
**Competition**:# 23-77
**APPLICATIONS ARE INVITED FOR THE FOLLOWING FULL-TIME TERM POSITION (12 MONTHS)
**Position: International Admissions Specialist (Position #1000336)**

**Division: Office of International Affairs**

**Reporting To: Manager, International Programs and Partnerships**

**Justice Institute of British Columbia**:
The Justice Institute of British Columbia (JIBC) is a public, post-secondary institution that provides education and training
to those who’ll be there to support British Columbians and others around the world, when a life is at stake or when
health, safety or property is in jeopardy. Work for JIBC and be a part of the big picture - supporting justice and public
safety professionals at all stages of their careers in fields including law enforcement, firefighting, paramedicine, security
and emergency management.

As a JIBC employee, you’ll play a role in our educational programming, which also includes complementary and related
areas of study - from conflict resolution, mediation, leadership and counselling, to cybersecurity, business intelligence,
and tactical criminal analysis - as well as applied research in the justice and public safety fields. Join our team and help
us prepare JIBC graduates to contribute to safer communities and a more just society.

**Position Summary**:
The International Admissions Specialist position at the Justice Institute of British Columbia (JIBC) centers on providing
essential support to prospective international applicants and agents. This role involves responding to a wide array of
inquiries regarding JIBC programs, admissions procedures, and policies, both internally and externally. Maintaining
accurate student records, processing admissions, and overseeing data integrity in the student information system are
core responsibilities. The specialist also plays a crucial role in enhancing the student experience through participation in
projects involving external reporting and initiatives. Collaboration with the Office of International and Office of Student
Affairs teams further contributes to the overall effectiveness of the role. With a foundation of strong communication
skills, attention to detail, and a commitment to excellence, the International Admissions Specialist significantly
contributes to JIBC's international education objectives.

**Primary Responsibilities**:
**Program Admissions**
- Act as the first point of contact for Program Area and Registration staff by providing pre-admission information

and advice on program suitability and eligibility to prospective international students;
- Facilitate the admission of international students into JIBC programs by advising on admissions policies,

regulations and processes, articulated partnerships and related processes to maximize the conversion of
international applicants to registrants;
- Communicate admission deficiencies in a tactful manner suggesting alternate plans where suitable;
- Liaise with program areas regarding international student admissions, changes to admission requirements or

program requirements, as well as program or course changes;
- Follow up with applicants to mitigate impediments to registration to improve conversion;
- Receive, verify and process for admissions purposes external English language tests;

quality assurance standards as well as international standards;
- Provide regular follow-up and consultation with applicants, communicate admission decisions, and coordinate

acceptances and deferral requests in a timely and professional manner;
- Collaborate with academic and service departments within JIBC to establish and maintain positive relationships

between the Office of International Affairs and JIBC, as well as to provide international students with
appropriate access to programs, courses and services;
- Assist international students in processing refund requests;
- Prepare reports on international students’ admission status and visa approval rates;
- Review procedures and recommend changes to the Manager/Director as required.

**Transfer Credit**:

- Assist international students with the transfer credit process and other university processes where required;
- Maintaining an up-to-date transfer credit database;
- Submit and monitor courses and programs in the EPBC and BCCAT transfer systems;
- Maintain up-to-date a list of required academic transcripts for the most common countries of origin of JIBC’s

international applicants;
- Maintain up-to-date a list of countries officially recognized by JIBC as English speaking;

**Student Support**:

- Provide customer service to prospective international students, agents, strategic partners, and financial aid

agencies that support international students in their studies at JIBC;
- Contribute to the retention of international students by providing international support and advising necessary

to support their ongoing registration and progression;
- Collaborate with academic and servic



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