Site Administrator

5 months ago

Ottawa, Canada Osgoode Properties Ltd. Full time

Relevant du gestionnaire d’immeuble, l’administrateur du site est responsable de répondre aux demandes administratives d’ordre générale à plusieurs bureaux de location.

La ou le titulaire du poste fournie un service à la clientèle hors pair et un soutien opérationnel aux immeubles résidentiels tout en démontrant de l’enthousiasme avec toutes les parties prenantes.

***_Votre nouveau poste et ses responsabilités :_**

À titre de personne proactive, l’Adminstrateur répond aux demandes du site. En particulier:

- Travailler en conformité avec toutes les parties, y compris tous les règlements et lois municipaux, provinciaux et fédéraux sur la location, le code du bâtiment et de prévention des incendies, ainsi que tous protocoles de santé et de sécurité
- Mettre à jour et maintenir les informations dans les systèmes pertinents (c.à-d. Mircom, Brivo) et le système d’intercom
- Compléter tous les classements et numérisations du site
- Organiser et maintenir les systèmes de classement, y compris le classement papier, le classement électronique et les archives
- Aider à saisir, à tenir à jour et à vérifier les dossiers des résidents dans la base de données Yardi, y compris les renseignements sur les baux, la perception des loyers, le renouvellement des loyers et les avis aux résidents
- Tenir à jour l’inventaire et commander les fournitures de bureau, dépliants et matériel promotionnel
- Complétez l’inventaire et passez les commandes pour les garanties et les boîtes d’emménagement
- Gérer les fournitures d’équipement de protection individuelle pour le personnel du site (c.à-d. masques, désinfectant)
- Préparer et consigner les ordres de travail (demandes de service résidents) et les changements, selon les besoins
- Examiner et transmettre les factures des fournisseurs aux comptes payables
- Planifier les inspections et les travaux en unité, au besoin
- Work with Capital Projects team to prepare site and residents for capital projects including preparing notices, site logistics, as needed, and replying to resident queries
- Travailler avec l’équipe des projets d’immobilisations pour préparer le site et informer les résidents, soit la préparation et la distribution d’avis, la logistique du site, et répondre aux questions des résidents
- Comprendre et respecter tous les critères énoncés dans le Programme d’Immeuble locative certifié (PILC). et le Programme de Logement multiples sans criminalité (PLMSC), le cas échéant
- Maintenir les registres de stationnement, de casier et de résidents
- Préparer les baux et les boîtes d’emménagement
- Organiser le bureau et développer des systèmes d’organisation
- Vérifier les fichiers électroniques pour s’assurer que les baux, les demandes, etc. sont numérisés et rapportés correctement
- Recevoir et traiter les paiements de loyer
- Coordonner et gérer les avis de non-paiement, les arriérages, les augmentations annuelle et tout autre document requis par la Régie du logement
- Gérer les dossiers du site
- Coordonner les problèmes de parasites, planifier les traitements, préparer les avis et les directives pour les résidents
- Répondes aux appels de service à la clientèle
- Répondre, en temps opportun, à toutes les demandes de renseignements par téléphone et par courriel
- Traiter toutes les demandes de renseignements, commentaires, plaintes ou préoccupations de manière professionnelle et courtoise
- Fournir un soutien à l’équipe de location, au besoin
- Fournir des commentaires, documenter les exigences et aider à la de formation des employés
- Aider le gestionnaire de l’immeuble à obtenir des estimés de fournisseurs et d’entrepreneurs, à préparer des rapports mensuels, à suivre les dates de renouvellement et à obtenir des certificats d’assurance courants
- Préparer, approuver et gérer les bons de commande
- Surveiller et contribuer au bon déroulement des opérations en l’absence du Gestionnaire d’immeuble
- Aider à la mise en œuvre des exigences de tout règlement et loi lies à la gestion des logements locatifs en ce qui concerne:

- Les informations pour les locataires
- Documentation signée
- Inscription et classement des dossiers
- Registre de soutien des locataires
- Tout autre élément requis en vertu de nouveau règlement

