Program Accounting Coordinator

3 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**:
Job Requisition ID: 41445

Ministry: Culture

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Temporary Salaried

Scope: Open Competition

Closing Date: June 22, 2023

Classification: Subsidiary 02B 3625 Administration 2

**About Us**:
The Ministry of Culture works to improve Albertans’ quality of life through support of cultural development, historical preservation and increased gender equality. The ministry consists of the Department of Culture, Alberta Foundation for the Arts, and Alberta Advisory Council on the Francophonie. It is committed to building a vibrant cultural sector by supporting the development and sustainability of Alberta’s creative and cultural industries, artists and the arts community, heritage sites, government services in French, physical activity and recreation, and the non-profit and voluntary sector. It is also committed to increasing gender equality and supporting women’s participation in the economy.

**Role**:
The Program Accounting Coordinator position directly consults and advises grant recipients regarding accounting for and reporting on grant funding received, all aspects of grant program policy and procedure, program guidelines and any specific outstanding matters in relation to the monitoring and completion of the funded projects and use of grant funds. The Unit has approximately 3,000 to 4,000 open grant files at any given time, which are being monitored by the Accounting Coordinators to ensure conditions of the grant agreement are being met.

Some of the key responsibilities include:

- Provides advice and guidance to assist community organizations meet the grant programs' financial accounting and reporting requirements.
- Reviews grant recipients' financial accounting regarding approved grant expenditures from financial general ledger documents to audited financial statements.
- Reviews and recommends grant agreement amendments based on grant recipients requests for extensions and or changes of scope.
- Drafts formal grant agreement amendments.
- Works with the Finance and Systems Manager and Director Community Grants through the grant file closure process.
- Prepare correspondence for senior and executive management.
- Provides input in the development of program policy, procedures and processes.
- Liaises with external and internal stakeholders.

**Qualifications**:
Two-year diploma in a related field plus 5 years progressively responsible related experience; or equivalent as described below. Directly related education or experience considered on the basis of 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education will be considered.

The following be considered assets:

- Experience working with financial accounting and reporting documentation
- Knowledge/experience working with grants.
- Understanding of formal grant agreements and contracts language and meaning.

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies:
alberta.ca/assets/documents/psc-alberta-public-service-competency-model.pdf

The following competencies will be key for your success in this role:

- **Drive for Results**: Works to remove barriers to outcomes, sticking to principles:

- Forecasts and proactively addresses project challenges
- Removes barriers to collaboration and achievement of outcomes
- Upholds principles and confronts problems directly
- Considers complex factors and aligns solutions with broader organization mission
- **Build Collaborative Environments**: Involves a wide group of stakeholders when working on outcomes:

- Involves stakeholders and shares resources
- Positively resolves conflict through coaching and facilitated discussion
- Uses enthusiasm to motivate and guide others
- Acknowledges and works with diverse perspectives for achieving outcomes
- **Systems Thinking**: Shapes APS goals with a view of entire network:

- Considers whole system and links; sets goals for long-term outcomes and broad perspectives
- Evaluates short, medium, and long-term impacts to inform progress
- Shapes organization to meet client needs; helps others see their role in this
- **Creative Problem Solving**: Creates the environment for innovative problem solving:

- Generates new ways of thinking; ensures right questions are being asked about a problem
- Eliminates barriers to creativity and innovation
- Encourages a culture of innovation

**Salary**:
$ 2,365.37- $ 3,104.50 biweekly ( $61,736 to $ 81,027/year)

**Notes**:

- This is for 1 full-time temporary position for 12 months located in Edmonton.
- Hours of work: 36.25 hours/week, Monday to Friday 8:15 am - 4:30 pm work week

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