Clerk B

2 weeks ago

Winnipeg, Canada City of Winnipeg Full time

Under the supervision of the Division Manager and the Principal Clerk, the Clerk B is responsible for providing administrative support for the Division Manager and other supervisory staff, including preparation and maintenance of correspondence, advanced word processing services, and the maintenance of Divisional/Branch filing systems and various required records.

**As the** **_Clerk B_** **you will**:

- Provide administrative support for the Division Manager and for other Supervisory staff within the Division, as assigned.
- Prepare Award Reports, Briefing Notes, letters, memos, spreadsheets and other correspondence and documents for the Division using Microsoft Office software, ensuring accuracy within assigned timeframes.
- Provide central coordination and administrative support of the Division’s various project and task deadlines to ensure that Departmental and Corporate directives are achieved, as assigned.
- Distribute and manage all cell phone and landline hardware and phone listings for the Division, including the review of all related billings and the distribution of new hardware and accessories and contract replacements.
- Maintain appropriate security for materials and information of a confidential and/or sensitive nature.
- Manage work flow for the POS office by processing and tracking incoming correspondence and distributing as required to appropriate staff.
- Act as a recording secretary during Divisional meetings and prepares and distributes the agenda and minutes in a timely manner.
- Schedule meetings and appointments, arranges for meeting rooms and coordinates provision of equipment and resources.
- Develop and maintain filing, archiving, tracking and bring-forward systems to ensure appropriate action and follow-up on all requests, correspondence, issues and dispositions.
- Organize and submit conference registrations for the POS Division staff.
- Completes and tracks MasterCard statements for Management staff.
- Schedule interviews for job postings in the various Divisional workplaces.
- Act as back-up for Lagan - 311 queue.
- Perform other related duties consistent with the classification, as assigned.

**Your education and qualifications include**:

- High school graduation supplemented with training and office procedures, or equivalent combination of training and experience.
- Demonstrated ability to type accurately at 40 w.p.m. net.
- Proficient in Microsoft Office Suite including Word (Advanced), Excel (Basic), Outlook (Basic) and Powerpoint.
- Demonstrated ability to communicate both verbally and in writing with strong grammar and spelling.
- Demonstrated ability to maintain confidentiality with respect to dealing with sensitive documents and employee issues.
- Familiar with the operation of a variety of standard office equipment.
- Demonstrated ability to work in an organized manner along with the ability to set priorities and meet deadlines.
- Demonstrated ability to work under mínimal supervision.
- Demonstrated ability to maintain an effective, organized filing system.
- Demonstrated ability to establish and maintain effective working relationships with co-workers, staff and external contacts.

**Conditions of employment**:

- The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.

**CORE COMPETENCIES FOR ALL EMPLOYEES OF THE CITY OF WINNIPEG**:

- Citizen & Customer Focus
- Respecting Diversity
- Ethics and Values
- Integrity and Trust
- Results Oriented

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