Subcontracts Administrator Iii

3 months ago

Ottawa, Canada Serco North America Full time

Position Description:
**SUMMARY/PURPOSE**:

- Conducts competitions for supplies and services. Reviews Prime and subcontract documents and correspondence as part of the analysis of incoming bid requests and develops preliminary subcontract terms and conditions. Participates in negotiations with existing or prospective suppliers. Monitors subcontractor performance to ensure cost and technical objectives are being met. Recommends appropriate activities to resolve performance difficulties. Request amendments or modifications to subcontracts as required. Familiar with standard concepts, practices, and procedures within a particular field. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. Works under general supervision. A certain degree of creativity and latitude is required. Typically reports to a supervisor or manager.
- Ensure compliance with all Serco Canada Inc. policies and procedures, including but not limited to Code of Conduct and Ethics, Serco Management System, PDR’s, etc.

**KEY RESPONSIBILITIES**:

- Compile various bid/compliance documents and inspect them for completeness.
- Evaluate bids and complete subcontract/purchase order awards.
- Manage supplier performance issues to resolution.
- Perform subcontract close-out and a variety of other procurement-related tasks.
- Be responsible for preparing compliant RFP packages for requirements of varying complexity.
- Issue competitive and sole/single source solicitations and serves as the primary point of contact for the bidding suppliers.
- Use knowledge of contract types to determine appropriate type for certain procurements assessing the risk associated with various contract and fee types to provide advice to team regarding questions on regulatory or customer requirements.
- Evaluate competitive bids on a lowest-price-technically-acceptable (LPTA) and best-value basis and awards subcontracts/purchase orders to successful bidders under limited supervision.
- Understand how to establish the appropriate evaluation criteria in best-value solicitations
- Develops, prepares, and administers contracts, bids, and proposals end to end that meet specifications and comply with all policies and regulations.
- Possess strong supplier interaction skills and leads subcontract negotiations.
- Possess a strong understanding of Serco’s standard terms and conditions as well as contract clauses.
- Tailor Contract flow downs and general terms and conditions to suit each procurement with assistance from management on sensitive or high-risk terms.
- Understand when certain contract clauses require Procurement interaction with other parties and actions them accordingly.
- Acquire products or services in a timely manner.
- Understand how to make use of known/historical sources and how to identify potential new sources in various industries.
- Ensure subcontract agreements and purchase orders accurately reflect price, schedule, terms and conditions as negotiated with suppliers independently under mínimal supervision.
- Rely on experience to structure agreements in a manner that is professional and minimizes ambiguities.
- Understand procurement file documentation requirements and demonstrates capability to complete, compile, and review individual documents for suitability.
- Understand the difference between compliant and non-compliant documents and is able to work with the appropriate parties to correct any deficiencies.
- Exhibit a strong understanding of compliance and may conduct peer reviews for more junior staff members’ procurement files.
- Facilitate the resolution of subcontract agreement related issues by arranging and participating in conferences between suppliers and company personnel.
- Recommend appropriate actions to resolve performance difficulties.
- Monitor supplier performance for conformance to original proposal and controls change management.
- Participate in continuous improvement activities and provides suggestions for cost reduction and improved efficiency.
- May serve as a functional lead for certain process improvement activities.
- Negotiate and establish Non-Disclosure Agreements and standard Teaming Agreements, with some oversight.
- Establishes business rapport and builds continuity with the Program Management Office for multiple programs. Collaborate with project delivery and property management teams to compile and analyze data for budgets, forecasts, and ad hoc reporting to support contracts.
- Action procurement requirements directly from the requesting source in lieu of receiving assignments from a manager.
- Prepare and disseminates information throughout the company regarding subcontract status, compliance, modification, deviation, negotiation, and termination.
- Maintains accurate and complete contract records used to ensure compliance with reporting and regulatory requirements for audits.
- Analysis and Reporting:

- Accounting:

- Other related duties relevant to this position as may be

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