General Office Assistant

2 weeks ago

Oakville, Canada Operating Engineers Benefits Administration Corporation (OEBAC) Full time

**Job Profile**:
The General Office Assistant (Float) will primarily be working on a scanning and archival project, however will also provide backup support in other areas as needed to facilitate OEBAC operations. This may include but is not limited providing switchboard and reception services, processing postal mail and courier deliveries, and providing backup coverage to other departments, such as the call center, as needed. The General Office Assistant (Float) is required to maintain confidentiality and professionally interact with employees, union members and the public. Other duties shall be assigned as necessary.

**Job Responsibilities/Duties**:
1. To facilitate the scanning and archival project of various historical and current physical files by:

- Scanning, naming, and uploading files into the appropriate OEBAC digital system;
- Sealing, labeling and sending the physical historical files offsite once appropriately digitized;
- Tracking document retention requirements and advising the Operations Manager when documents are eligible for recall and secure disposal.

2. To provide switchboard and reception coverage at the OEBAC Oakville facility as needed by:

- ensuring that the front entrance exterior doors are unlocked during regular business hours;
- monitoring the presence of staff and visitors in the building;
- retrieving messages from the automated phone answering system;
- answering and directing all incoming phone calls;
- forwarding all calls or messages to the appropriate department or individual;
- responding to callers to clarify messages if required;
- directing visitors to the appropriate office or department;
- providing information and direction on available OEBAC services;
- receiving concerns and complaints from members and forwarding them to the appropriate party;
- passing messages and announcements over the public address system.

3. To assist with the processing of postal mail and courier deliveries in the OEBAC Oakville facility by:

- sorting incoming postal service deliveries;
- forwarding incoming mail to the appropriate office or department;
- preparing outgoing mail for posting;
- receiving incoming courier deliveries;
- recording the receipt of courier deliveries;
- advising the intended office or department of the delivery;
- preparing the paperwork for outgoing courier deliveries;
- requesting the courier to pickup packages for delivery.

4. Other duties as assigned by the Executive Director, Operations Manager, or Human Resources Department, including but not limited to:

- providing backup coverage to other OEBAC departments as needed;
- providing overflow phone service to members calling OEBAC with questions;
- carrying out data entry tasks for OEBAC as directed;
- performing other general office administrative tasks as directed.

**Job Requirements**:

- Formal education in Record Management, Information/Archival Studies, or similar;
- Experience within the Pension and Benefit industry and/or relevant Pension and Benefit education or credentials considered a strong asset;
- Experience working in an office setting such as a doctor office or insurance office is preferred;
- Must demonstrate knowledge of pension and benefit processes and terminology;
- Call centre and/or reception experience would be considered an asset;
- passionate about helping others;
- Excellent customer service skills;
- Excellent written and verbal communication skills;
- Dedicated to providing a meaningful customer experience;
- Empathetic and able to handle emotional persons in a mature, professional manner;
- Results-oriented;
- Enjoys working in a fast-paced environment;
- Strong attention to detail in a high-volume workload setting;
- Confidentiality and protection of information is paramount;
- Knowledge of construction industry multi-employer pension and benefit plans, including eligibility banks, is considered an asset.

**Work Conditions**:

- Manual dexterity required to operate computer and peripherals;
- Interacts with employees, various management levels, and the public;
- Repetitive work.

If you are qualified and interested in this position, please submit your cover letter and resume to the attention of the Director of Human Resources, outlining your qualifications and suitability to this position.

**Salary**: $903.27-$1,129.09 per week

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Day shift
- Monday to Friday

Work Location: One location

  • General Office Assistant

    1 month ago

    Oakville, Canada Operating Engineers Benefits Administration Corporation Full time

    **Job Profile**: The General Office Assistant (Reception) is primarily responsible for operating the switchboard and handling the front reception desk, however, is also involved in an array of other administrative duties in support of OEBAC where needed. Duties include but are not limited to providing switchboard and reception services, processing postal...

  • Receptionist / General Office Clerk

    2 days ago

    Oakville, Canada Eric Zou Barrister & Solicitor Professional Corporation Full time

    Receptionist / General Office Clerk, no prior experience required. Requirements are as follows: 1. Excellent interpersonal skills. 2. Proficiency in Microsoft Word and Outlook. 3. Willingness and availability to work overtime (Overtime paid according to employment laws and regulations) 4. Multitasking capability to work in a fast-paced environment. 5....

  • Assistant to the Office of the President

    4 weeks ago

    Oakville, Canada Guaranteed Funeral Deposits of Canada Full time

    SUMMARY OF POSITIONThe Assistant to the Office of the President & CEO will provide both high-level and administrative support to the President & CEO and will bring experience in handling a wide range of administrative and support-related tasks. The ideal candidate will thrive in a fast-paced, high-performance, and results-driven environment. The ability to...

  • Assistant to the Office of the President

    1 week ago

    Oakville, Canada Guaranteed Funeral Deposits of Canada Full time

    SUMMARY OF POSITION The Assistant to the Office of the President & CEO will provide both high-level and administrative support to the President & CEO and will bring experience in handling a wide range of administrative and support-related tasks. The ideal candidate will thrive in a fast-paced, high-performance, and results-driven environment. The ability to...

