Office Assistant

2 weeks ago

Selkirk, Canada Peguis Community Supports and Services Full time

PEGUIS COMMUNITY SUPPORTS AND SERVICES

POSITION DESCRIPTION

**POSITION TITLE**: OFFICE ASSISTANT

**DEPARTMENT**: SUPPORT SERVICES - SELKIRK HUDDLE

**REPORTING RELATIONSHIPS**

**POSITION REPORTS TO**: MANAGER OF INTEGRATION & INNOVATION

***: The Office Assistant will provide day to day administrative support for Peguis Community Supports and Services - Huddle Selkirk program. The incumbent is expected to exercise initiative and independent judgement in determining work priorities, work methods to be employed and action to be taken. The Office Assistant functions in a manner consistent with and supports the Mission, Vision and Values of Peguis Community

Supports and Services.

**ESSENTIAL FUNCTIONS AND DUTIES**

Function and duties include but are not limited to the following:

- Provides confidential administrative and reception support to Peguis Community

Supports and Services - Huddle Selkirk program, ensuring administrative management functions are maintained.
- Coordinates the logístical aspect of team programs; meetings, seminars and workshops, special projects and events for Huddle Selkirk program.
- Reviews documents, reports and correspondence prepared for signature of staff for format, content, grammar/spelling, making edits as necessary, preparing, channelling or referring for response and action and ensuring completion of disposition. Drafts routine correspondence.
- Types and formats policies, pamphlets, forms, letters, reports, etc as required.

Peguis Community Supports and Services/job description/Huddle Selkirk/Office Assistant
- Provides personnel management support (coordinates performance appraisals, leave requests, etc)
- Provides contract management administrative support (coordinating legal review, signed approvals, etc)
- Prepares text and electronic presentations as required
- Develops and maintains central administrative filing system (both electronically and paper) and maintains the security and confidentiality of all files in accordance with both PHIA (Personal Health Information Act) and FIPPA (Freedom of Information and

Privacy Act) for the Huddle Selkirk program.
- Contributes to team problem solving
- Participates proactively in team building and professional development activities of peers and colleagues
- Plans, coordinates, and participates in the support of significant projects (Policy development, Budget process, Proposals, etc)
- Receive incoming mail; review, evaluate and distribute to appropriate department/staff
- Purchases office supplies as required
- Manages incoming and outgoing mail daily
- Keeps current on developments within the support services Huddle Selkirk department/program
- Serve as a back-up for various accounting and administrative functions

**OTHER**:

- Performs other duties as assigned.
- Key Working Relationships: o Executive Director o Chief Financial Officer o Managers o Supervisors o Staff and Clients

**PERFORMANCE MEASUREMENTS**:

- Achieving and maintaining exceptional customer service of Peguis Community

Supports and Services - Huddle Selkirk program
- Maintaining annual budget and operational efficiency targets
- Achieving annual work plan outcomes
- Maintaining current performance appraisals for all reports

Peguis Community Supports and Services/job description/Huddle Selkirk/Office Assistant

**QUALIFICATIONS**:
**EDUCATION/CERTIFICATION**:

- Grade 12
- Completion of a recognized administrative/secretarial program preferred, or a suitable combination of education and experience

**REQUIRED KNOWLEDGE**:

- Demonstrated ability using Microsoft Office including Word, Excel, PowerPoint,

Outlook, etc.

**EXPERIENCE REQUIRED**:

- Three (3) years’ related experience is required.
- Accurate data entry skills with a minimum 60 words per minute
- Self-started with the ability to work independently with mínimal supervise. Must be able to exercise initiative and good judgement in determining work priorities
- Good organizational, analytical, and interpersonal skills with the demonstrated ability to communicate effectively, both verbally and in writing with staff, outside agencies and the public is required
- Ability to work with a variety of sensitive information and maintain confidentiality
- Ability to work under pressure and meet deadlines
- Ability to work with frequent interruptions
- Good physical and mental health to meet the demands of the position

**SKILLS/COMPETENCIES**:

- Ability to greet and assist all clients in a warm and friendly manner
- Effective attention to detail and a high degree of accuracy
- High level of integrity, confidentially, and accountability
- Strong work ethic and positive team attitude
- Sound analytical thinking, planning, prioritization, and execution skills.
- Ability to respond appropriately in pressure situations with a calm and steady demeanor
- A well-defined sense of diplomacy, including solid negotiation, conflict resolution, and people management skills
- Excellent teamwork and team buil

  • Office Assistant

    5 days ago

    Selkirk, Canada Selkirk Constituency Office Full time

    Office Assistant-Selkirk Constituency Office (Part-Time) Required-minimum two years office experience dealing with the public. Comfortable with Microsoft Office, ability to work alone. Able to liaise with different departments and people. Good Communication and Written skills. Confidentiality, patience and understanding. Ability to prioritize and work...

