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Administrative Office Assistant

4 weeks ago

Vancouver, Canada Vancouver Language Therapy 4 Kids Full time

Vancouver Language Therapy 4 Kids is excited to welcome an Administrative Office Assistant to our growing team We are a community based private practice who service all of Vancouver. We provide individualized and comprehensive speech therapy as well as unique collaborative treatment programs for each of our clients based on a multi-disciplinary and family centred approach. We are looking for a dynamic, self-motivated individual to start with our team July 15th

Under the tasks of the clinical director the admin assistant would be response for

**Major Responsibilities**:

- Client process flows including initiating and maintaining confidential medical files and records
- Caseload management - including assigning therapists and updating possible waitlists
- Provide administrative support to the Clinical Director
- General administrative tasks
- Preparing clinical records
- Initial client documentation, file set ups
- Scoring various questionnaires and entering clinical data
- Keeping inventory of office supplies and ordering new supplies as needed
- May have to do online research for specific agencies
- Scheduling meetings and sending invites to attendees

**Qualifications & Experience**:

- Must have minimum 2 years’ experience in a similar position in an administrative role, preferably in a therapy clinic setting
- Diploma/Certificate in Administration or Medical Office Assistant considered an asset
- Familiarity with latest work place technology including online calendars and desktop sharing is a must
- Must have working knowledge of spreadsheets and word processing systems
- Must have computer and reliable internet connection
- Must have interpersonal communication skills
- Highly organized and able to meet deadlines and manage priorities
- Must be fluent in English (Verbal, Written and Oral).
- Ability to Multi-Task and Prioritize Required Duties
- Professional Phone Manner

We look forward to hearing from you

**Job Type**: Part-time

Pay: $23.00 per hour

Expected hours: 14 per week

**Benefits**:

- Flexible schedule
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- No weekends

Work Location: Hybrid remote in Vancouver, BC V6J 1Y9

Expected start date: 2024-07-15

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