  • Assistant to the Office of the President

    8 hours ago

    Oakville, Canada GFD of Canada Full time

    Summary Of PositionThe Assistant to the Office of the President & CEO will provide both high-level and administrative support to the President & CEO and will bring experience in handling a wide range of administrative and support-related tasks. The ideal candidate will thrive in a fast-paced, high-performance, and results-driven environment. The ability to...

  • Office Clerk

    4 weeks ago

    Oakville, Canada RSA Motors Full time

    '''Duties''' - Answering and directing phone calls to appropriate individuals - Greeting and assisting visitors in a friendly and professional manner - Sorting, organizing, and filing documents, records, and other paperwork - Performing data entry tasks to update and maintain databases - Assisting with general administrative tasks such as photocopying,...

  • Jr Dental Receptionist and Floater

    2 weeks ago

    Oakville, Canada Kiwi Dental Office Full time

    **!!!ATTENTION FUTURE DENTAL STUDENTS!!!** We are looking for a **Jr Dental Receptionist and Floater **to join our AWESOME general dental practice. This position will help you gain some real-life experience and work closely with professionals in the dental field. If you are waiting to get into a dental program and looking for real-life experience, this...

  • Administrative Assistant

    1 month ago

    Oakville, Canada MUTUAL TRANSPORTATION SERVICES INC. Full time

    **Job description** The Administrative Assistant must have the ability to effectively communicate both verbally and in writing and to respond quickly in a dynamic and changing environment. - **Responsibilities**_ - Data entry and general administrative duties - Prepare, review, and/or edit various forms of correspondence such as letters, invoices,...

  • General Laborer

    1 month ago

    Oakville, Canada Bachly Construction Full time

    **THE COMPANY** Since 1962, Bachly Construction has grown from a family owned and operated home builder into the diverse multiple division construction company it is today. Bachly has emerged as a leader in the construction industry through building Luxury, Custom Homes & Cottages, Commercial Properties, and providing Property Mitigation & Restoration...

  • Light General Labor

    19 hours ago

    Oakville, Canada 1st Choice Staffing] Full time

    Job Description:Job Description Light General Labour Job Location: Sheridan Garden Dr, Oakville Shift Schedule: 7:30 am to 4:00pm, Monday to Friday Pay Rate: $16.55 per hour Job Description We are looking for light general laborers for our cosmetics warehouse to perform following tasks:Picking orders with manual sheetsPacking and labellingOrder picking...

  • Administrative Assistant

    6 days ago

    Oakville, Canada Central Erin Property Management Full time

    Job Overview: **Responsibilities**: - Generating Lease Agreements & Renewals - Tracking and Following up with Critical Document Collection from Trades & Tenants - Answer phone calls and direct them to the appropriate person or department - Greet visitors and provide them with necessary information - Assist with document preparation, proofreading, and data...

  • Office Assistant

    6 days ago

    Oakville, Canada Stock Marketing Inc. Full time

    We are interviewing for an individual to work 40 hours from December 1st until the Christmas holiday. It will be light office duties; most importantly, we have a mailing of 650+ to be printed and stuffed into envelopes. The work would be during afternoons Tuesdays through Fridays (ie. 10 days of 4 hours per day). Note; we operate our two companies from our...

  • Office Coordinator

    6 days ago

    Oakville, Canada REMAX Hallmark First Group Realty Inc., Brokerage Full time

    Job description Imagine working for Durham's Number 1 Real Estate Brokerage. We offer competitive compensation, exciting career opportunities and you get to work alongside some of the industry’s best and brightest talent. We believe in engaging our clients throughout the entire Real Estate transaction. Every day the expertise of our team of experienced...

  • Office Coordinator

    4 weeks ago

    Oakville, Canada REMAX Hallmark Alliance Group Realty Inc., Brokerage Full time

    Job description Imagine working for Number 1 Real Estate Brokerage. We offer competitive compensation, exciting career opportunities and you get to work alongside some of the industry’s best and brightest talent. We believe in engaging our clients throughout the entire Real Estate transaction. Every day the expertise of our team of experienced Realtors...

  • Executive Assistant

    4 weeks ago

    Oakville, Canada The Indeka Group Full time

    **Who We Are**: Our Company is a high profile nationally recognized footwear wholesaler with distribution channels across Canada and throughout the US. With 35+ years of operations, this privately owned business prides itself on providing high quality products and unparalleled customer service to it’s growing national customer base. We are looking to hire...

  • Administrative Assistant

    4 weeks ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    4 weeks ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    4 weeks ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    4 weeks ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Bookkeeper & Administrative Assistant

    1 month ago

    Oakville, Canada Samuel, Son & Co., Limited Full time

    **Here are some of what we have to offer**: - Competitive compensation - Paid vacation and an annual bonus - Health, dental and vision insurance - Pension plan with company match **OVERVIEW**:Working under the supervision of the Samuel Family Office Manager, the Administrative Assistant will perform a variety of general financial and administrative...