Graduate Program Administrator, Graduate Sciences

2 weeks ago

Calgary, Canada The University of Calgary Full time

**Position Overview**

The **Office of Graduate Science Education** in the **Cumming School of Medicine** is currently seeking a Full-time **Temporary Relief Graduate Program Administrator** for approximately 6 months..

The position reports to the Manager, Operations, GSE.

Works as member of the team that supports the centralized operation of the Office of Graduate Science Education, Cumming School of Medicine which provides services to graduate and other students, faculty members, graduate program directors and administrative units.

The primary purpose is to provide smooth, efficient and effective administration of the Graduate program(s) with accurate and timely advisory and graduate program assistance to the Graduate Program Director(s) (GPD), students, faculty and staff. As well as coordinate activities of the Professional Development Program.

**Position Description**

**Summary of Key Responsibilities** (job functions include but are not limited to):

- Graduate Program Administrator:

- Respond courteously, accurately and in a timely manner to all inquiries
- Advise current students and their supervisors on all policies, procedures, requirements and deadlines to ensure an administratively smooth path from their initial registration to convocation
- Communicate continually with the GPD(s), sharing ideas and advice in relation to graduate matters
- Acts as liaison with other units on campus on behalf of students and the GPD(s)
- Provide day-to-day administrative support for the GPD(s) and provide support to students in the program
- Monitor and maintain student files and records from starting inquiry, initial registration through to convocation, ensuring that all deadlines and requirements are met
- Ensure that applicable payments are entered by the deadline for accurate and timely processing for payment
- Administrator for the relevant graduate program(s) Graduate Education Committee
- Pleasantly and professionally develop and maintain good relationships with other units on campus, being the initial contact with those inquiring about the graduate programs, it is very important to build a positive impression of both the Departments and the University
- As a member of the Graduate Science Education Office staff, works independently and cooperatively to effectively provide the following centralized services
- Acts as primary contact for general information about the graduate program(s)

**Qualifications / Requirements**:

- Undergraduate degree required
- 3-5 years of experience in a post-secondary environment
- Minimum of 2 years of experience in a student advisory role required
- Solid knowledge of University, Faculty of Graduate Studies and Departmental regulations, policies and procedures
- Knowledge of University systems such as PeopleSoft (Student Administration module) and EDMS
- Strong command of written and verbal communication
- Must possess good organizational and time management skills, as well as excellent written and verbal communication skills
- Highly developed interpersonal skills and an ability to work with a wide variety of stakeholders required
- Ability to perform thorough, accurate and complete work.
- Demonstrated ability to prioritize and organize work, handle multiple tasks and meet deadlines. required
- Demonstrated ability to build strong working relationships and respond to difficult or demanding situations calmly and effectively required
- Ability to listen actively, understand the needs of others and exercise compassion
- Ability to interact with faculty, students, coworkers and the public in a professional and friendly manner
- Teamwork and ability to liaise with other departments within the University is essential

**Application Deadline**:July 11, 2023

**Additional Information**

This position is part of the AUPE bargaining unit, and falls under the **_Specialist/Advisor Job Family, Phase II_**.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our **Management and Staff Careers website**. For more information about the Cumming School of Medicine visit **Careers in the Cumming School of Medicine**.

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

**About the University of Calgary**

The University of Calgary is Canada's leading next-generation university - a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation's most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada's top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit **ucalgary.ca**.

The University of Calgary has launched an instituti

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