Accounts Payable/ Office Administrator

4 months ago

Moose Jaw, Canada North 49 Foods Ltd. Full time

Donald’s Fine Foods is a family owned business and has operated for over 25 years. We are a specialty meat processing and distribution company spanning six (6) plants in British Columbia, Alberta and Saskatchewan, serving both domestic and international markets.

We are currently looking for an to join or North 49 Foods team based out of our location in Moose Jaw, SK.

The Accounts Payable/Office Administrator will be the first point of contact when visitors enter our building. This individual will also work with the Thunder Creek Pork team to ensure all administrative duties are completed and contribute to the efficiency of the production facility.

We require an organized, dedicated and results oriented individual with a professional attitude who can assist in the day to day administrative needs of the company. This individual is someone who thrives in a challenging, productive environment built on respectful collaboration and will strive to complete tasks promptly and adhere to deadlines.

**Job description**

**Administrative Duties**
- Manage incoming calls and transfer calls accordingly including managing the paging system.
- Greet guests in friendly and professional manner on the phone and in person.
- Maintain office file systems.
- Support employee time and attendance functions.
- Proper sign in and sign out of all visitors.
- Coordinate outgoing courier packages.
- Pick up and distribute incoming mail daily; and stamp outgoing mail daily.
- Other duties and/or projects as required.

**Accounts Payable**
- Ensure invoices have matching purchase orders and packing slips.
- Ensure any employee expense claims have proper authorization and in compliance with the company’s expense claim policy.
- Obtain necessary authorizations and verify invoices have account /cost center codes correctly filled out by department managers.
- Process accounts payable invoices into the AP sub-ledger including inputting, and coding timely.
- Enter any direct charges from the bank, i.e. Lease payment, credit card payments, pre-authorized payments, as provided by the Plant Accountant.
- Verify accuracy of vendor accounts by reconciling monthly statements and related transactions.
- Ensure all AP entries are completed by no later than the 2nd business day of every month.
- Reconcile A/P sub-ledger to general ledger accounts at month-end.
- Assist with accrual preparation.

**Requirements**:

- Two (2) to three (3) years of experience in an administrative setting.
- Excellent communication skills.
- Proficient in MS office (Word, Excel, PowerPoint and Outlook).
- Strong organizational skills.
- High attention to detail.
- Ability to multi-task for large volume of transactions.
- Ability to work independently and work in team environment.

Schedule:

- Monday to Friday

Ability to Commute:

- Moose Jaw, SK S6H 6T5 (required)

Work Location: In person

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