Executive Assistant

6 months ago

Cobourg, Canada Cornerstone Family Violence Prevention Centre Full time

**Executive Assistant**
- Full Time Permanent - 35 Hours per week _

Cornerstone Family Violence Prevention Centre (Cornerstone) has an exciting opportunity in which you get to work within the administrative team to ensure a strong, innovative support system is in place for women and children impacted by gender-based violence in Northumberland County.

We are looking to work with individuals who share our steadfast commitment to ending gender-based violence. We are driven by our internal agency values of leadership, integrity, inclusion, collaboration, and innovation.

We are committed to maintaining a positive and healthy workplace culture through consistent collaboration, open communication, and ongoing training and development opportunities throughout our organization. We are deeply proud of the culture we have developed, and the staff who continue to help us shape it.

As an ever-evolving organization Cornerstone hires on a regular basis. Some recent hires had the following to say about Cornerstone and the work that we do:
**“Working at Cornerstone means joining a vibrant team that puts empathy, compassion, and kindness at the forefront of the work. The team has welcomed me and my unique perspectives from day one, allowing me to shine and share my gifts openly, while also providing me with ample opportunities to further develop. I go home each day feeling like I have made a real difference in the lives of the women and children accessing our services.” - Jessica**

**“When I showed up at Cornerstone for my interview, I knew right away that I had found the right place to do the job that I am passionate about; reverse was not the case. Cornerstone is a safe place to work; as a woman of color, I feel included and supported. The management is always ready to listen and to provide resources that will enhance my skills and confidence, so I can provide quality services for my clients. I am glad that I joined Cornerstone” - Favour**

**What can I expect to do in this role?**
- Administrative, clerical and office management support to the organization
- Executive Director calendar administration and meeting management
- Draft new and update current procedures for various programs
- Assist with the coordination and organization of agency events such as booking location, catering, and preparation of documentation
- Back up data entry: Sage 50 and various other databases
- Compile data and prepare periodic and annual reports
- Maintain board manuals, files, database and tracking functions
- Preparation of board packages, distribution and minuting for board meetings, board committee meetings and the Annual General Meeting
- Back up for Resource Centre Reception
- Back up for payroll

**What do I need for this role?**
- Relevant post-secondary diploma or a combination of relevant training, education, and experience.
- A minimum of 5 years relevant experience in an executive assistant or similar administrative role
- Advanced Microsoft Office 365 experience 1 year (required): Word, Excel, PowerPoint and Outlook
- Able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations, database management.
- Experience with Raiser’s Edge would be an asset
- Excellent written, editing, and verbal communication skills
- Highly developed planning and organizational skills with the ability to think proactively, prioritize tasks effectively, and ensure consistent follow-through
- Excellent interpersonal skills to work with co-workers, volunteers, and students in a team model
- High standard of ethics and clear understanding of confidentiality to handle sensitive and/or confidential information with discretion.
- Knowledge and/or work experience in the non-profit or charitable sector an asset

**What can I expect from Cornerstone?**
- Receive a competitive benefits package and salary ranging from $48,876.10 - $52,905.58 annually
- The opportunity to engage in ongoing training and professional development
- Be a part of a growing organization with the possibility to take on alternative roles
- Participate in a culture that is committed to staff wellness and engagement

**This is a continuous posting. The screening and selection processes is ongoing. This posting will be made available until the position has been filled.**

**Job Types**: Full-time, Permanent

Pay: $48,876.10-$52,905.58 per year

**Benefits**:

- Dental care
- Employee assistance program
- Paid time off
- Vision care

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 5 years (preferred)

Work Location: In person

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