**_Exigences_**_ _**_:_**
- Obtention d’un diplôme d’études secondaires
- 2 à 3 ans d’expérience en administration de bureau, gestion de propriétés, vente ou service à la clientèle
- Connaissance générale des lois liées au logement
- Bonnes compétences en communication et en écriture en français et en anglais Bonne connaissance des systèmes informatiques, tels que la suite Microsoft Office (Outlook, Word et Excel) et Yardi
- Capacité à travailler de façon autonome et en équipe
- Bonne habileté à résoudre des conflits et négocier avec patience, tact et de façon efficace en situa

  • Site Administrator

    2 months ago

    Ottawa, Canada Ironclad Developments Full time

    Recognized as one of Canada’s Best Managed Companies, Ironclad Developments Incorporated is a construction development company focusing on the design and production of modern and cutting-edge multi-family apartments within Canada. Our company is built on a foundation of trust, honesty, integrity, and industry excellence. We are committed to crafting a...

  • Site Administrator

    6 months ago

    Ottawa, Canada OVHcloud Full time

    About the Role We are currently looking for a Site Administrator. A key role that will provide administrative support to the project. Maintain project filing and database systems, storing information accurately and safely Ensure expenses and invoices are processed and are in line with contractual obligations Assist in the creation and preparation of...

  • Site Administrator

    6 months ago

    Ottawa, Canada Osgoode Properties Ltd. Full time

    Reporting to the Building Manager or General Manager, the Site Administrator supports the general administration of multiple site offices. The incumbent provides exceptional administrative and operational assistance for the residential buildings and displays a servant-minded approach to interactions with all stakeholders. **Your new role and...

  • Site Administrator

    6 months ago

    Ottawa, Canada Osgoode Properties Limited Full time

    Reporting to the Building Manager or General Manager, the Site Administrator supports the general administration of multiple site offices. The incumbent provides exceptional administrative and operational assistance for the residential buildings and displays a servant-minded approach to interactions with all stakeholders. **Your new role and...

  • Bilingual Site Administrator

    5 months ago

    Ottawa, Canada Osgoode Properties Ltd. Full time

    Reporting to the Manager, the Bilingual Site Administrator supports the general administration of multiple offices in the National Capital Region. The incumbent provides exceptional administrative and operational assistance for the residential buildings and displays a servant-minded approach to interactions with all stakeholders. **Your new role and...

  • Concierge/site Administrator

    6 months ago

    Ottawa, Canada Apollo Property Management Full time

    Concierge/Site Administrator Position We are seeking a Part-Time Concierge/Site Administrator to join our dynamic team of professionals in our expanding organization. If you're a highly motivated, proactive team player who thrives in a challenging environment, excels with mínimal supervision, meets deadlines consistently, and can effectively manage...

  • Low Rise Construction

    4 weeks ago

    Ottawa, Canada Claridge Homes Full time

    At Claridge Homes, we are dedicated to quality and craftsmanship without compromise. Established in 1986 and located in Ottawa, ON, we pride ourselves on providing a healthy, diverse, and balanced work environment. Working with a team of over 250 full-time employees, top contractors and professionals, we have grown to become Ottawa’s largest land developer...

  • Concierge/site Administrator

    5 months ago

    Ottawa, Canada Apollo Property Management Full time

    Concierge/Site Administrator Position We are seeking a Casual Concierge/Site Administrator to join our dynamic team of professionals in our expanding organization. If you're a highly motivated, proactive team player who thrives in a challenging environment, excels with mínimal supervision, meets deadlines consistently, and can effectively manage multiple...

  • Property Administrator, Site

    3 months ago

    Ottawa, Canada Hazelview Properties Full time

    WHO YOU ARE Are you a thriving and aspiring Administrative Professional? Then we have the best opportunity for you! We are looking for a customer service and administrative professional to become a Building Admin. This role works closely with the site Team to support success of our apartment complexes and Hazelview overall. WHAT YOU NEED TO BE...

