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Office and Project Administrator

5 months ago

Winnipeg, Canada Manitoba Motor Dealers Association Full time

**Summary**

The Manitoba Motor Dealers Association (MMDA) provincially represents the interests and issues that affect the well-being of franchised new vehicle and truck automotive dealerships. Our member dealers represent a key part of Manitoba’s economy. In 2015 MMDA created an industry-based safety program, presently called Sales and Service Safety Association (S2SA). The industry-based safety program is an internal department of MMDA. The Project Administrator & Office Assistant is considered an employee of the MMDA.

A resourceful self-starter who is energetic, personable, responsible and can multi-task in a diverse environment with ease, the Office and Project Administrator will primarily focus on MMDA’s NRCan project. They will be the first point of contact in greeting both internal and external stakeholders and guests. In addition, the Administrator takes on various facility management tasks to ensure that the office always runs smoothly. The position reports to the Executive Director and the HR & Project Coordinator and assists both associations with projects and tasks serving the MMDA and S2SA’s members. This is a term position with the opportunity to lead to a permanent position.

**Duties and Responsibilities**
- Provide administrative support to programs, initiatives, and projects as required, including arranging and/or participating in program meetings, activities, travel, interviews, etc.
- Work with HR & Project Coordinator to complete and submit reports on time and with accuracy.
- Provide administrative support to the office to ensure that activities can be carried out efficiently and without disruptions.
- Ensure that confidential documents and other sensitive information are handled with appropriate concern for privacy.
- Provide general administrative and clerical support, including handling incoming/outgoing mail and couriers, deliveries, maintaining files, etc.
- Welcome all visitors to the reception area; maintain visitor and contractor logs.
- Manage appointments and schedules for boardroom, training room, and breakout room bookings, set-up and tear down meeting spaces; clean rooms after use.
- Scheduling council meetings, transcribing minutes, acting as liaison between committee members.
- Manage catering requests as required.
- Ensure kitchen/offices are stocked with stationery, refreshments & coffee items and tidy these spaces as necessary.
- Other duties as assigned.

**Education, Certifications, and Experience**
- 1-2 years working experience in an office environment.
- Intermediate level with Microsoft Office; Word, Excel, and Outlook with PowerPoint skills.
- Education in Business Administration considered an asset.
- Highly organized and detail-focused; ability to handle multiple tasks at once, manage time appropriately, work under pressure, and meet deadlines. Superior customer service and engagement ability with exceptional interpersonal, oral, and written communication skills.
- Ability to work with mínimal supervision in a respectful team environment.
- Having a ‘no job is too small’ attitude and outlook.
- Valid Class 5 vehicle driver’s license, a reliable vehicle, and be available to travel if needed.

**What we can offer you**
- Jointly funded benefit package and RRSP matching program.
- Opportunity for training and development to enhance your skills.
- Flexible workday schedule Monday to Friday.

**Job Types**: Full-time, Fixed term contract
Contract length: 18 months

**Salary**: $37,000.00-$44,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

Application deadline: 2023-05-31