Graduate Program Administrator, Faculty of Science
2 months ago
**Position Overview**
The **Graduate Science Centre** in the **Faculty of Science** is currently seeking a Full-time Limited Term **Graduate Program Administrator **for approximately 6 months.
Reporting to the Manager, Professional Programs, the Graduate Program Administrator, Professional Programs works 35 hours per week and is a part of the Alberta Union of Provincial Employees (AUPE).
The Professional Programs Graduate Program Administrator, Professional Programs will support the operation of the Professional Graduate Program, advising on and ensuring program and Faculty of Graduate Studies policies and practices are met in the various stages of a Professional Graduate Program (including prospective student support, student advising, registration, examination and completion of program requirements).
**Position Description**
**Summary of Key Responsibilities** (job functions include but are not limited to):
- Advise current/prospective students in both a one-on-one and group setting regarding professional graduate program requirements, and university policies and procedures.
- Assist students in making informed decisions, setting short and long term goals, and fulfilling the requirements of their program choice.
- Proactively monitor student progression through their professional program to graduation to ensure requirements are met and provide advice and assistance to students on all aspects of their academic experience.
- Use a thorough knowledge of program requirements as detailed in the University of Calgary calendar to recommend programs of study that will allow students to successfully meet their goals.
- Resolve student program conflicts as they arise.
- Monitor student academic progress toward program completion.
- Develop new and streamline existing administrative processes.
- Coordinate and oversee the approval process for the graduate student convocation lists.
- Maintain records and files to ensure that information is up-to-date, recognizing that this information must be kept accurate and current for use by others.
- Professionally represent the programs at functions both internal and external to the campus.
- Monitor, initiate review, and implement changes to the professional graduate programs.
**Qualifications / Requirements**:
- A minimum of a four-academic year undergraduate degree required, master's degree preferred.
- At least 3-5 years progressive student affairs experience required, preferably within graduate studies.
- Experience working in a large, dynamic team with proven personal effectiveness and productivity is required.
- Experience dealing with interdisciplinary programs and liaising with various stakeholders would be an asset.
- Experience with professional students, a unique clientele who expect a higher level of service and faster turnaround times than is the norm would be an asset.
- Strong planning, time management and organizational skills, as well as effective decision-making, multitasking and problem-solving ability in a deadline driven, high volume environment.
- A positive and professional demeanour is essential.
- Ability to think and act quickly and effectively under pressure, exercising initiative, tact, diplomacy, discretion and good judgement.
- Proven ability to manage heavy workload, stress and multiple priorities with high level of initiative, flexibility, thoroughness, accuracy, and attention to detail.
- Excellent written, oral and presentation skills are required.
- Demonstrated ability to be resourceful, creative, innovative, and flexible.
- The ability to work independently to tight timelines, maintain confidentiality and deal effectively with overlapping and changing deadlines.
- Advanced computer skills including MS Office Suite (including Word, Outlook, PowerPoint, advanced Excel and Power BI) and PeopleSoft required; knowledge of related software (e.g., Electronic Document Management Systems, Qualtrics, Power BI).
- Ability to interpret policies, procedures and regulations.
- Experience with web content management systems.
- Knowledge of university policies and procedures associated with the portfolio supported including the academic calendar is an asset.
**Application Deadline**: March 31,2024
**Additional Information**
This position is part of the AUPE bargaining unit, and falls under the **_Specialist / Advisor Job Family, Phase 2_**.
For a listing of all management and staff opportunities at the University of Calgary, view our **Management and Staff Careers website**.
**About the University of Calgary**
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgar
-
Graduate Program Administrator, Faculty of Science
2 months ago
Calgary, Canada The University of Calgary Full time**Position Overview** The **Graduate Science Centre** in the **Faculty of Science** is currently seeking a Full-time Temporary Relief **Graduate Program Administrator **for approximately 12 months. **Position Description** **Summary of Key Responsibilities** (job functions include but are not limited to): **Program Advising**: - Advise...
-
Graduate Program Administrator, Graduate Sciences
2 months ago
Calgary, Canada The University of Calgary Full time**Position Overview** The **Office of Graduate Science Education** in the **Cumming School of Medicine** is currently seeking a Full-time **Temporary Relief Graduate Program Administrator** for approximately 6 months.. The position reports to the Manager, Operations, GSE. Works as member of the team that supports the centralized operation of the Office of...
-
Calgary, Alberta, Canada University of Calgary Full timeDescription The Graduate Science Centre is currently seeking a Full-time Limited Term Graduate Program Administrator for approximately 6 months.Reporting to the Manager, Graduate Student Centre, the Graduate Program Administrator (GPA) provides student affairs expertise related to student admission, funding, registration and progression through their degree...
-
Graduate Program Officer, Faculty of Graduate
2 months ago
Calgary, Canada The University of Calgary Full time**Description** The **Dean's Office** in the **Faculty of Graduate Studies** is currently seeking 2 Full-time Regular **Graduate Program Officer.** Reporting to the Manager, Graduate Student & Program Support, the Graduate Program Officer (GPO) works both independently and as part of a team of GPOs to carry out the day-to-day student record administration...
-
Calgary, Alberta, Canada University of Calgary Full timeDescription The Dean's Office in the Faculty of Graduate Studies is currently seeking 2 Full-time Regular Graduate Program Officer.Reporting to the Manager, Graduate Student & Program Support, the Graduate Program Officer (GPO) works both independently and as part of a team of GPOs to carry out the day-to-day student record administration operations of the...