  • Site Clerk

    6 months ago

    Ottawa, Canada The Taggart Group of Companies Full time

    **Job Title**: Site Clerk **Reports to**: Site Superintendent **Company**: Tamarack Homes **Location**: Meadows **Date Prepared**: June 2020 **Tamarack Homes** Tamarack Homes has a legacy of home-building in Ottawa that dates back to the 1940s when Harold Taggart began building homes for returning war veterans. Since then we have built hundreds of...

  • On-site Administrator

    3 months ago

    Ottawa, Canada MetCap Living Management Inc Full time

    MetCap Living Management Inc. is one of the largest private third party property managers specializing in multi-residential property management. We are a growth-oriented company with our head office located in Toronto, Ontario, and property operations in British Columbia, Ontario, Quebec, Nova Scotia, and New Brunswick.We're in search of an Administrator for...

  • Site Manager

    6 months ago

    Ottawa, Canada High Tech Genesis Full time

    Location: Ottawa ON Term: Contract High Tech Genesis is looking for a Site Manager as intermittent back-up and to oversee Shipping/Receiving operations, assist the IT team during the NSA transition, monitor secure facility access, and escort contractors, cleaners, and other personnel in secure areas. This person will be responsible for: - Communication...

  • Site Manager

    6 months ago

    Ottawa, Canada Huntington Properties Full time

    Huntington Properties is pleased to announce an opportunity within our dynamic and growing company. We are currently seeking an experienced Site Manager to lead operations at our newly developed vehicle storage facility and contribute to the management of select commercial properties within our expansive real estate portfolio. **Site Manager Job...

  • Site Coordinator/internship

    6 months ago

    Ottawa, Canada Reliance Construction Full time

    **This is the Rundown**: Who We Are () Being one of the larger privately-owned construction companies in North America, Reliance offers general contracting services in all aspects of project planning, execution and delivery. Over the last year, we’ve grown continuously due to our employees’ performance, but mostly through their passion, focus, and...

  • Concierge/site Administrator

    6 months ago

    Ottawa, Canada Apollo Property Management Full time

    We are currently looking for a Part-Time Concierge/ Site Administrator to join our exciting team of dynamic professionals in our growing organization. If you are a highly motivated, dynamic, proactive team player seeking a challenging position, work well with mínimal supervision, meet deadlines successfully and effectively multi-task, we would like to hear...

  • Concierge/site Administrator

    6 months ago

    Ottawa, Canada Apollo Property Management Full time

    We are currently looking for a Part-Time Concierge/ Site Administrator to join our exciting team of dynamic professionals in our growing organization. If you are a highly motivated, dynamic, proactive team player seeking a challenging position, work well with mínimal supervision, meet deadlines successfully and effectively multi-task, we would like to hear...

  • Site Coordinator/internship

    6 months ago

    Ottawa, Canada Reliance Construction Full time

    **This is the Rundown: Who We Are** Being one of the larger privately-owned construction companies in North America, Reliance offers general contracting services in all aspects of project planning, execution and delivery. Over the last year, we’ve grown continuously due to our employees’ performance, but mostly through their passion, focus, and...

  • Site Supervisor

    6 months ago

    Ottawa, Canada Arrow Full time

    Arrow was formed at the beginning of 2013 as a full-service company, specializing in construction, plumbing, electrical and HVAC. Today our construction department is flourishing, and we carry out projects for many public clients including City of Ottawa, BGIS, PWGSC and DND as well as private clients. Our staff is made up of licenced professionals who enjoy...

  • Academy Site Manager

    4 weeks ago

    Ottawa, Canada Reimagined Parking Full time

    b>The Reimagined Parking family of nationally recognized brands–Impark, Lanier, Republic Parking, AmeriPark, and ParkOne—is the world's leading tech-powered, people-driven parking solutions provider. Our workforce of 8,000 manages 3,400 high-density parking facilities across 500 North American cities, generating 34 million digital transactions...

  • Site Manager

    6 months ago

    Ottawa, Canada Alpine Building Maintenance Full time

    **Job Title**: Site Manager **Location**: Ottawa, ON **Job overview**: - Manage a janitorial contract and ensure client satisfaction of services provided - Contract management (Client and employee management) - Work loading - Staffing support - Health and Safety - Payroll management - Cleaning inspection management and logs - Ensuring day-to-day site...