Office Manager

1 month ago


Moose Jaw, Canada Sienna Senior Living Full time

**Office Manager - Aspira West Park Crossing Retirement Living**

**The Schedule is Mon - Fri 8am - 4pm, with some weekends.**

At Sienna Senior Living, our commitment to enhancing the daily lives of our residents extends far beyond clinical care. Integral to this mission are our dedicated leaders and their teams who oversee vital functions such as culinary services, housekeeping, recreation, maintenance and administrative functions. These roles are not just jobs; they embody the heart and soul of our purpose-drive culture, one that is centered on cultivating happiness in daily life

We are currently seeking exceptional individuals to fill a key management position, a role that is pivotal in bringing our core values of positivity, accountability, community, and caring to life. In this capacity, the Office Manager plays a crucial role of the day-to-day administrative functions and processes at a Long Term Community or Retirement Residence. This role is responsible for creating an enriching experience for both Team Members and Residents, fostering an environment where every individual feels valued and cared for. In this role, you will oversee Resident Accounts, Accounting procedures, processes and records, bi-weekly payroll submissions and other administrative functions.

What We Offer:
We aspire to cultivate an environment and culture where team members feel valued, heard and empowered to do meaningful work. We offer a number of programs and benefits that support team members’ financial, personal and professional needs:

- A competitive salary and vacation package
- Health & Dental benefits program
- RRSP with employer match
- Share Ownership and Reward Program (SOAR)
- Employee Share Purchase Plan with company match
- Continuous learning and growth so you have the skillset needed to succeed and take on new challenges
- A welcoming culture that values diversity and differing perspectives, experiences and beliefs

What You Will be Doing:

- Facilitate the move-in and discharge processes for residents and their families, ensuring the completion and compliance of necessary documents such as contracts and power of attorney, adhering to both organizational and legal standards
- Handle the processing of annual rent and additional charges to residents' accounts
- Generate billing for residents, and manage the reconciliation of invoices, payments, and tax documents
- Assist residents in exploring financial assistance options, including access to power of attorney, public guardian trustee services, and the updating of health card and provincial documents
- Address and resolve financial inquiries or concerns from residents, their families, and vendors, escalating complex issues to higher management as needed
- Keep precise records, provide monthly reports, and explain any discrepancies in accounts receivable and payable transactions
- Oversee a petty cash system and a trust fund for petty cash disbursements
- Create and manage Purchase Orders and maintain purchase journals
- Compile and submit bi-weekly payroll reports for timely payroll processing

Who You Are:

- Educated with a diploma in Business Administration, Accounting, or a related discipline
- Highly skilled in MS Office (Outlook, Excel, Word), with a good understanding of HRIS, Yardi, and PCC systems
- Possess exceptional organizational skills and meticulous attention to detail, consistently meeting deadlines
- Demonstrates robust problem-solving abilities
- Well-versed in payroll processes, including time and attendance systems, and HR practices
- Knowledgeable about collective agreements and employment legislation related to pay
- Beneficial if you have previous experience in a healthcare environment

What you need to know:

- You must successfully pass a Vulnerable Sector Check


  • Office Manager

    2 months ago


    Moose Jaw, Canada SaskWater Full time

    **Job Title**: Office Manager **Job Competition**:SW-45-2023 **Location**:Moose Jaw **Salary**:$4,801 to $6,241 per month (Management Level 2) Immerse yourself in a team committed to creating trusted and sustainable water solutions for a vibrant Saskatchewan. A team backed by a corporation with over 60 years of experience providing water and wastewater...

  • Office Manager

    1 month ago


    Moose Jaw, Canada Heartland Livestock Services Full time

    **Heartland Livestock Services **currently has a full-time position for an Office Manager at its Moose Jaw marketing center. As the Office Manager your duties will include: - Delegate, supervise and coordinate all accounting operational functions; - Management and supervision of clerical staff for accounting and clerical duties as well as overseeing...

  • Office Manager

    3 weeks ago


    Moose Jaw, Canada Aspira West Park Crossing Retirement Living Full time

    Office Manager – Aspira West Park Crossing Retirement Living  The Schedule is Mon - Fri 8am - 4pm, with some weekends. At Sienna Senior Living, our commitment to enhancing the daily lives of our residents extends far beyond clinical care. Integral to this mission are our dedicated leaders and their teams who oversee vital functions such as culinary...

  • Office Manager

    3 weeks ago


    Moose Jaw, Canada Sienna Senior Living Full time

    Office Manager – Aspira West Park Crossing Retirement Living The Schedule is Mon - Fri 8am - 4pm, with some weekends. At Sienna Senior Living, our commitment to enhancing the daily lives of our residents extends far beyond clinical care. Integral to this mission are our dedicated leaders and their teams who oversee vital functions such as culinary...

  • Office Manager

    4 days ago


    Moose Jaw, Canada ROLAAS DRYWALL & CONSTRUCTION LTD Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related...