  • Medical Office Assistant

    5 days ago

    Selkirk, Canada Easton Place Clinic Inc Full time

    Medical Office Assistant for general surgeon based in Selkirk, MB **Responsibilities**: - Greet and check-in patients, ensuring a positive and welcoming experience - Answer phone calls and schedule appointments - Verify patient insurance information and collect necessary documentation - Assist with medical records management, including filing and...

  • Labour Relations Officer

    6 days ago

    Selkirk, Canada Interlake-Eastern Regional Health Authority Full time

    **GENERAL** **Description**: - Labour Relations Officer**Competition #**: - SEL CO 1716/23**Posting Date**: - 11/21/2023**Status**: - Active**Type**: - External**DESCRIPTION** **The Interlake-Eastern Regional Health Authority** **Our Vision** **We will be recognized as a trusted health-care partner, providing sustainable, accessible, integrated,...

  • Marketing and Communications Officer

    5 days ago

    Selkirk, Canada City of Selkirk Full time

    **Position Title**:Marketing and Communications Officer **Competition No**:2023-16 **Department**:Corporate Services **Close Date**:March 30th, 2023 at 4:00 p.m. **Position Details**: Probation Rate: $26.57 - 2018-2021 CBA Rate_ Regular Rate: $27.97 - 2018-2021 CBA Rate_ Hours of Work: 40 hours/week Employment Type: Permanent **About Us**: Located 20...

  • Marketing and Communications Officer

    5 days ago

    Selkirk, Canada City of Selkirk Full time

    **Position Title**:Marketing and Communications Officer **Competition No**:2023-16 REPOST **Department**:Corporate Services **Close Date**:May 17th, 2023 at 4:00 p.m. **Position Details**: Probation Rate: $26.57 - 2018-2021 CBA Rate_ Regular Rate: $27.97 - 2018-2021 CBA Rate_ Hours of Work: 40 hours/week Employment Type: Permanent **About...

  • Office Assistant

    5 days ago

    Selkirk, Canada Bonded Health Services Inc Full time

    Education: No degree, certificate or diploma - Experience: Will train **Work setting**: - Urban area **Tasks**: - Prepare and format page presentation - Provide general information to clients and the public - Photocopy and collate documents for distribution, mailing and filing - File material in storage area - Label, file and retrieve documents - Locate...

  • Building Inspector/development Officer

    16 hours ago

    Selkirk, Canada City of Selkirk Full time

    **Position Title**:Building Inspector/Development Officer **Competition No**:2023-29 **Department**:Sustainable Economic Development **Close Date**:June 26th, 2023, at 4:00 p.m. **Position Details**: Probation Rate: $38.00 - 2018-2021 CBA Rate_ Regular Rate: $40.00 - 2018-2021 CBA Rate_ Hours of Work: 40 hours/week Employment Type: Permanent **About...

  • Bookkeeper/administrative Assistant

    5 days ago

    Selkirk, Canada Swent Fabrication & Machine Ltd Full time

    **Responsibilities**: - Provide administrative support to the team, - Maintain and update files and databases - Assist with payroll processing and ensure accuracy of employee records - Handle accounts payable and assist with accounts receivable tasks - Utilize accounting software Sage 50 to manage financial data - Conduct research and compile data for...

  • Security Officer

    5 days ago

    Selkirk, Canada Shared Health Full time

    **Requisition ID**: 333200 **Position Number**: 21002977 **Posting End Date**: March 23, 2023 **City**: Selkirk **Site**: Shared Health **Work Location**: Selkirk Mental Health Centre **Department / Unit**: SH Security Services SMHC **Job Stream**: Non-Clinical **Union**: MGEUGOM CHPST **Anticipated Start Date**: ASAP **FTE**:1.00 **Anticipated...

  • Security Officer

    5 days ago

    Selkirk, Canada Shared Health Full time

    **Requisition ID**: 333202 **Position Number**: 21003446 **Posting End Date**: March 23, 2023 **City**: Selkirk **Site**: Shared Health **Work Location**: Selkirk Mental Health Centre **Department / Unit**: SH Security Services SMHC **Job Stream**: Clinical Support **Union**: MGEUGOM CHPST **Anticipated Start Date**:...

