Executive Assistant

2 weeks ago

Toronto, Canada Choice Properties Full time

**Location**:
22 St. Clair Avenue East, Toronto, Ontario, M4T 2S5

**Executive Assistant to CFO & SVP, Finance**

Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties’ portfolio spans approximately 65 million square feet of gross leasable area and consists of over 700 properties primarily focused on supermarket-anchored shopping centres and stand-alone supermarkets.

Choice Properties’ strategy is to create value by enhancing and optimizing its portfolio through accretive acquisitions, strategic development and active property management. Choice Properties’ principal tenant is Loblaw Companies Limited, Canada’s largest retailer. Choice Properties’ strong alliance with Loblaw positions it well for future growth.

A commitment to continuous learning and development is a strong part of our culture.

The Executive Assistant will provide executive level administrative support to the CFO, and SVP, Finance. In this role, a high degree of confidentiality and good judgment is required.

**Responsibilities**:

- Updates executives’ daily checklists.
- Plans, coordinates and ensures the schedules of the executives are followed and respected to help facilitate executives’ ability to effectively lead the company and respective teams.
- Works closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Engages thoughtfully and diplomatically with others, providing smooth communication with internal departments.
- Prioritizes conflicting needs; handles all matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Project manage quarterly deliverables including quarterly calendar preparation and material submission tracking as well as support with formatting internal presentation materials for the board.
- Investor relations support, ie. scheduling tours, meeting tracking.
- Supports in coordinating and managing agendas and materials for leadership team meetings.
- Maintains and organizes extensive digital filing system.
- Handles highly sensitive and confidential matters as part of daily duties.
- Follows up and acts as a liaison with various individuals both internally and externally, at all levels of the organization (including board members and external stakeholders).
- Coordinates booking conference rooms/meeting rooms/arranging for catering services, technical equipment and materials as appropriate.
- Manage travel arrangements as required.
- Other administrative support such as filing, faxing and photocopying as required.
- Ad hoc duties as required.

**Qualifications**:

- 7+ years experience providing executive level administrative support.
- Career executive assistant preferred.
- Advanced computer and technology skills - proficient in Word, Excel, PowerPoint, Outlook and the ability to proactively manage Calendar.
- Experience with Diligent and Irwin preferred.
- Quick learner with ability to effectively communicate, both verbally and in writing, with a wide variety of people at all levels within the business.
- Able to deal with sensitive business information in a confidential and professional manner.
- Strong interpersonal skills, as well as professional demeanor.
- Ability to quickly develop strong working relationships with executives within the business.
- Superior organizational and time management skills, with the ability to prioritize and multitask daily activities.
- Solid business writing skills, with a strong attention to detail.
- Able to work in a highly organized manner where detail, accuracy, urgency, confidentiality and discretion are critical with mínimal supervision.
- Demonstrated ability to work effectively in a fast-paced environment, and juggle multiple priorities.
- Strong work ethic, trustworthy and a team player.

Choice Properties REIT recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.

In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct - it reinforces what our customers and stakeholders expect of us.

Number of Openings:
1

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