  • Office Associate

    2 weeks ago


    Moose Jaw, Canada EECOL Full time

    As an Office Associate you will support an entire office location with general administrative task (vs operational support) such as greeting scheduled visitors, maintaining supplies, arranging for equipment or facility maintenance, entering data or performing word processing work, coordinating the logistics for office events or the logistics for office moves...

  • Office Clerk

    1 month ago


    Moose Jaw, Canada Moose Jaw Co-op Full time

    Moose Jaw Co-op is hiring a part-time **Office Clerk** in our Administration Office in Moose Jaw, Saskatchewan. **Who we are**: **What you’ll do**: Reporting to the Administration Manager, this position is responsible for providing an exceptional level of internal and external customer service while adhering to all company policies, procedures, and...


  • Moose Jaw, Canada Soni Auto Market Ltd Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Work setting**: - Transportation company **Tasks**: - Plan and control budget and expenditures - Establish and implement policies and procedures - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures...

  • Wildlife Officer

    1 day ago


    Moose Jaw, Canada Serco North America Full time

    Position Description: Are you a self-starter always thinking of better ways to do things? Are you looking to be part of a dynamic team focused on providing top-quality services to customers? If yes, please keep reading! As a member of Serco’s dynamic team, your expertise and collaborative skills will make a positive impact towards our military defense and...

  • Environment Officer

    1 month ago


    Moose Jaw, Canada Water Security Agency Full time

    Environment Officer Division: Science & Licensing Unit: Compliance Promotion Location: Moose Jaw or Swift Current, SK **Salary**: $38.18 - $47.73 per hour (Classification 9) Competition Number: WSA-09-2023/24 Water Security Agency is looking for an enthusiastic individual to join the Compliance Promotion unit as an Environment Officer in our Moose Jaw...


  • Moose Jaw, Canada Prairie South School Division #210 Full time

    Routing Support Officer based out of Moose Jaw Transportation Office **Job Summary**: Primary responsibilitie are as outlined below. Coordinates the development and maintenance of bus stops, routes, and schedules consistent with division procedures and policies Communicate with drivers, parents, and school staff regarding the transportation of...


  • Moose Jaw, Canada South Saskatchewan Heart Clinic Full time

    **Medical Office Administrator ($25 - $35/hr)** **Primary Responsibilities may include**: - Answering phones - Greet and register patients - Schedule appointments - Appointment confirmation - Gather and accurately record medical information from patients; ensure this information is updated for existing patients - Electronic filing, faxing and data entry -...


  • Moose Jaw, Canada CFMWS Full time

    **WHO WE ARE** CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...


  • Moose Jaw, Canada Water Security Agency Full time

    “Need a Career? Just add Water! At the Water Security Agency, you’ll have more than just a job - you’ll build a rewarding career. Whether you’re managing water supply, protecting water quality or ensuring safe drinking water, you can be confident that the work you do will help to support a strong and growing Saskatchewan. Become a member of the team...


  • Moose Jaw, Canada The Salvation Army Full time

    The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity. **Mission Statement** The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. **Core Values** The Salvation...


  • Moose Jaw, Canada North 49 Foods Ltd. Full time

    Donald’s Fine Foods is a family owned business and has operated for over 25 years. We are a specialty meat processing and distribution company spanning six (6) plants in British Columbia, Alberta and Saskatchewan, serving both domestic and international markets. We are currently looking for an to join or North 49 Foods team based out of our location in...


  • Moose Jaw, Canada Serco North America Full time

    Position Description: Are you a self-starter always thinking of better ways to do things? Are you looking to be part of a dynamic team focused on providing top-quality services to customers? If yes, please keep reading! As a member of Serco’s dynamic team, your expertise and collaborative skills will make a positive impact towards our military defense and...

  • Office Assistant

    1 month ago


    Moose Jaw, Canada Saskatchewan Polytechnic Full time

    **Competition Number** - P13562**Posting Title** - Office Assistant - Literacy and Adult Education**Classification** - Band 5**Location** - Saskatchewan Polytechnic Moose Jaw Campus**Other Location(s)** - Saskatchewan Polytechnic Moose Jaw Campus**Building** **Other Building** **Date Posted** - 01/11/2023**Closing Date** - 01/20/2023**JIQ #** -...

  • Office Assistant

    2 weeks ago


    Moose Jaw, Canada Saskatchewan Polytechnic Full time

    **Competition Number** - P15464**Posting Title** - Office Assistant - Literacy and Adult Education**Classification** - Band 5**Location** - Saskatchewan Polytechnic Moose Jaw Campus**Other Location(s)** - Saskatchewan Polytechnic Moose Jaw Campus**Building** **Other Building** **Date Posted** - 05/28/2024**Closing Date** - 06/06/2024**JIQ #** -...


  • Moose Jaw, Canada The Salvation Army Full time

    Description The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity. Mission Statement  The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Core Values...