  • Security Officer

    3 days ago

    Selkirk, Canada Shared Health Full time

    **Requisition ID**: 357266 **Position Number**: 21002979 **Posting End Date**: April 26, 2024 **City**: Selkirk **Employer**: Shared Health **Site**:Selkirk Mental Health Centre **Department / Unit**: SH Security Services **Job Stream**: Non-Clinical **Union**: CUPE **Anticipated Start Date**: 05/06/2024 **FTE**:1.00 **Anticipated Shift**:...

  • Administrative Assistant, Fasd

    6 days ago

    Selkirk, Canada Interlake-Eastern Regional Health Authority Full time

    **GENERAL** **Description**: - Administrative Assistant, FASD**Competition #**: - SEL PuH 727/23**Posting Date**: - 06/06/2023**Status**: - Active**Type**: - External**DESCRIPTION** **The Interlake-Eastern Regional Health Authority** Our Vision - We will be recognized as a trusted health-care partner, providing sustainable, accessible, integrated,...

  • Administrative Assistant

    5 days ago

    Selkirk, Canada Interlake-Eastern Regional Health Authority Full time

    **GENERAL** **Description**: - Administrative Assistant**Competition #**: - SEL CO 320/23**Posting Date**: - 01/19/2023**Status**: - Active**Type**: - External**DESCRIPTION** **The Interlake-Eastern Regional Health Authority** **Our Vision** **We will be recognized as a trusted health-care partner, providing sustainable, accessible, integrated,...

  • Security Officer

    2 weeks ago

    Selkirk, Canada Shared Health Full time

    Position Overview Selkirk Mental Health Centre (SMHC) is a -bed facility that provides long-term mental health inpatient treatment and rehabilitation services to residents of Manitoba whose challenging needs cannot be met elsewhere in the provincial health care system. SMHC provides recovery-orientated programs and services to male and female...

  • Assistant Facility Manager

    2 weeks ago

    Selkirk, Canada Manitoba Government Full time

    Introduction The Manitoba government is seeking a highly motivated Assistant Facility Manager to work at Selkirk Mental Health Centre. The Manitoba Government has a comprehensive benefit package which includes extended health care, health spending account, dental care, vision care, long-term disability insurance, group life insurance,...

  • Retail Assistant Store Manager

    3 weeks ago

    Selkirk, Canada Canna Cabana Full time

    Our retail Cannabis  Retail Assistant Store Manage r  (ASM) is vital to delivering a distinctive shopping experience. The ASM is primarily responsible for working collaboratively with the company management and to manage, maintain and supervise day-to-day retail operations activities at the retail store location. Job Duties Provide assistance to...

  • Unit Assistant, Obstetrics

    17 hours ago

    Selkirk, Canada Interlake-Eastern Regional Health Authority Full time

    **GENERAL** **Description**: - Unit Assistant, Obstetrics**Competition #**: - SEL AC 1659/23R**Posting Date**: - 11/28/2023**Status**: - Active**Type**: - External**DESCRIPTION** **The Interlake-Eastern Regional Health Authority** Our Vision - We will be recognized as a trusted health-care partner, providing sustainable, accessible, integrated,...

  • Security Officer

    2 weeks ago

    Selkirk, Canada Winnipeg Regional Health Authority Full time

    Requisition ID: 350392 Position Number: 21003958 Posting End Date: May 8, 2024 City: Selkirk Site: Shared Health Work Location: Selkirk Mental Health Centre Department / Unit: SH Security Services SMHC Job Stream: Non-Clinical Union: CUPE  Anticipated Start Date: ASAP FTE: 1.00 Anticipated Shift: ...

  • Rehab Assistant

    2 weeks ago

    Selkirk, Canada Shared Health Full time

    Position Overview As a member of the inter-disciplinary team, the incumbent provides quality services to persons experiencing mental illness and/or acquired brain injury following the Centre’s principles of psychosocial rehabilitation. Under the clinical direction of the Professional Therapist (OT/PT/SLP) and the administrative direction of the...

  • Administrative Assistant

    5 days ago

    Selkirk, Canada Shared Health Full time

    **Requisition ID**: 331418 **Position Number**: 20052816 **Posting End Date**: February 22, 2023 **City**: Selkirk **Site**: Shared Health **Work Location**: Winnipeg Shared Health **Department / Unit**: ERS East Zone **Job Stream**: Non-Clinical **Union**: SH Exempt-OT **Anticipated Start Date**: 02/27/2023 **FTE**: 1.00 **Anticipated Shift**:...