-
Calgary, Alberta, Canada University of Calgary Full timeDescription The Dean's Office in the Faculty of Graduate Studies is currently seeking 2 Full-time Regular Graduate Program Officer.Reporting to the Manager, Graduate Student & Program Support, the Graduate Program Officer (GPO) works both independently and as part of a team of GPOs to carry out the day-to-day student record administration operations of the...
-
Graduate Program Administrator, Professional
4 days ago
Calgary, Canada The University of Calgary Full time**Position Overview** The **Graduate Science Centre** in the **Faculty of Science **is currently seeking a Full-time Regular **Graduate Program Administrator**. **Position Description** **Summary of Key Responsibilities** (job functions include but are not limited to): Program Advising - Advise current/prospective students in both a one-on-one and group...
-
Graduate Internship Program Coordinator, Graduate
2 months ago
Calgary, Canada The University of Calgary Full time**Position Overview** The **Graduate Science Centre** in the **Faculty of Science **is currently seeking a Full-time Regular **Graduate Internship Program Coordinator**. Reporting to the Manager of the Graduate Science Centre, the Graduate Internship Program Coordinator is responsible for managing the work integrated learning (WIL) programs for graduate...
-
Department Administrator, Faculty of Science
1 month ago
Calgary, Canada The University of Calgary Full time**Position Overview** The **Department of Research and Administrative Services** in the **Faculty of Science** is currently seeking a Full-time Regular **Department Administrator**. The Faculty of Science has been catalyzing change and inspiring discovery, creativity, and innovation for over 50 years. Our strategic direction integrates current and emerging...
-
Calgary, Canada The University of Calgary Full time**Position Overview** The **Graduate Science Centre** in the **Faculty of Science** is currently seeking a Full-time Limited Term **Graduate Admission Specialist **for approximately 24 months. Regular hours are Monday to Friday, 08:30-4:30, however occasional overtime may be required. This position may experience periods of high stress **Position...
-
Calgary, Canada The University of Calgary Full time**Description** **Faculty of Graduate Studies** is currently seeking a Full-time Regular **Team Lead, Graduate Program Officer.** Reporting to the Manager, Student and Program Support, The Team Lead, Graduate Program Officers has responsibility for coordinating and supervising the delivery of Faculty of Graduate Studies (FGS) Enrolment and Program Support...
-
Administrative Assistant, Faculty of Graduate
2 months ago
Calgary, Canada The University of Calgary Full time**Position Overview** The **Faculty of Graduate Studies **is currently seeking a Full-time Regular **Administrative Assistant**. This position has day-to-day accountability to and guidance from the Senior Director, Strategic Operations, while reporting to the Executive Assistant to the Dean. The primary purpose of this position is the provision of...
-
Calgary, Canada University of Calgary Full timeDescription The Research and Admin Services Team in the Faculty of Scienceis currently seeking a Full-time RegularSenior Department Administrator.The Faculty of Science has been catalyzing change and inspiring discovery, creativity, and innovation for over 50 years. Our strategic direction integrates current and emerging strengths with areas targeted for...
-
Calgary, Canada University of Calgary Full timeDescription The Research and Admin Services Team in the Faculty of Scienceis currently seeking a Full-time RegularSenior Department Administrator.The Faculty of Science has been catalyzing change and inspiring discovery, creativity, and innovation for over 50 years. Our strategic direction integrates current and emerging strengths with areas targeted for...
-
Calgary, Canada The University of Calgary Full time**Description** The **Graduate Science Centre** in the **Faculty of Science** is currently seeking a Full-time Limited Term **Graduate Admissions Specialist **for approximately 2 years. The Graduate Admissions Specialist works in an environment that demands efficient time management, experiences a high volume of work and strict deadlines, and requires...
-
Director, Operations, Faculty of Science
4 weeks ago
Calgary, Canada University of Calgary Full timeDescription TheFaculty of Science is currently seeking a Full-time Regular Director, Operations.The Faculty of Science has been catalyzing change and inspiring discovery, creativity, and innovation for over 50 years. Our strategic plan integrates current and emerging strengths with areas targeted for future growth and investment. Our goals, and values guide...
-
Director, Operations, Faculty of Science
4 weeks ago
Calgary, Canada University of Calgary Full timeDescription TheFaculty of Science is currently seeking a Full-time Regular Director, Operations.The Faculty of Science has been catalyzing change and inspiring discovery, creativity, and innovation for over 50 years. Our strategic plan integrates current and emerging strengths with areas targeted for future growth and investment. Our goals, and values guide...
-
Director, Operations, Faculty of Science
4 weeks ago
Calgary, Canada University of Calgary Full timeDescription TheFaculty of Science is currently seeking a Full-time Regular Director, Operations.The Faculty of Science has been catalyzing change and inspiring discovery, creativity, and innovation for over 50 years. Our strategic plan integrates current and emerging strengths with areas targeted for future growth and investment. Our goals, and values guide...
-
Graduate Student Recruitment Specialist, Faculty of
2 months ago
Calgary, Canada The University of Calgary Full time**Position Overview** The **Graduate Science Centre** in the **Faculty of Science** is currently seeking a Full-time Regular **Graduate Student Recruitment Specialist**. Reporting to the Manager, Graduate Science Centre, the Graduate Student Recruitment Specialist is the primary point of contact for prospective graduate students in Science programs. This...
-
Director, Student Experience, Faculty of Science
2 months ago
Calgary, Alberta, Canada University of Calgary Full timeDescription The Dean's Office in the Faculty of Science is currently seeking a Full-time Regular Director, Student Experience.Reporting to the Dean of Science, the Director, Student Experience plays a pivotal leadership role focused on strategy, with emphasis on building operational excellence across multiple operational areas including the Undergraduate...
